Sr. Proposal Writer - Remote

HES; Nashville (TN); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Optional daily pay

Benefits package

Job summary

HES, a premier national facilities management provider focused on educational institutions, seeks a Proposal Writer in Knoxville, TN. This full-time role supports bidding, proposal development, and marketing collateral.

You will work with marketing and sales teams to turn complex information into clear content, meet deadlines, and ensure consistent messaging across RFP responses while enabling remote and onsite work in Tennessee.

Qualifications

• Bachelor’s degree in English, Writing, Communications, or similar field preferred.
• 5+ years’ experience in writing, editing, proofreading, and producing large documents as part of a creative or marketing/sales team.
• Experience in responding to RFPs, ITBs with familiarity with online Portals is a must.

Responsibilities

• Writes, edits, proofreads, formats, and prepares proposals and bids.
• Analyzes RFPs to identify requirements for assigned proposal.
• Develops proposals by organizing information including objectives, deliverables, methods, timetable, staffing, budget, and evaluation.
• Meets deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and production.
• Ensures compliance, completeness, and consistent messaging throughout the proposal.
• Develops, edits, proofreads, and prepares copy for marketing collateral.
• Works with marketing and sales teams to ensure content aligns with strategy.

Skills

Proposal writing

Editing

Attention to detail

MS Office

Content communication

Education

Bachelor’s degree in English, Writing, Communications

Tools

MS Office (Publisher, Word, PowerPoint, Excel)

Adobe Creative Suite

Job description

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands‑on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Job Skills / Requirements

Proposal Writer

Responsibilities

• Writes, edits, proofreads, formats, and prepares proposals and bids
• Analyzes Request for Proposals (RFP) to identify requirements for assigned proposal
• Develops proposals by organizing and assembling information including project nature, objectives, deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation
• Ability to break down large amounts of information into digestible content
• Meets deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and production
• Ensures compliance, completeness, and consistent messaging throughout the proposal
• Develops, edits, proofreads, and prepares copy for marketing collateral
• Works in conjunction with other members of the marketing and sales team to ensure content aligns with overall strategy
• Must take ownership of assigned projects and be comfortable working with all levels of co‑workers within different departments

Qualifications

• Bachelor’s degree in English, Writing, Communications, or similar field preferred
• 5+ years’ experience in writing, editing, proofreading, and producing large documents as part of a creative or marketing/sales team
• Experience in responding to RFPs, ITBs with familiarity with online Portals is a must
• Superior writing, editing, and proofreading skills with the ability to grasp and communicate a variety of diverse concepts
• Organizational skills, excellent attention to detail, accuracy, timeliness, experience managing multiple projects at once to completion, and ability to prioritize a must
• Ability to proactively perform in a fast‑paced, deadline‑oriented work environment
• Excellent computer skills including all MS Office applications such as Publisher, Word, PowerPoint, Excel, and Adobe Creative Suite applications
• Displays enthusiasm to support the team whenever necessary – sometimes beyond normal tasks or work hours

Additional Information All qualified applicants are invited to apply. Candidates must be able to work remotely and onsite in the Knoxville, TN office. For immediate consideration, please respond with a cover letter that includes salary requirement, writing sample, and resume.

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hescorp

Education Requirements (All)

Bachelor's Degree Preferred

Additional Information / Benefits

• Optional daily pay
• Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan

This job reports to the VP of Marketing

This is a Full-Time position1st Shift.

Relocation is not provided and travel is not required