Sr. Lease Analyst

Savills North America; United States; On-site; USD 75,000 - 110,000; Full time

Job summary

Savills North America is seeking a Sr. Lease Analyst to join the Lease Administration Team. You will deliver day-to-day lease administration, serve as the main client contact, and support financials, audits, and reporting for multiple accounts.

The role requires five years of lease administration experience, strong communication skills, and proficiency with lease platforms. You will collaborate with landlords and internal teams to ensure accurate, timely data and processes.

Qualifications

• Five (5) years of Lease Administration experience.
• Strong written and verbal communication skills.
• Accurate and detail-oriented with data accuracy across platforms.
• Knowledge of Lease Harbor or MRI ProLease is a plus.
• Proficiency in MS Office and lease data management.

Responsibilities

• Audit lease documents for completeness and prepare reports.
• Review and interpret leases and related real estate documents.
• Maintain accuracy of lease information in technology platforms.
• Oversee vendor invoices and mentor lease analysts.
• Serve as main point of contact for assigned client accounts.
• Prepare monthly, quarterly, and annual reporting for landlords.
• Manage electronic document handling and data uploads to lease systems.
• Track key lease dates and renewals using established protocols.
• Coordinate COI and estoppel/SNDA confirmations.
• Perform rent processing and reconciliations for international and domestic locations.

Skills

Oral and written communication

Attention to detail

Retail percentage rent & sales reports

Tools

Lease Harbor

MRI ProLease

MS Office

Job description

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together

ABOUT THE ROLE

The Sr. Lease Analyst position is an integral part of the Lease Administration Team. This position provides assigned clients with a single point of contact in delivering day-to-day lease administration services and support. Additional responsibilities may be assigned by the Company from time to time.

JOB DUTIES & RESPONSIBILITIES

• Audit lease documents to confirm completeness, prepare document inventory and exception item reports for clients as directed.
• Review and interpret leases and other real estate documents, perform OCR as needed.
• Maintain accuracy of all lease information and data in applicable technology platforms.
• Review and interpret leases and other real estate documents.
• Perform quality reviews within client KPIs to maintain best in class database integrity.
• Oversee and approve vendor invoices and provide leadership to any designated lease analyst.
• Function as main point of contact for lease administration matters for all assigned client accounts.
• Prepare and deliver monthly, quarterly and annual sales reports to landlords.
• Perform electronic document management, OCR, and upload all newly executed lease documents into lease administration database solutions (i.e., Lease Harbor, CoStar Real Estate Manager, Visual Lease, MRI ProLease).
• Review and interpret leases and other real estate documents or owned property records
• Abstract and audit lease documents including adding new location leases, updating, and maintaining all lease information and data in applicable technology platforms, as needed.
• Track, monitor, report and update all key lease dates in accordance with established alert date interval protocols, including lease expirations, termination/kick-out rights, and renewals, performing necessary action items and follow-up as well as maintain existing critical date report spreadsheet.
• Perform quality reviews on routine portfolio updates and database maintenance including abstraction of leases, amendments, modifications, renewals, notices, and miscellaneous lease documents.
• Conduct preliminary desk top audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations.
• Perform recurring and non-recurring rent processing monthly (or as needed more frequently) for international and domestic client locations, perform invoice compliance review to validate expenses as well as identify cost avoidance and potential recoveries and code to applicable expense categories. Prepare and distribute monthly rent file and month over month variance reports.
• Perform accurate and detailed reconciliation of rent accounts and work with Landlords to resolve any discrepancies.
• Calculate and prepare monthly subtenant invoicing, monitor collections and follow-up on aging balances.
• Prepare and distribute agreed upon monthly and ad hoc reporting packages.
• COI coordination for Landlords and Tenant, draft notices, review and prepare responses to Landlord and Tenant communications for client approval.
• Estoppel and SNDA fact confirmation and processing.
• Coordinate efforts with in-house points of contact to facilitate vendor set-up, enter financial schedules, rent start, and stop dates.
• Track and monitor income lease receivables and security deposit refunds and reductions
• Special projects as assigned.

This position reports to the Managing Director of Lease Administration on specific client assignments.

REQUIREMENTS

• Five (5) years Lease Administration experience
• Thorough understanding of retail percentage rent and sales reporting
• Excellent oral and written communications skills
• Extremely accurate and detailed oriented
• Knowledge of lease admin technology platforms, prior knowledge of Lease Harbor or MRI ProLease a plus
• Proficiency in MS Office products

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program