Sr. Research Program Coordinator

The Johns Hopkins University; Baltimore (MD); On-site; USD 41,000 - 73,000; Full time

Job summary

The Department of Medicine at Johns Hopkins University is seeking a Sr. Research Program Coordinator to coordinate research studies in the Geriatric Medicine and Gerontology Division. This role involves providing critical program coordination, administrative support, and ensuring compliance with research regulations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple assignments effectively.

Qualifications

• Bachelor's degree required.
• Three years of related experience.
• Good proofreading skills preferred.

Responsibilities

• Coordinate programmatic and operational activities for successful completion of research studies.
• Assist with regulatory submissions and grant applications.
• Provide administrative support and ensure efficient administration of funded awards.

Skills

Attention to detail

Excellent oral and written communications

Organizational skills

Ability to interact effectively with diverse cultures

Education

Bachelor's Degree in related discipline

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Publisher

Reference Manager software

REDCap

Job description

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The Department of Medicine, Division of Geriatric Medicine and Gerontology, is seeking a Sr. Research Program Coordinatorto work under the supervision of the Program Manager and Principal Investigators. This role will provide expert coordination of programmatic and operational activities to ensure successful completion of research studies under the Artificial Intelligence and Technology Collaboratory (AITC). The Sr. Research Program Coordinator will provide administrative and reporting support to the research team, including timely submission of regulatory requirements (e.g., Institutional Review Board (IRB), NIH Human Subjects System (HSS) for funded awards), development of content for grant applications; and facilitating access to resources across Johns Hopkins University for awarded research projects. This person will work independently as well as part of a team under the direction of the Principal Investigators and Program Manager.

This position will provide critical program and resource coordination for research studies. This will include administrative support, and scientific knowledge to ensure the efficient, rigorous, responsible, and compliant administration of funded awards.

Specific Duties & Responsibilities

• Maintain good working knowledge of research protocols and reporting requirements.
• Use data systems to manage, track and report flow of research progress.
• Meet regularly with Principal Investigators, Program Manager and other research staff members to review data accuracy and overall study progress. Work closely with data manager to assist in quality control procedures.
• Assist with regulatory work across studies, including IRB, Data Safety Monitoring Board (DSMB), ClinicalTrials.gov, NIH HSS, and other required submissions and reporting.
• Coordinate resources and personnel required for study procedures.
• Coordinate and draft content, including background material and references, for research grant submissions; track grant submission progress and timelines; prepare content for non-competing annual progress reports for funded awards.
• Prepare and distribute summary reports for research meetings as scheduled.
• Assist with preparation for monitoring and audits of studies. Correct errors in database when necessary. Write responses to audit reports with input from the Principal Investigator and Program Manager.
• Assist the Principal Investigators and/or Program Manager in defining information and plans required to accomplish goals of studies. Design and create protocol-specific report forms as needed. Assist less experienced staff in design and creation of such forms.
• Assist with publishing research related to AITC activities.
• Support the planning of AITC-related events.
• Perform other operational tasks as needed, including recruitment of research subjects and coordinating study visits, and other related duties as assigned.

Additional Knowledge, Skills & Abilities

• Independent and self-motivated.
• Excellent oral and written communications.
• Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed
• Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments
• Ability to interact effectively with individuals at all levels and from diverse cultures.
• Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.

The Department of Medicine, Division of Geriatric Medicine and Gerontology, is seeking a Sr. Research Program Coordinatorto work under the supervision of the Program Manager and Principal Investigators. This role will provide expert coordination of programmatic and operational activities to ensure successful completion of research studies under the Artificial Intelligence and Technology Collaboratory (AITC). The Sr. Research Program Coordinator will provide administrative and reporting support to the research team, including timely submission of regulatory requirements (e.g., Institutional Review Board (IRB), NIH Human Subjects System (HSS) for funded awards), development of content for grant applications; and facilitating access to resources across Johns Hopkins University for awarded research projects. This person will work independently as well as part of a team under the direction of the Principal Investigators and Program Manager.

This position will provide critical program and resource coordination for research studies. This will include administrative support, and scientific knowledge to ensure the efficient, rigorous, responsible, and compliant administration of funded awards.

Specific Duties & Responsibilities

• Maintain good working knowledge of research protocols and reporting requirements.
• Use data systems to manage, track and report flow of research progress.
• Meet regularly with Principal Investigators, Program Manager and other research staff members to review data accuracy and overall study progress. Work closely with data manager to assist in quality control procedures.
• Assist with regulatory work across studies, including IRB, Data Safety Monitoring Board (DSMB), ClinicalTrials.gov, NIH HSS, and other required submissions and reporting.
• Coordinate resources and personnel required for study procedures.
• Coordinate and draft content, including background material and references, for research grant submissions; track grant submission progress and timelines; prepare content for non-competing annual progress reports for funded awards.
• Prepare and distribute summary reports for research meetings as scheduled.
• Assist with preparation for monitoring and audits of studies. Correct errors in database when necessary. Write responses to audit reports with input from the Principal Investigator and Program Manager.
• Assist the Principal Investigators and/or Program Manager in defining information and plans required to accomplish goals of studies. Design and create protocol-specific report forms as needed. Assist less experienced staff in design and creation of such forms.
• Assist with publishing research related to AITC activities.
• Support the planning of AITC-related events.
• Perform other operational tasks as needed, including recruitment of research subjects and coordinating study visits, and other related duties as assigned.

Additional Knowledge, Skills & Abilities

• Independent and self-motivated.
• Attention to detail.
• Excellent oral and written communications.

• Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed
• Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments
• Ability to interact effectively with individuals at all levels and from diverse cultures.
• Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.

Minimum Qualifications

• Bachelor's Degree in related discipline.
• Three years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Good proofreading skills.
• Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel, Publisher, and Reference Manager software packages.
• Experience with online data collection interfaces (e.g., REDCap).

Classified Title: Sr. Research Program Coordinator
Role/Level/Range: ACRP/03/MB
Starting Salary Range: $41,300 - $72,300 Annually ($50,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30a - 5p
FLSA Status:Exempt
Location: Johns Hopkins Bayview
Department name: SOM DOM Bay Geriatric Medicine
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.