Sr. Medical Office Coordinator (Plastic and Reconstructive Surgery) - #Staff

Johns Hopkins University; Baltimore (MD); On-site; USD 26,000 - 48,000; Full time

Job summary

Johns Hopkins University’s Plastic Surgery department seeks a Sr. Medical Office Coordinator to manage day-to-day activities of a busy surgical practice and support physicians in operating room and clinic time utilization.

You will handle complex scheduling, insurance preauthorizations, patient communications, and coordination of records and test results, ensuring smooth office operations and excellent patient service.

Qualifications

• High school diploma or GED required.
• Three years of progressively responsible medical office experience.
• Additional education may substitute for required experience per policy.

Responsibilities

• Coordinate complex scheduling for surgeries and visits.
• Collect insurance information and register in EPIC.
• Assist with insurance preauthorization and single case agreements.
• Coordinate follow-up visits and testing locations.
• Schedule labs and coordinate with other areas to complete scheduling.
• Reschedule clinics in collaboration with Access Services and Patient Service Coordinators.
• Obtain outside medical records and route to appropriate resources.
• Act as liaison for patients and coordinate future consultations and tests.
• Provide scheduling, registration and care coordination support to patients.
• May travel to multiple work sites as needed.

Skills

Scheduling

Insurance preauth

EPIC proficiency

Patient relations

Independent work

Education

High school diploma or GED

Tools

EPIC

Job description

The department of Plastic and Reconstructive Surgery seeking a Sr. Medical Office Coordinator for the day-to-day activities of a multi-faceted surgical practice to ensure a smoothly functioning office and good patient relations. Adapt to changes in technology and software to ensure efficient office practice. Support surgeons in efficient use of operating room and clinic time. Provide administrative support for medical matters on behalf of physicians, as well as general academic/general administrative support.

Specific Duties & Responsibilities

• Coordinate with patient and hospital, complex procedure scheduling including dates for surgery and office visits, preparation and dissemination of pre-operative and hospital admission information.

• Collect insurance information and complete surgery scheduling and registration in EPIC.

• Support the physician with insurance preauthorization and single case agreement processes by submitting necessary clinical information as instructed by the physician.

• Coordinate follow-up office visits by providing information about treatment and testing locations.

• Schedule lab test and other procedures and/or coordinate with other areas to complete scheduling process.

• Coordinate with Access Services and Patient Service Coordinators to reschedule physician and/or testing appointments for canceled clinics.

• Coordinate with patient and/or referring physician to obtain outside medical records.

• Refer patient to appropriate resources.

• Review clinic schedules and make adjustments as appropriate.

• Act as a liaison for patient, coordinating future consultations, diagnostics tests, or procedures. Professionally and efficiently manage incoming calls and requests from patients, surgeons and fellow staff members to ensure that issues are resolved both promptly and thoroughly.

• Provide quality service and support to patients in a variety of areas which may include, but not limited to scheduling, registration and care coordination.

• May require travel to multiple work sites. Perform other duties as required.

Special Knowledge, Skills, and Abilities

• Intermediate computer and proofreading skills.

• Able to work independently.

• Support fellow staff members and promote team success.

Minimum Qualifications

• High school diploma or graduation equivalent

• Three years progressively responsible medical office experience. Medical

• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Two years college or equivalent work experience.

• Knowledge of patient registration and scheduling in Epic.

• Experience in the Johns Hopkins system strongly preferred.

Classified Title: Sr. Medical Office Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.65 - $34.75 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Plastic Surgery

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.