Sr. Project Manager, Research Support

University of Miami; Miami (FL); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The University of Miami is seeking a Senior Project Manager for Research Support in Miami, FL to oversee complex clinical research studies and multiple project teams. The role ensures adherence to protocols, regulatory standards, and QA/QC practices while coordinating resources and schedules.

Applicants should have at least 5 years of clinical research experience, a relevant bachelor’s degree (master’s preferred), and strong leadership and communication skills to collaborate with study staff and

Qualifications

• Bachelor’s degree in relevant field required; Master’s preferred.
• Minimum 5 years of experience in clinical research.
• Professional Certification in Clinical Research (e.g., ACRP, SOCRA) preferred.
• Knowledge of federal regulations governing clinical research.
• Ability to lead, manage and evaluate department operations.

Responsibilities

• Oversee multiple related projects aligned to institutional objectives.
• Prepare reports on project status and activities.
• Establish practices, policies, and partnerships to carry out functions.
• Prepare estimates and detailed project plans for all phases.
• Procure resources to achieve objectives within timeframe.
• Monitor staff performance and conduct reviews.
• Ensure compliance with SOPs, QA/QC monitoring and regulations.
• Maintain internal controls and adherence to university policies.

Skills

Project management

Leadership

Communication

QA/QC Monitoring

Education

Bachelor’s degree in relevant field

Master’s degree preferred

Tools

MS Office

Project management software

Job description

Sr. Project Manager, Research Support - Miami, FL

Full-time Sr. Project Manager, Research Support to work in Miami, FL.

Core Responsibilities:

• Oversees multiple related projects to ensure the overall program is aligned to, and directly in support of, institutional objectives.
• Prepares reports regarding project status and activities.
• Establishes practices, policies, and partnerships to effectively carry out functions.
• Prepares estimates and detailed project plans for all phases.
• Procures adequate resources to achieve project objectives in established timeframe.
• Monitors staff performance and completes performance reviews.
• Manages ongoing quality control and participates in quality issue resolution.
• Ensures that projects and programs are proceeding according to schedule with quality standards.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures.
• Ensures employees are trained on controls within the function and on university policy and procedures.
• Aids in the evaluation of problems with workflow, organization, and planning and develops appropriate analytical approaches.
• Implements approved protocols and operational plans, which are consistent with strategic business objectives.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Manages every aspect of the implementation of complex clinical research studies.
• Ensures compliance with the research protocol, Manual of Operations, Safety Monitoring Plan, Local SOP’s, Good Clinical Practices, and Federal Research Regulations.
• Oversees the research activities of study staff including research assistants, coordinators, outreach staff, and study phlebotomists.
• Establishes effective communication procedures among study team members.
• Oversees the activities of a team of Clinical Research Quality Assurance Monitors.
• Provides leadership, guidance and support to the Monitoring Team, ensuring that Monitors are complying with each study’s QA Monitoring Plans and all applicable Institutional and Federal Research Regulations.
• Manages the weekly meetings of the department Quality Assurance (QA) Team for clinical research studies.
• Reviews and approves Clinical Research QA Monitoring Reports before reports are sent to Principal Investigators.
• Responds promptly to problems and concerns reported by study staff, applying problem-solving and critical thinking to make decisions and resolve issues.
• Reviews, approves, and enforces standard operating procedures for the implementation clinical trials to ensure regulatory compliance and standardization of procedures.
• Conducts resource needs assessments for research projects and ensures needed resources are in place for daily operations.
• This includes managing the sites’ supply of participant incentives/compensation for various studies and establishing procedures to maintain adequate supply of study related supplies/equipment.
• Develops and provides training to research teams on study procedures, including informed consent, research assessments, screening/eligibility, good documentation practices, quality control and assurance practices, and safety monitoring.
• Provides retraining as needed to maintain high data quality and protocol compliance.
• Builds and maintains relationships with a network of community organizations which refer and/or provide collateral services to study participants.
• Coordinates community outreach activities to recruit and retain participants with a myriad of risk factors including homelessness, mental health issues, substance abuse, and other related health issues.
• Manages team meetings of Site Principal Investigators, Study Physicians, Research Assistants, Outreach Workers and QA Monitors to ensure adequate study progress; provides task assignments to each study team member.
• Conducts remote and onsite monitoring of clinical trials, including FDA-regulated trials, tracks findings to resolution, and prepares formal monitoring reports for PI’s and Sponsors, ensuring adherence to the study protocol and all applicable federal research regulations.
• Guides site research teams in addressing implementation challenges, such as barriers to participant recruitment, and developing corrective action plans to address any performance deficiencies.
• Monitors study site performance (i.e., recruitment, retention, data quality, etc.) and prepares and disseminates site performance reports; identifies trial performance issues and implements plans to improve performance.
• Prepares materials for IRB submission; ensures that research teams remain in compliance with IRB requirements.
• Guides and assists local and remote partner sites in completing site selection materials to facilitate their inclusion in new clinical research studies.
• Issues reports of study progress for Investigators and Sponsors.
• Monitors site regulatory files to ensure regulatory compliance.
• Provides mentoring and consultation to research managers at partner sites.
• Manages remote meetings with study teams at partner sites to ensure protocol adherence.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• Bachelor’s degree in relevant field required. Master's preferred.
• Minimum 5 years of experience in clinical research.
• Professional Certification in Clinical Research (e.g., ACRP, SOCRA) preferred.
• Knowledge of federal regulations and policies governing clinical research.
• Knowledge of clinical research implementation processes.
• Knowledge of QA/QC Monitoring systems and practices.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department research goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of research staff.
• Ability to lead, motivate, develop, and train others.
• Ability to establish and maintain relationships with a network of research partner sites.
• Highly organized, goal and action focused, clear communicator.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.