Sr. Payroll Specialist

Shutterstock, Inc.; Virginia (IL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Shutterstock is seeking an experienced Senior Payroll Specialist to own the US and Canadian payroll via Workday within a global payroll framework. The role focuses on accurate data input, payroll transmission, issue resolution, and delivering strong employee service.

Requirements include 5+ years of Workday payroll in multi-state/country contexts, US/Canada knowledge, and experience with ADP SmartCompliance & ADP Streamline.

Qualifications

• 5+ years of Workday payroll processing in multi-state and multi-country environments.
• Strong US and Canada payroll knowledge.
• Experience with ADP SmartCompliance and ADP Streamline.
• Excellent organization, time management and attention to detail.
• Ability to communicate effectively and work in a hybrid team.

Responsibilities

• Process end-to-end Workday payroll for US and Canada biweekly employees following SOPs and checklists.
• Maintain compliant payroll processes across federal, state, city, provincial, and local regulations.
• Generate manual or on-demand checks when needed (e.g., California terminations).
• Manage and review payroll inputs from various internal sources for multiple payrolls.
• Handle Workday business process notifications payroll tasks.

Skills

Workday Payroll

US/Canada payroll

ADP SmartCompliance

ADP Streamline

Microsoft Office

Attention to detail

Communication

Team player

Hybrid work

Job description

Shutterstock powers visual creativity for customers around the world. We are seeking an experienced and detail oriented Senior Payroll Specialist to join our Global Payroll team, owning accurate and compliant U.S. and Canadian payroll through Workday while gaining exposure to broader international payroll operations.

About the Opportunity:

To strengthen our Finance team, we are currently seeking a Senior Payroll Specialist, Workday Payroll experience is a requirement. The primary focus is to manage and audit the payroll input information, execute the transmission of payroll, research and resolve payroll-related issues, and provide best in class customer service to employees. Ensures all payroll tasks are completed with adherence to internal compliance and policies. Uses payroll knowledge to proactively run, audit and validate accuracy of preliminary pay results through the Workday payroll system.

The day to day:

• Process end to end Workday payroll for US and Canada biweekly employees following standard operating procedures and checklists
• Maintain efficient payroll processes that complies with federal, state, city, provincial, and local legislations
• Generate manual or on-demand checks as necessary (i.e. California terminations)
• Manage and review all payroll inputs from various internal sources, to ensure accurate payroll processing for multiple payrolls
• Manage Workday business process notifications payroll tasks
• Manage the ROE process for Canada payroll
• Responds to and resolves any employee inquiries regarding payroll-related questions
• Ensures payroll issues are escalated and resolved promptly
• Review payroll data for inefficiencies and errors. Run audit reports and prepare payroll preliminary reconciliation
• Support the EMEA/APAC payroll processing with an outside payroll provider via ADP Streamline
• Liaise with the People Team, on any employee related payroll issues such as retroactive results, benefits, leaves of absence, PTO and special/ad-hoc circumstances.
• Partner and cross-train with our International Payroll Team to assist with EMEA/APAC payrolls
• Assist with year-end projects and audits
• Utilize ADP SmartCompliance for ancillary services such as wage payments, garnishments, and tax filings
• Create and maintain standard operating procedural documentation for assigned tasks
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll procedures

What you will bring to the role:

• Strong Workday Payroll Processing experience of which 5 years must be in a multi-state and multi-country environment
• Solid foundation of US and Canada payroll knowledge
• Understanding of ADP SmartCompliance and ADP Streamline
• Good organizational and time management skills
• Attention to detail with a high level of accuracy
• Ability to communicate effectively
• Ability to work as a team member
• Microsoft Office suite experience
• Respect for confidentiality
• Proven ability to work in a hybrid environment

Why Shutterstock:

• You have a direct impact on the success of the company. Your team's work matters and is essential to the evolution of our core business!
• Executive leadership cares personally. They prioritize growth and planning your career path with your goals and passions in mind.
• Flexibility to work between home and office with everything you need to be successful in both
• A generous and competitive benefits package.

#LI-SQ1

Shutterstock connects diverse artists and creative professionals around the globe with the agencies, brands and people who need their work and services. It's a place where creators come to be inspired and discover new ways to produce their best work.

Shutterstock enables its employees to drive culture and tap into the world around them to develop the toolbox and solutions that help others share their world views. At Shutterstock, your ideas will be welcomed, your uniqueness will be celebrated, and you will be supported in presenting your view of the world as you experience it. We're champions of resiliency; quickly learning from our shortcomings in our pursuit of continuous growth.

Diverse teams are critical to our success. We encourage people from different backgrounds to apply and we commit to creating and maintaining a culture where employees know they belong and have equal opportunities to succeed.

Shutterstock Values

We are one team collectively focused on creating an unrivaled experience for our Customers and Contributors. Our Values represent the mindset of the employee who will thrive at Shutterstock. If you are passionate about what you do, and want to become part of a cutting-edge technology company building industry leading products, please apply.

Shutterstock is an Equal Opportunity Employer. Suitably qualified and eligible candidates are encouraged to apply regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

Shutterstock ensures that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].