Sr. Proposal Specialist

Maritz; Fenton (MO); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

Paid parental leave

401k

Tuition reimbursement

Paid time off

Year-end holiday closure

Job summary

Maritz is seeking a Sr. Proposal Specialist to lead the creation and delivery of pitches and proposals for new business opportunities.

You will work with subject matter experts to craft compelling responses, manage timelines, and ensure quality across all proposal materials. The role requires a bachelor’s degree and five years of persuasive writing and presentation experience, with strong skills in Microsoft Office, SharePoint, Loopio, HubSpot and Adobe tools.

Qualifications

• Bachelor’s degree in English, communications or Marketing or equivalent education or experience.
• Five years’ experience writing, creating and strategizing persuasive written and verbal sales presentations required.
• Proficiency in a wide range of computer software including advanced level Microsoft Office Suites (Word and Excel), Adobe Acrobat, and other relevant software.

Responsibilities

• Coordinate cross-functional proposals: manage pitches, responses, and timelines; develop documents and templates; ensure timely submission.
• Keep response library current, index assets in SharePoint, and provide best practices for proposals.
• Stay updated on our knowledge of business, market value, client needs and capabilities to inform winning pitches.

Skills

Proposal writing

Sales presentations

Communication

Interpersonal skills

Project management

Research

Persuasive writing

Education

Bachelor’s degree in English, communications or Marketing

Tools

Loopio

Hubspot

SharePoint

Microsoft Office

Adobe Acrobat

Job description

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible. Maritz provide incredible value to our clients, and you could be the one helping our prospects understand and get excited about that! Being at the center of our business development efforts means being a connector across our organization. The Sr. Proposal Specialist leads the creation and delivery of pitches and proposals for our new business opportunities, building and maintaining both resources and relationships with subject matter experts to ensure the selling stories we tell are compelling, meaningful and tailored to each opportunity.

What You’ll Be Doing

• 70% Coordinate Efforts of a Cross Functional Team: Meet the demand of presentation, pitch and proposal requests. Efficiently respond to business opportunities (new business proposals, formal RFP/RFIs and renewals/add-on services for existing clients). Work with SMEs and other internal team members for research and expertise in developing persuasive responses and gathering cost information. Develop selling documents, including sales decks, pitch presentations, proposals and responses to RFP questions, utilizing response library tools, archived documentation, enablement materials, collaboration with cross-functional teammates and research. Take all projects to final form and manage delivery timeline or submission process, including proofreading and advanced formatting. Consult on proposal strategies based on client/prospect needs. Identify and communicate best proposal practices to Sales. Manage to assigned deadlines.
• 20% Keep Our Resources Current: Manage response library and SharePoint resources so when the deadlines are tight, we can work efficiently. Maintain and upgrade product and service language in the library tool. Utilize SharePoint to index and share key proposals, graphics, templates, checklist, section samples and selling documents. Provide “best practices” guidance for proposals/references. All other duties as required.
• 10% Stay Connected & Up-to-Date: Develop and maintain a working understanding of the knowledge necessary to develop winning pitches, presentations and proposals, including our business, market-facing value prop, client/prospect needs and capabilities. Build and maintain relationships across our organization and the entire Enterprise to enable information gathering and collaboration when business opportunities demand it.

What You’ll Bring

• Bachelor’s degree in English, communications or Marketing or equivalent education or experience required.
• Five years’ experience writing, creating and strategizing persuasive written and verbal sales presentations required.
• Proficiency in a wide range of computer software including advanced level Microsoft Office Suites (Word and Excel), Adobe Acrobat, and other relevant software.
• Knowledge of loyalty and incentives preferred.
• Experience with technology tools – Loopio (or other proposal building software), Hubspot and SharePoint.
• Professional oral and written communication skills.
• Strong interpersonal skills.
• Ability to function as a project manager on multiple simultaneous proposal projects.

Things You Should Know

This is a hybrid role based in Fenton, MO (Tuesday | Wednesday | Thursday).

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [e-mail].

At Maritz, we help companies achieve their business goals by inspiring people to perform their best, including employees, customers, and channel partners. Through three client-facing solution groups — Maritz Business Events Solutions, Maritz Engagement Solutions, Maritz Automotive Solutions— we design experiences, incentives, and recognition programs that spark action and deliver measurable impact. Our fourth solution, Global Business Solutions, enables our client facing solution groups through strategic, technological and operational infrastructure. Together, we deliver exceptional experiences that connect, motivate, and drive results for our clients and their audiences. At Maritz, we value people and care deeply about your experience. Please remember; we never ask for money, only communicate from a @maritz.com email address, and you’ll always have a virtual or in‑person conversation before any offer. For official opportunities, visit www.maritz.com/careers, and report any suspicious activity.