Sr. Project Manager PreFab Solutions (51168)

Gradian Thermal Solutions; Osseo (MN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Disability insurance

Group term life insurance

HSA/FSA and Dependent Care plans

8 paid holidays and PTO

401k matching

Company paid events

Annual safety shoe allowance

Education assistance

Job summary

Gradian Thermal Solutions is seeking an experienced ETO Project Manager to lead pre-fabricated and modular cooling solutions from submittal through fabrication, testing, and delivery. You will coordinate Engineering, Operations, Manufacturing, Supply Chain, and Logistics to ensure on-time, on-budget project execution.

The role emphasizes disciplined document control, communication, and PMO governance, using standard templates and tools to drive efficient project close-out and continuous

Qualifications

• 2–5 years of project management experience in ETO manufacturing or engineered-systems environments (e.g., HVAC, mechanical systems, industrial equipment, prefabricated/modular construction).
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams/SharePoint); ability to work with Gantt-style schedules.
• Ability to learn Gradian’s engineered products, workflow sequences, and PMO processes quickly.

Responsibilities

• Own and manage scope, schedule, cost, risk, change control, and quality from PO through completion.
• Build and maintain multi-month project schedules (typical duration: 2 to 12 months) and manage several dozen active ETO projects.
• Coordinate cross-functional teams (Engineering, Production, Manufacturing, Supply Chain, QA, Logistics) with emphasis on off-site fabrication scheduling and modular logistics.
• Maintain PMO artifacts in Teams and SharePoint (Decisions Log, RFI/Register, Submittal Register, Risk/Issue Log, drawings/specifications).
• Support gate reviews and milestone events as required.

Skills

Project management

Education

PMP certification (preferred)

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Teams/SharePoint

Job description

Gradian creates custom-engineered thermal management solutions for markets that thrive on flexibility, creativity, and bold ideas. From humble beginnings to becoming an emergent multi-brand manufacturing leader, we’ve grown by bringing in great people and empowering them to do great work.

At Gradian, we believe innovation happens when everyone contributes, diversity of thought is celebrated, and people feel supported in their growth. We take pride in working hard together, tackling challenges, solving problems, and having fun along the way. As we expand into both emerging and mission-critical industries, we stay committed to delivering efficient, competitive, and sustainable heating and cooling technologies. And throughout your career here, you’ll have the chance to directly shape the foundation for what's next in our industry.

Position Summary

Gradian specializes in delivering Engineer‑to‑Order (ETO) pre‑fabricated and modular cooling solutions—including piping and pump skids, cooling skids/modular central utility plants (MCUPs), E‑House HVAC, and containerized data center packages—for mission‑critical applications. As part of the developing Enterprise Program Management office, the ETO Project Manager for Pre‑Fabricated Solutions is the single‑threaded owner responsible for managing all pre‑fab project activities from approved submittal through off‑site fabrication, factory testing, shipment, delivery, and project close‑out.

This role ensures consistent communication, disciplined document control, and coordinated execution across Engineering, Operations, Manufacturing, Supply Chain, Logistics, and Customer stakeholders—directly supporting the standardized processes and tools defined by the PMO, including the Communication Plan, ETO workflow, responsibility matrix, Request for Information (RFI)/Submittal procedures, Decisions Log, and Key Performance Indicators (KPIs).

Key Responsibilities

Customer & Communication Leadership

• Serve as the customer’s single point of contact (SPOC) beginning at the Job Kickoff (post‑PO).
• Execute all communication using standard PMO tools: weekly status updates, milestone notices, schedule reports, risk and issue summaries, and decision documentation.
• Administer the post‑PO RFI and Submittal processes to ensure accuracy, traceability, and timely closure (clear 2‑way communications per the communication plan).
• Maintain a consistent, predictable communication rhythm between Gradian and all customer representatives.

Project Execution & Control

• Own and manage scope, schedule, cost, risk, change control, and quality from PO through completion.
• Build and maintain multi‑month project schedules (typical duration: 2 to 12 months) and manage several dozen active ETO projects simultaneously.
• Coordinate cross‑functional teams, including Applications Engineering, Production Engineering, Manufacturing, Supply Chain, Quality Assurance (QA), and Logistics, with particular attention to off‑site fabrication scheduling, multi‑trade equipment integration (mechanical, electrical, controls), and modular shipping logistics.
• Maintain all PMO digital artifacts in Microsoft Teams and SharePoint:
  • Decisions Log
  • RFI Register
  • Submittal Register
  • Risk and Issue Log
  • Version‑controlled drawings, specifications, and approvals
• Support internal and external gate reviews and milestone events as required.

Logistics, Delivery Coordination

• Communicate scheduling and shipment details using PMO standard templates, including:
• Estimated Ship Date (ESD)
• Estimated Time of Arrival (ETA) ranges
• Shipment notifications, exceptions, and Proof of Delivery (POD) confirmations
• Coordinate factory readiness, pre‑shipment inspections, and support Factory Acceptance Testing (FAT) or Site Acceptance Testing (SAT) when required, including skid/module integrity checks, rigging and oversized-load logistics planning, and post‑installation reconnect verification.
• Align close‑out communication and activities with the developing PMO process.

Financial & Change Control Management

• Track budgets and protect project margin through proactive risk mitigation and formal change control.
• Document scope changes, schedule impacts, and cost implications; secure required approvals; update baselines.

Continuous Improvement & PMO Development

• Capture lessons learned and recommend enhancements to PMO processes, templates, and tools.
• Support rollout of new standards as Gradian scales the PMO framework.
• Identify and support improvements in department processes to increase efficiency.

Required

Qualifications & Requirements

• 2–5 years of project management experience in ETO manufacturing or engineered‑systems environments (e.g., HVAC, mechanical systems, industrial equipment, prefabricated/modular construction).
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams/SharePoint); ability to work with Gantt‑style schedules.
• Ability to learn Gradian’s engineered products, workflow sequences, and PMO processes quickly.

Preferred

• Experience with Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) systems (e.g., Salesforce, IFS, SAP) a plus, but not required.
• Familiarity with manufacturing environments, engineering drawing review, and formal document control.
• Familiarity with prefabricated/modular construction methods and terminology, such as piping skids, pump skids, cooling skids/MCUPs, E-House HVAC, and containerized/skidded data center packages, including rigging, transport, and installation sequencing considerations or related understanding of similar industries.
• Project Management Professional (PMP) certification or ability to obtain within 12 months (company-supported).
• Experience with RFI/Submittal workflows or disciplined project documentation.

Key Competencies

• High-Volume Execution: Demonstrated ability to manage high‑volume, multi‑month projects concurrently.
• Tracking & Tooling:Maintain timelines, budgets, and resource allocation using software like Asana.
• Stakeholder Management and Communication: Strong communication, customer‑management, and documentation skills.
• Risk Management:Identify potential project roadblocks early and implement effective mitigation strategies.
• Team Motivation:Foster a positive, collaborative, and high‑performing team culture.
• Cross-functional Alignment:Drive execution across diverse teams without direct authority.
• Task Delegation:Assign clear ownership of deliverables based on team member strengths.

Benefits

• Medical, vision, and dental plans
• Short-term and long-term disability insurance
• Group term life insurance coverage
• HSA, FSA, and Dependent Care plans available
• 8 paid holidays, 4 floating holidays, and generous PTO policy
• 401k matching
• Company paid events
• Annual safety shoe allowance
• Education assistance program

EEO Statement

MAS HVAC is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.

Employment decisions at MAS HVAC are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.

We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.