Sr. Payroll Manager

Shields Health; Quincy (MA); Hybrid; USD 70,000 - 132,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Shields Health in Massachusetts is seeking a Senior Payroll Manager to lead multi-entity payroll operations across several states. You will own end-to-end processing, ensure compliance, and partner with Accounting, HR, and Finance to drive accuracy and efficiency.

The role requires 7+ years in progressive payroll, strong Workday Payroll experience, and advanced Excel skills. You will mentor payroll staff, run audits, and support month-end close while ensuring data integrity and regulatory

Qualifications

• 7+ years of progressive payroll experience, including multi-entity and multi-state payroll.
• Strong hands-on experience with Workday Payroll required.
• Healthcare industry experience preferred.
• Advanced knowledge of payroll tax, wage and hour laws, and compliance.

Responsibilities

• Lead end-to-end payroll processing for 26+ legal entities across multiple states.
• Ensure accurate and timely processing of hourly, salaried, and off-cycle payrolls.
• Maintain compliance with federal, state, and local wage, tax, and reporting requirements.
• Act as the escalation point for complex payroll issues and corrections.
• Manage payroll operations within Workday Payroll, including configuration, audits, and testing.
• Record payroll activity in the general ledger and reconcile payroll-related accounts.
• Manage labor cost allocations and support month-end close activities.
• Support audits and wage/salary variance analysis.

Skills

Advanced Excel

Analytical thinking

Organizational skills

Communication skills

Confidentiality

Education

Bachelor's degree in accounting, finance, business administration, or related field

Tools

Workday Payroll

General ledger systems

Job description

Founded on family values, partnership, and a true commitment to patients, Shields leads the way with cutting-edge MRI, PET/CT, and surgical services. Inspired by our founders, we proudly treat every patient as we would our own mom.

Why This Role Matters

The Senior Payroll Manager plays a critical role in ensuring accurate, timely, and compliant payroll operations across a complex, multi-entity healthcare organization. This role partners closely with Accounting, HR, and Finance and serves as a subject-matter expert for Workday Payroll, driving operational excellence and continuous improvement.

Payroll Operations & Compliance

• Lead end-to-end payroll processing for 26+ legal entities across multiple states
• Ensure accurate and timely processing of hourly, salaried, and off-cycle payrolls
• Maintain compliance with federal, state, and local wage, tax, and reporting requirements
• Act as the escalation point for complex payroll issues and corrections

Workday Payroll & Systems Leadership

• Manage payroll operations within Workday Payroll, including configuration, audits, and testing
• Partner with HR to ensure data integrity across Workday Payroll, Time & Attendance, and employee records
• Lead payroll-related system enhancements, upgrades, and automation initiatives
• Perform regular payroll related audits
• Record payroll activity in the general ledger and reconcile payroll-related accounts
• Manage labor cost allocations and support month-end close activities
• Partner with Accounting on accruals, reconciliations, and wage and salary variance analysis
• Support internal and external audits, including payroll and 401(k

Benefits & Deductions Oversight

• Oversee payroll-related benefits processing,
• Support annual compliance testing and required retirement plan reporting
• Lead, mentor, and develop payroll staff, as applicable
• Provide high-level customer service to leaders and employees regarding payroll matters
• Collaborate cross-functionally with Finance, HR, Legal, and Operations on policy and regulatory changes

Process Improvement & Controls

• Evaluate and streamline payroll processes and internal controls
• Develop, maintain, and document payroll procedures and best practices

What You Bring/Experience & Expertise

• 7+ years of progressive payroll experience, including multi-entity and multi-state payroll
• Strong hands-on experience with Workday Payroll required
• Healthcare industry experience preferred
• Advanced knowledge of payroll tax, wage and hour laws, and compliance

Technical & Professional Skills

• Advanced Excel skills and experience with general ledger systems
• Strong analytical, organizational, and communication skills
• Demonstrated ability to handle sensitive information with a high degree of confidentiality

Education

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred

The pay range for this position is $70,000-$132,000 + bonus + benefits. Individual pay is based on skills, experience, and other relevant factors.

Shields Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.