Sr. Manager, Payroll

INOTIV BOULDER; Indianapolis (IN); On-site; USD 120,000 - 180,000; Full time

Job summary

INOTIV BOULDER is seeking an experienced Payroll Director to lead a team of 4-5 Payroll Specialists and oversee all corporate and global payroll operations. You will ensure timely processing, tax compliance, and reporting, acting as the primary liaison for HR Managers regarding payroll issues and regulatory changes.

Responsibilities include implementing compliance controls, coordinating with finance for journal entries and audits, and driving process improvements across payroll platforms such as

Qualifications

• ,

Responsibilities

• Lead payroll operations for multi-jurisdictional/global payrolls.
• Manage 4-5 Payroll Specialists; provide training and development.
• Ensure compliance with federal, state, local payroll rules (SOX).
• Coordinate with finance for journal entries and year-end close.
• Register new state/local payroll taxes and manage jurisdiction data.
• Provide reports and analytics to support management and auditors.

Skills

Payroll leadership

SOX/compliance

Regulatory knowledge

Team management

Workday

Data analysis

Policy development

Communication

Problem solving

Cross-functional collaboration

Education

Bachelor's in HR/Accounting/Finance

CPP/FPC certification

Tools

Workday

Excel

HRIS systems

Job description

The primary function of this position is to manage all corporate (multi-jurisdictional) and global payrolls, ensuring timely and accurate payroll and payroll tax processing, distribution, and reporting. This position will be the primary source of contact and support for on/off-site HR Managers regarding all issues and information related to payroll, payroll taxes, and DOL regulatory and compliance issues.

This role will manage a team of 4-5 Payroll Specialists, providing training and skills development.

Key Accountabilities

Delivering excellent business results through the efforts of their team, these results are achieved by:

• Balancing a strategic work focus as well as jumping into the sometimes daily/weekly/ monthly functional tasks involved with supporting the deliverables of the department.
• Take a leadership role in identifying and, where needed, implementing compliance controls (i.e. SOX) related to the payroll process for the company.
• Communicate with leadership and business partners on updates of regulatory and operational changes regarding payroll and business impact.
• Assist finance with all payroll and related reports for journal entries for accounting team in support of month, quarter and year-end close and support of auditor requests.
• Register for new state/SUI/local payroll tax as needed and add jurisdictions in the payroll system.
• Manage unemployment rates with each registered payroll state and ensure accurate and current information is in the payroll system.
• Make recommendations on updating policies and procedures related to payroll processing and payroll systems program management.
• Interpret government regulations and company policies affecting payroll policies and procedures. Update company policies & practices to conform to federal, state and local guidelines in both US and EMEA. Communicates changes to all parties .
• Responsible for creating, scheduling, and distributing custom reports based on the business, finance, or external need.
• Provide analysis of payroll and related costs to identify trends and to ensure accurate reporting.
• Ad-hoc projects, reporting and account reconciliations, and other assignments as needed to support finance and HR.
• Select and supervise the activities of the department staff; communicate, interpret, and discuss with team the company policies and procedures.
• Determine job objectives, work methods and performance standards; review performance relative to individual objectives and provide feedback to employees.
• Manage the Payroll team. Authorize and communicate salary changes, promotions, transfers, discipline, and discharge and administer all other personnel actions.
• All other duties as assigned.

Skills

• Demonstrated advanced skills with the standard features of various software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary programs) and current Payroll platform, Workday.
• Ability to read, write, speak and understand English.
• Ability to define problems, use sound judgment when making decisions, collect data, establish facts, and draw valid conclusions.
• Creative problem solver: ability to quickly grasp the business issues and develop the best solution; finds creative ways to solve complex issues among demanding parties and achieve "win-win" resolutions.
• Ability to deal with ambiguity and adapt easily to rapidly changing business conditions.
• Ability to strategize, design, execute, and communicate with all levels within the organization.
• Results-focused; accountable and strong sense of ownership.
• Strong interpersonal skills and relationship management.

Minimum Requirements

• Education: Bachelor's Degree with a focus in HR, Accounting or Finance preferred, or Associate Degree with certification in payroll (CPP).
• Experience: 7-10+ years of progressively responsible positions in payroll including 3+ years managing payroll staff.

Preferences

Certifications: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is strongly preferred.

Working Conditions & Physical Requirements

Physical Activity

Moderate physical activity. This position will require frequent walking, sitting and/or standing for extended periods of time, carrying, heavy lifting (max. 50 lbs.), reaching while standing, gripping and twisting hand movements, finger control and other general repetitive motions (for more than four [4] hours per day).

Ability to read and understand applicable materials.

Manual dexterity to operate calculator/computer.

Able to read and interpret company documents.

Working Conditions

Work is normally performed in a typical interior office work environment.

The noise level is usually moderate.

Critical Success Factors

Customer Focus. Identifies, prioritizes and anticipates customer needs and delivers relevant, value-add, solutions to meet and exceed them.

Results Driven. Internal drive toward action to efficiently, timely, and accurately achieve results. Sets high but achievable standards for self and others. Seeks oppor