Sr. Manager, Programs

University of Miami; Gautier (MS); Hybrid; USD 90,000 - 120,000; Full time

Job summary

The University of Miami seeks a full-time Senior Manager, Programs to lead day-to-day administration and drive successful program initiatives in a hybrid Miami setting.

The role partners with faculty, staff, and leadership to deliver high-quality programs, manage budgets, and implement strategic plans across departments, ensuring compliance and continuous improvement.

Qualifications

• Bachelor’s degree in a relevant field required.
• Minimum 5 years of relevant experience required.
• Strong in operations, budgeting, leadership, communication, and analytics.

Responsibilities

• Prepares, maintains, and reports on program effectiveness.
• Assists with managing program budget by monitoring expenditures.
• Stays abreast of market trends and legislation impacting program functions.
• Checks, verifies, organizes, and prepares grants, procurement, and other program‑relevant documents.
• Supervises, monitors, trains, and evaluates program staff members to ensure compliance with applicable policies and procedures.
• Coordinates logistics for program events and activities.
• Works with other departments to increase program awareness.
• Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
• Establishes and continuously assesses the effectiveness of internal controls and compliance with University policies.

Skills

Operational Mgmt

Org. Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

Bachelor's degree

Job description

CORE JOB SUMMARY

The Department of Biochemistry and Molecular Biology has an exciting opportunity for a full‑time Senior Manager, Programs to work hybrid in Miami.

The Sr. Manager, Programs oversees the day‑to‑day administrative management of assigned program(s) within the department and works to ensure the successful implementation of all initiatives. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Sr. Manager, Programs serves as the liaison to leadership, faculty, students, and staff.

CORE JOB FUNCTIONS

1. Prepares, maintains, and reports on program effectiveness.
2. Assists with managing program budget by monitoring expenditures.
3. Stays abreast of market trends and legislation impacting program functions.
4. Checks, verifies, organizes, and prepares grants, procurement, and other program‑relevant documents.
5. Supervises, monitors, trains, and evaluates program staff members to ensure compliance with applicable policies and procedures.
6. Coordinates logistics for program events and activities.
7. Works with other departments to increase program awareness.
8. Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
9. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required

Experience: Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day‑to‑day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Department‑Specific Functions

A Sr. Manager, Programs is needed for the Department of Biochemistry and Molecular Biology. The department offers several educational programs including an Executive PhD, a master’s program with several tracks to include; an industry track, a traditional research track, a MS online, a MS/MBA and a MS AI track. The incumbent will manage all programs. Will develop an overarching educational strategic plan along with recruitment strategies for all programs that will meet departmental and institutional goals. The right individual will oversee the educational staff of the department, develop and maintain budgets for all programs, marketing, and data analysis to attract and retain a diverse student body. Key duties include developing enrollment plans, managing staff, analyzing trends, managing budgets, and collaborating across departments to optimize the student lifecycle from inquiry to onboarding. Will develop collaborations with industry partners that will benefit current, future and alumni.

• Strategy & Planning: Develop and implement comprehensive enrollment management strategies, including recruitment, retention, and marketing plans.
• Leadership & Management: Supervise, mentor, and manage daily operations and staff performance.
• Recruitment & Marketing: Oversee outreach to prospective students, families, and feeder schools, leveraging technology and traditional methods.
• Data & Analytics: Use data and predictive analytics to forecast enrollment, track KPIs (e.g., application volume, conversion rates), and inform decision‑making.
• Budget & Operations: Create and manage enrollment and financial aid budgets, ensuring efficient use of resources. Provide Financial reports to department Chair and SAO as well as the individual Program Directors.
• Collaboration: Partner with other departments (marketing, academics, student life, advancement) for cross‑functional success.
• Reporting: Communicate progress and strategy to senior leadership and boards.

Qualifications & Skills

• Education: Bachelor's degree
• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth‑University of Miami Health System, South Florida's only university-based health system, provides leading‑edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub‑specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ('UHealth') have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.