Sr. Sponsored Programs Specialist

Socket.dev; Town of Florida (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of Miami/UHealth Department of SCCC is actively seeking a Full-Time Senior Sponsored Programs Specialist to support the Miami, Florida campus. This role coordinates administrative and financial functions for the department, oversees junior staff, and reviews complex grant activities to ensure compliance with applicable guidelines.

Key duties include assisting faculty with funding proposals, reviewing grant applications, maintaining records, processing post-award actions,

Qualifications

• Bachelor’s degree in relevant field required.
• Minimum 3 years of relevant experience required.
• Learning Agility: ability to learn new procedures, technologies, and protocols.
• Teamwork: ability to work collaboratively with others.
• Technical Proficiency: skilled in using office software and related apps.
• Communication: strong written and verbal communication skills.

Responsibilities

• Coordinates administrative and financial functions for the assigned department.
• Provides technical assistance and guidance to faculty and administrators in grant proposals.
• Reviews grant applications for accuracy and compliance.
• Maintains internal proposal documents and electronic records.
• Performs post-award actions, including notifications and amendments.
• Coordinates project closeout and budget revisions with faculty as needed.
• Oversees audits, bank reconciliations of petty cash, and subcontracting activity.
• Submits invoices to accounts payable and tracks timely payments.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor's degree

Tools

Office software

Job description

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Senior Sponsored Programs Specialist to work at the UHealth medical campus in Miami, Florida.

CORE JOB SUMMARY

The Senior Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.

• Responds to general inquiries regarding sponsored program policies and procedures.

• Reviews grant applications to ensure accuracy.

• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.

• Maintains the internal proposal documents and electronic records for assigned portfolio.

• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.

• Assists in the coordination of the project closeout.

• Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.

• Reviews award terms and conditions and discuss flagged items with faculty.

• Oversees all audits and bank reconciliations of petty cash accounts.

• Monitors sponsored programs subcontracting activity.

• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s degree in relevant field required

Experience:

Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

- Teamwork: Ability to work collaboratively with others and contribute to a team environment.

- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

#LI-YC1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time

Employee Type: Staff