Events Manager

Gartner; New York (NY); Hybrid; USD 79,000 - 109,000; Full time

Job summary

Gartner is seeking an Events Manager to support the Logistics & Production team in delivering Gartner's global conference portfolio, for both virtual and in-person programs. You will develop, manage and execute conference elements relating to logistics and production.

You will oversee budgets, forecast expenses, manage staff and production schedules, negotiate with suppliers, and lead post-event analysis and process improvements.

Qualifications

• Bachelor's degree or higher in a related field.
• Proven event operations skills including production schedules and budget management.
• Experience managing agency and vendor partners.

Responsibilities

• Oversee operational delivery of logistics and production for in-person and virtual conferences.
• Manage budgets with forecasting, expenses and reconciliation.
• Support cost negotiations, proposals, contracting and terms with suppliers.
• Lead projects to improve processes and best practices.
• Attend conferences as onsite lead and manage run-of-show and vendor liaison.
• Build relationships with internal and external partners for successful events.
• Create post-event analyses and de-briefs for review.

Skills

Event operations

Budget management

Vendor management

Staff planning

Production scheduling

Cross-functional collab

Cost negotiations

Education

Bachelor's degree

Job description

The Events Manager supports the Logistics & Production team in the delivery of Gartner's must-attend global conference portfolio, for both virtual and in-person programs. This role is responsible for the development, management and execution of various conference elements relating to logistics and production.

Primary Responsibilities:

• Oversee operational delivery of all logistics and production elements across in-person and virtual conferences including project management, virtual event platform financial management (forecasting, expense management and reconciliation), staff planning and production scheduling.
• Manage conference budgets with direct responsibility for all costs associated with logistics and production delivery; produce accurate monthly forecasts and manage expenses effectively.
• Support Director on cost negotiations, proposals, contracting and terms and conditions for suppliers.
• Contribute to and sometimes lead projects on the development of best practices and processes, including internal deployment, communication and instruction.
• Attend conferences as the onsite lead for in-person and virtual delivery including managing the production schedule, creation and management of virtual run-of-show, members' primary contact and liaising with agency partners and vendors.
• Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
• Be a key member of the global Events Gartner Research Board cross-functional team - build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our event!
• Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads.

Virtual Conferences:

• Plan, organize, and execute the production of virtual sessions from scheduling, recording, quality checks to delivery.
• Leading our production partner to successfully deliver all virtual sessions within strict timelines

In-person Conferences:

• The Conference Manager will oversee, plan & execute conference logistics and will work closely with the Conference Director.
• Oversee all pieces of the conference planning process. Support flawless delivery and superior attendee experience across the portfolio of conferences.
• Effective project management including development of and leading the team to adhere to timelines templates and best practices.
• Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.
  

Expected Results:

• Achieve operational excellence and execute conferences on time, within budget and with great attention to detail.
• Build and maintain excellent working relationships, both internally and externally
• New processes implemented that will help to improve operational efficiency of the team
  

Qualifications:

• Bachelor's Degree or higher
• Proven event operational skills including production schedules, budget management and event staffing
• Project management experience on detailed programs with multiple variables and dependencies
• Proven experience in managing agency and vendor partners
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentations skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to thrive in high pressure situations

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we've grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That's why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities - opportunities that may not even exist right now - for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you'll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients' AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You'll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It's an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that's reshaping the way we operate. If you're passionate about AI and want to be part of a team that's guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 79,000 USD - 109,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to [e-mail] .