Sr. Project Officer, HR

Johns Hopkins University; Baltimore (MD); On-site; USD 75,000 - 93,000; Full time

Job summary

Johns Hopkins University - Jhpiego in Washington, DC seeks a Senior Project Officer to manage HR activities across USG-funded multi-country projects, ensuring startup, close-out, onboarding, vendor coordination, and compliance are delivered on time.

The role requires coordinating with Global HR, Regional HR Partners, and country teams, maintaining plans and documentation, and guiding change management and communications. Some travel may be required.

Qualifications

• Master's degree in a related field.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education per the JHU equivalency formula.

Responsibilities

• Develop and maintain HR project plans, timelines, trackers, action logs, and deliverable schedules for project HR workstreams.
• Coordinate HR start-up, close-out, staffing transitions, workforce planning scenarios, contract changes, separations, onboarding, and movement of staff between employment models or implementing partners.
• Serve as a liaison between Global HR, Regional HR Business Partners, country HR teams, project leadership, Finance, Operations, Talent Acquisition, Compensation, Legal, and other stakeholders.
• Support coordination with Employers of Record, payroll providers, recruitment vendors, benefits providers, and consultants; track activities and escalate issues.
• Track progress against HR workplans; prepare updates, dashboards, briefing notes, and status reports for project/HR leadership; maintain records and docs.
• Identify HR-related risks, dependencies, gaps, and bottlenecks; maintain risk and issue logs; follow up on compliance actions; elevate matters requiring leadership input.
• Support communications and change management related to HR transitions, policy implementation, staffing changes, and HR process updates.
• Partner with Talent Acquisition and country HR teams to track recruitment needs, job descriptions, onboarding readiness, and hiring milestones for project roles.
• Support HR data collection and reporting with HR systems and country teams, covering staffing, onboarding, separations, and performance management.
• Document lessons learned and opportunities to streamline HR project processes; help develop SOPs, templates, and guidance materials.
• Maintain internal knowledge management: staff lists, mailing lists, and Communities of Practice updates.

Education

Master's degree in related field

Job description

General Summary:

The Senior Project Officer will provide dedicated project management, coordination, and operational support for HR activities across assigned USG-funded multi-country projects working across multiple regions, countries, and technical areas. Based in Jhpiego's Washington, DC office, this role will help ensure that HR start-up, close-out, transition, staff on boarding and off-boarding, vendor coordination, compliance, reporting, and change management activities are planned, tracked, and delivered effectively in alignment with project priorities, Jhpiego standards, donor requirements, and applicable employment practices.

The Senior Project Officer, Serves as a coordination and implementation partner for Global Human Resources and project leadership. The position is responsible for organizing work streams, maintaining project plans and trackers, coordinating across country offices and Regional HR Business Partners, supporting HR-related project start-ups and close-outs, and ensuring timely follow-through on HR deliverables. The role requires strong project management discipline, excellent communication skills, attention to detail, and the ability to work

Specific Duties & Responsibilities:

• Project Planning and Coordination: Develop and maintain HR project plans, timelines, trackers, action logs, and deliverable schedules for project HR workstreams, including start-up, close-out, staffing transitions, and HR operational activities across country offices.
• HR Start-Up, Close-Out, and Transition Support: Coordinate HR activities related to country office start-ups, project close-outs, staff transitions, workforce planning scenarios, contract changes, separations, onboarding, and movement of staff between employment models or implementing partners.
• Cross-Functional Collaboration: Serve as a liaison between Global HR, Regional HR Business Partners, country HR teams, project leadership, Finance, Operations, Talent Acquisition, Compensation, Legal, and other stakeholders to support coordinated and timely execution of HR activities.
• Vendor and Employment Model Coordination: Support coordination with external vendors and service providers, including Employers of Record, payroll providers, recruitment vendors, benefits providers, and consultants, ensuring activities are tracked, documentation is complete, and issues are escalated appropriately.
• Monitoring, Reporting, and Documentation: Track progress against HR workplans and deliverables; prepare regular updates, dashboards, briefing notes, and status reports for project and HR leadership; maintain accurate records, trackers, decision logs, and documentation repositories.
• Risk, Compliance, and Issue Tracking: Identify HR-related risks, dependencies, gaps, and bottlenecks; maintain risk and issue logs; support follow-up on compliance actions; and elevate matters requiring leadership, legal, donor, finance, or HR partner input.
• Change Management and Communications: Support communications, stakeholder engagement, and change management activities related to HR transitions, policy implementation, staffing changes, and new or revised HR processes, ensuring messages are clear, timely, and aligned with organizational standards and project needs.
• Recruitment and Onboarding Coordination: Partner with Talent Acquisition, hiring managers, and country HR teams to track anticipated and upcoming recruitment needs, and facilitate job description development, approvals, onboarding readiness, hiring milestones, and any other HR processes for project-related roles.
• HR Systems and Data Support: Support accurate HR data collection, reporting, and follow-up in coordination with HR systems and country teams, including information related to staffing, onboarding, separations, performance management, and HR compliance deliverables.
• Process Improvement: Document lessons learned, identify opportunities to streamline HR project processes, recommend improvements to tools and workflows, and support development of standard operating procedures, templates, and guidance materials.
• Internal Knowledge Management Systems: Support internal communications and knowledge management processes by maintaining functional staff lists and supporting development and use of internal mailing lists; support staff to register for relevant Communities of Practice, etc. and support sharing of updates and orientation resources to project staff.

Work Environment, Reporting, and Travel

Location: Washington, DC office, with flexibility consistent with Jhpiego and project work arrangements.

Organizational Unit: Global Human Resources, supporting project HR activities.

• Reporting Structure: Reports to the International HR Operations Director or designated HR leadership, with dotted line / close coordination with project leadership, Regional HR Business Partners, and country HR teams.
• Travel: Occasional domestic or international travel may be required to support project start-up, close-out, transition activities, HR reviews, meetings, or stakeholder engagement.
• Physical Demands: Typical office environment requiring regular computer use, virtual meeting participation, document review, and coordination across multiple time zones.

Minimum Qualifications

• Master's degree in related field.
• Four years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Program Officer II

Job Posting Title (Working Title): Sr. Project Officer, HR

Role/Level/Range: ACRP/04/ME

Starting Salary Range: $74,867 - $92,924 Commensurate with Experience

Employee group: Full Time

Schedule: Monday - Friday 8:30 am - 5:00 pm

FLSA Status: Exempt

Location: Jhpiego

Department name: 60000108-Global Human Resources GHR

Personnel area: Academic and Business Centers