Sr. Recruiting Coordinator

PitchBook Data; Seattle (WA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Additional medical wellness incentives

Paid sabbatical program after four years

Paid family and paternity leave

Annual educational stipend

CFA exam stipend

Employee assistance program

Generous vacation days, sick days, and volunteer days

Job summary

PitchBook Data, located in Seattle, is seeking a Recruiting Coordinator to enhance the employee experience and ensure an exceptional interview process. The ideal candidate has 3+ years in a similar role, experience with Applicant Tracking Systems, and strong organizational skills. This position involves collaboration across teams to maintain an efficient recruitment process.

The company offers a salary between $65,000 and $75,000, along with comprehensive benefits including educational stipends and a generous vacation policy.

Qualifications

• 3+ years of experience in a recruiting coordinator role.
• 3+ years of experience with an applicant tracking system.
• Must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Create an exceptional experience for all candidates and employees throughout the interview process.
• Own the end-to-end interview scheduling process.
• Serve as a subject matter expert for complex scheduling scenarios.
• Maintain the integrity of PitchBook’s Applicant Tracking System (ATS).
• Manage the background check process effectively.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Education

Bachelor’s degree in Communications, Human Resources, or related field

Tools

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the Role

As a member of the People team, your contributions will directly impact the success of our employees and the company. The People team fosters a culture of collaboration and consistently delivers an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work, continuously learning while leveraging diverse skill sets and perspectives to develop programs that are both impactful and fun.

Primary Job Responsibilities

• Create an exceptional experience for all candidates and employees throughout the interview process.
• Own the end‑to‑end interview scheduling process, including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting and exceeding internal SLAs and performance metrics.
• Serve as a subject matter expert and escalation point for complex scheduling scenarios, including executive‑level and multi‑panel interviews across time zones.
• Responsible for part‑time front desk coverage, greeting candidates and guests of PitchBook and ensuring an exceptional in‑person experience.
• Own communication with candidates, recruiters and interview teams on any logistics related to interviewing.
• Maintain the integrity of PitchBook’s Applicant Tracking System (ATS) and ensure we’re taking advantage of all efficiencies.
• Open new job requisitions, ensuring accuracy and consistency in posting across job boards.
• Manage the background check process effectively.
• Attend intake meetings with recruiters and hiring managers to understand open roles and stay engaged in the progress of open searches.
• Utilize the ATS and other metric tools to track and report on metrics.
• Partner with recruiters and hiring teams to identify operational gaps in coordination workflows and implement improvements that enhance efficiency, communication, and candidate experience.
• Participate in audits, reporting, and other data analytics activities.
• Partner, as needed, with recruiters to build and sustain diverse, high‑quality talent pipelines aligned to current and future hiring needs.
• Collaborate with recruiters, HR Business Partners, and HR Operations to maintain and update job descriptions, including auditing posted job descriptions.
• Support the vision and values of the company through role modeling and encouraging desired behaviors.
• Participate in various company initiatives and projects as requested.

Basic Qualifications

• 3+ years of experience in a recruiting coordinator role.
• 3+ years of experience with an applicant tracking system.

Preferred Qualifications

• Bachelor’s degree in Communications, Human Resources, or a related field.
• Demonstrated curiosity and a genuine interest in talent acquisition.
• Strong organizational skills with excellent attention to detail and the ability to meet deadlines.
• Proven ability to think on your feet and handle issues with resourceful solutions.
• Demonstrated prior success in a role requiring extensive internal and external customer interaction.
• Excellent verbal and written communication skills.
• Comfortable working with stakeholders at all levels within the organization.
• Experienced in handling ambiguity and shifting priorities.
• Must be able to work independently and as a team member in a fast‑paced environment with the ability to juggle multiple competing tasks and demands.
• Proficiency with the Microsoft Office suite, including in‑depth knowledge of Outlook, Word, and Excel, with the ability to pick up new systems and software easily. (Experience with Greenhouse or Workday is a plus.)
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Benefits + Compensation

Physical Health

• Additional medical wellness incentives
• STD, LTD, AD&D, and life insurance

Emotional Health

• Paid sabbatical program after four years
• Paid family and paternity leave
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend
• Robust training programs on industry and soft skills
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health

• Matching gifts program
• Employee resource groups
• Dependent Care FSA
• Employee referral bonus program

  Compensation

  • This position is non‑exempt and paid a salary of $65,000‑$75,000.
  • Target annual bonus percentage: 7.5%.

  Working Conditions

  At the heart of our company is a belief in the power of in‑person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office five days a week.

  The job conditions for this position are in a standard office setting. Employees in this position use a PC and phone on an ongoing basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

  We are excited to get to know you and your background. We encourage you to still apply if you might be the right candidate for the role or other roles at PitchBook.