Sr. Special Assets Specialist

Dominion Financial Services, LLC

United States

Remote

USD 85,000 - 110,000

Full time

12 days ago

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Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

401(k) matching

Paid time off

Job summary

Dominion Financial Services, LLC is seeking a Sr. Special Assets Specialist to manage foreclosure, REO, and eviction activities for a portfolio of business purpose loans.

The role partners with outside counsel, vendors, brokers, and title/closing agents to minimize loss and timelines. The ideal candidate will oversee property preservation, valuations, and NE0 listings while maintaining strict audit-ready records and regulatory compliance across states.

Qualifications

Bachelor's degree preferred; equivalent experience considered.
Minimum 3–4 years in mortgage/commercial loan default servicing, foreclosure, REO asset management, or related field.
Experience coordinating outside counsel across multiple states on foreclosure/eviction matters.
Knowledge of judicial and non-judicial foreclosure and eviction processes across states.

Responsibilities

Manage end-to-end foreclosure process across multiple state jurisdictions.
Track foreclosure status, dates, and aging with escalation to leadership.
Oversee post-foreclosure eviction actions and coordination with counsel and law enforcement.
Take possession of and manage REO assets post-foreclosure, including preservation and repairs.
Order valuations to establish REO listing strategy and pricing with asset management.
Coordinate REO sales, closing with title companies and brokers.
Maintain audit-ready records in loan servicing/asset management systems.
Ensure compliance with all applicable laws in foreclosures and REO dispositions.
Collaborate with Asset Management, Servicing, and Legal/Compliance to identify bottlenecks and improvements.
Prepare regular status reports on foreclosure and REO pipeline.

Skills

Organizational skills

Communication

Attention to detail

Outside counsel coordination

Foreclosure knowledge

Education

Bachelor's degree in business, real estate, paralegal studies, or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Who We Are:

Dominion Financial Services (DFS) is a nationally recognized private lender dedicated to supporting real estate investors. With a focus on Short-Term Bridge Loans and Long-Term Rental Loans, DFS empowers clients to scale their businesses and build lasting generational wealth. DFS stands out as a leader, consistently achieving strong, measurable growth quarter after quarter.We are currently seeking a detail-oriented and driven Sr. Special Assets Specialist to join our rapidly expanding team and contribute to our mission of empowering real estate investors across the nation.

At Dominion, we are committed to building a culture of continuous improvement and innovation. We embrace emerging technologies, including AI, to help our team members work more efficiently, solve problems more effectively, and create greater impact in their roles. Employees are encouraged to explore new tools and processes that improve productivity, enhance the customer experience, and support the company's growth.

Our Company's Core Values

Integrity
Accountable & Dependable
Team Centric
System & Process Oriented
Service Ethic
Organized Efficiency - Risk Management & Compliance

Position Summary

The Foreclosure & REO Specialist manages and oversees all foreclosure, bankruptcy, real estate owned (REO), and eviction activity across Dominion Financial Services' business purpose loan portfolio. This role is the primary point of accountability for moving defaulted, non-owner-occupied investment property loans through foreclosure (judicial and non-judicial, as applicable by state), bankruptcy, securing and preserving the collateral, managing occupant eviction where required, and overseeing the REO asset through marketing, sale, and closing. The role works closely with the Director of Asset Management’s outside counsel in each applicable jurisdiction, property preservation and eviction vendors, brokers, and title/closing agents to minimize loss severity and timeline-to-resolution on the Special Assets book.

Essential Duties and Responsibilities

Manage the end-to-end foreclosure process for defaulted business purpose loans across multiple state jurisdictions, coordinating with local/outside counsel on judicial and non-judicial foreclosure timelines, filings, and sale dates.
Track and report foreclosure status, key dates, and aging across the active foreclosure pipeline; **escalate** delays, contested matters, or bankruptcy filings to the Director of Asset Management.
Oversee post-foreclosure eviction and forcible-entry-and-detainer actions against borrowers, guarantors, tenants, or other occupants, coordinating with local eviction counsel and law enforcement/process servers as required by jurisdiction.
Take possession of and manage REO assets after foreclosure sale, including securing the property, coordinating property preservation (winterization, lock changes, debris removal, repairs), and managing preservation vendor invoices and quality control.
Order and review valuations to establish REO listing strategy and pricing in coordination with the Director of Asset Management.
Select and manage listing brokers, negotiate and review purchase offers, and coordinate REO sale closings with title companies, closing agents, and legal counsel.
Maintain accurate, audit-ready records of each foreclosure and REO file, including attorney correspondence, court filings, preservation activity, valuations, and sale documentation, within the company's loan servicing/asset management systems.
Ensure all foreclosure, eviction, and REO disposition activity complies with applicable state real property, foreclosure, and landlord-tenant law, and with investor and company guidelines for business purpose (non-owner-occupied, non-consumer) collateral.
Partner with Special Assets, Servicing, and Legal/Compliance to identify portfolio-level trends, timeline bottlenecks, and vendor performance issues, and recommend process improvements.
Prepare regular status reporting on the foreclosure and REO pipeline for Special Assets and executive leadership.

Qualifications — Education and Experience

Bachelor's degree in business, real estate, paralegal studies, or a related field preferred; equivalent professional experience will be considered in lieu of a degree.
Minimum of 3–4 years of direct experience in mortgage or commercial loan default servicing, foreclosure, REO asset management, or a closely related real estate/legal function.
Experience with business purpose or commercial (non-owner-occupied) loan products strongly preferred over traditional consumer mortgage servicing experience.
Demonstrated experience coordinating outside counsel across multiple state jurisdictions on foreclosure and eviction matters.
Experience managing REO listings, sales, and closings, including broker and vendor oversight.
Knowledge, Skills, and Abilities
Working knowledge of judicial and non-judicial foreclosure procedures and of forcible entry/detainer (eviction) processes, and the ability to learn and track requirements across the states in which the company lends.
Understanding of the distinction between business purpose/commercial loan collateral and owner-occupied consumer mortgages, including the related differences in applicable foreclosure and servicing law.
Strong organizational skills and the ability to independently manage a high-volume caseload of time-sensitive, legally significant matters.
Excellent written and verbal communication skills, including the ability to communicate clearly with outside counsel, borrowers, guarantors, brokers, and internal leadership.
High attention to detail and comfort working in an audited, compliance-sensitive environment.
Proficiency in Microsoft Excel and Word; experience with loan servicing or asset management software preferred.
Ability to exercise sound judgment and elevate appropriately on contested, high-risk, or unusual matters.

AI-Enabled Workplace

Our company actively incorporates artificial intelligence into daily operations and expects team members to utilize AI tools as part of their standard workflow. All employees are provided with access to Claude, including unlimited token usage, and are encouraged to leverage AI to increase productivity, automate routine tasks, improve communication, enhance decision-making, and drive innovation. Experience with AI tools is preferred, and a willingness to adopt AI-assisted work practices is expected for this role.

Benefits: