Sr. Marketing and Proposal Coordinator

KCI; Fort Lauderdale (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation package

Family-friendly benefits

Training and mentorship

Job summary

KCI in Fort Lauderdale is seeking a seasoned Marketing and Proposal Coordinator to lead the pursuit teams in crafting winning proposals and presentations. The ideal candidate should have a bachelor’s degree in marketing or related field and 5-9 years of relevant experience.

Your key responsibilities include managing proposal submission processes, mentoring junior staff, and collaborating with technical teams to develop comprehensive materials. Enjoy a competitive compensation package and family-friendly benefits.

Qualifications

• Bachelor's degree in marketing, communications, journalism, or related field preferred.
• Minimum of 5-9 years relevant experience.
• Pre-employment drug screening and background checks are conditions of employment.

Responsibilities

• Prepare proposal checklists listing client submission requirements.
• Lead Capture Planning efforts for response strategy.
• Prepare presentations and coach technical teams.
• Work with marketing to develop high-impact graphics.

Skills

Proposal management

CRM experience

Adobe InDesign

Leadership

Research skills

Education

Bachelor’s degree in marketing or related field

Tools

Microsoft Dynamics

Adobe Photoshop

Adobe Illustrator

Unanet (Cosential)

Deltek Vision

Job description

Job Summary

We have an immediate need for an experienced Marketing and Proposal Coordinator to join our team in Fort Lauderdale. The Senior Marketing Coordinator will have full understanding of the proposal/procurement process and will lead pursuit teams in developing proposals and presentations that position KCI to win projects across our many service lines.

Responsibilities

• Read RFQ/P documents thoroughly and prepare proposal checklists that list client submission requirements and identify proposal team action items.
• Demonstrate experience with a CRM database; Microsoft Dynamics, Unanet (Cosential), or Deltek Vision (preferred).
• Demonstrate experience with Adobe InDesign. Experience with Adobe Photoshop and Illustrator is preferred.
• Mentor junior marketing staff.
• Lead Capture Planning (Pre‑RFP) efforts to develop the pursuit team’s response strategy.
• Take on various administrative tasks to assist the marketing managers.
• Understand the SF 330 / Architect‑Engineer Qualifications process (experience preferred).
• Be a strategic advisor to technical staff in the go/no‑go evaluation process and in determining the most effective proposal strategies.
• Lead pursuit teams on kickoff calls to develop winning strategies, assign team responsibilities, and establish deadlines.
• Work with technical project managers and marketing content/support team to develop comprehensive materials that highlight KCI’s staff and capabilities.
• Prepare presentations and coach technical teams in preparation for client interviews.
• Track future project leads and update information regularly in the CRM database.
• Enter and update personnel and project information in the CRM database to maintain accurate records.
• Conduct background research and gather/tailor supporting materials.
• Work with the marketing content team to develop high‑impact graphics for proposals and presentations.
• Provide quality control (QC) review of marketing peer proposals.
• Print, assemble, and ship proposals and prepare electronic submission files as needed.
• Coordinate with teaming partners and respond to external requests for proposal information.

Qualifications

• Bachelor’s degree in marketing, communications, journalism, or related field preferred.
• Minimum of 5‑9 years relevant experience.
• Pre‑employment drug screening and background check are conditions of employment. Background and motor vehicle checks may be required based on position.

Benefits

Competitive compensation package, family‑friendly benefits, a collaborative working environment, training, mentoring and resources to advance your career.

We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.