Sr. HR Generalist

Vaco by Highspring; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Vaco by Highspring seeks a Senior HR Generalist in Indianapolis to lead a broad range of HR activities—talent acquisition, payroll, benefits, employee relations, and compliance. The role is 100% onsite and supports leadership with strong HR programs.

The ideal candidate has 3+ years in a broad HR Generalist role, working knowledge of employment laws, and a hands-on approach to improving processes and programs.

Qualifications

• Bachelor's degree in HR, business, or a related discipline.
• At least 3 years of progressive HR experience in a broad HR Generalist role.
• Experience managing multiple HR functions in a small to midsized organization.
• Working knowledge of federal, state, and local employment laws.
• Experience with talent acquisition, onboarding, benefits, payroll, and compliance.
• Strong ability to handle confidential information with discretion.

Responsibilities

• Oversee talent acquisition and onboarding for warehouse, customer service, branch, and other non-driver roles.
• Process biweekly payroll and maintain compliant payroll records.
• Manage benefits enrollment and retirement plan administration.
• Conduct employee relations activities and workplace investigations.
• Ensure compliance with OSHA, COBRA, workers' compensation, unemployment, and FMLA requirements.
• Support process improvements and SOP documentation across HR functions.

Skills

Employee relations

Payroll

Talent acquisition

Benefits administration

Compliance

Education

Bachelor's degree in Human Resources

Tools

Fidelity NetBenefits

HRIS

Payroll systems

Job description

Our client, an established transportation and logistics organization, is seeking a hands‑on Senior HR Generalist to oversee a broad range of human resources activities. This role will support talent acquisition, payroll, benefits administration, employee relations, compliance, workers' compensation, performance management, and employee development.

This is an excellent opportunity for an experienced HR professional who enjoys variety, wants visibility across an organization, and is interested in progressing into an HR management position. The Senior HR Generalist will serve as a key HR resource for employees and leaders while helping strengthen processes, programs, and standard operating procedures.

Location

This role is based on the east side of Indianapolis. It is 100% onsite.

Essential Duties and Responsibilities

Talent Acquisition and Onboarding

• Manage the talent acquisition process for warehouse, customer service, branch, and other non-driver positions.
• Update job descriptions, post open positions, source candidates, conduct phone screens, and coordinate interviews.
• Facilitate pre‑employment screening and new‑hire orientation.
• Oversee the 90‑day onboarding process.
• Partner with hiring leaders to understand staffing needs and improve the candidate and new‑hire experience.
• Coordinate initial and panel interviews as appropriate. [HR Generalist Notes | Word]

Payroll and Employee Administration

• Process biweekly payroll using NetSuite.
• Enter employee changes and maintain complete, compliant payroll records.
• Monitor and communicate relevant federal and state regulatory changes.
• Maintain accurate and confidential employee documentation.
• Support PTO and related employee‑administration processes.

Benefits Administration

• Manage benefit enrollment for new hires and annual open enrollment.
• Coordinate documentation related to health and welfare benefits, retirement plans, 401(k), COBRA, and other employee programs.
• Respond to employee questions and help employees navigate available benefit resources.
• Support benefits and retirement administration through systems such as Fidelity NetBenefits.
• Review benefit offerings and make recommendations when appropriate.

Employee Relations and Investigations

• Provide practical HR guidance to employees and leaders.
• Manage employee complaints and conduct internal workplace investigations.
• Recommend appropriate corrective or disciplinary action based on the circumstances and company policies.
• Address matters involving the EEOC, Department of Labor, unemployment claims, and other employment‑related agencies.
• Work with legal counsel on employment matters when necessary.
• Maintain confidentiality when handling employee and company information.

Compliance, Leave, and Risk Management

• Maintain working knowledge of applicable local, state, and federal employment laws.
• Help ensure that employment practices, policies, records, and required postings remain compliant.
• Administer Family and Medical Leave Act documentation and related leave processes.
• Maintain OSHA logs and complete required annual reporting and postings for the corporate office and branch locations.
• Process workers' compensation claims and monitor cases with the applicable insurance carrier.
• Coordinate workplace restrictions and light‑duty assignments.
• Process unemployment inquiries and represent the organization in adjudication hearings when appropriate.

Talent Management and Employee Programs

• Support performance‑management and succession‑planning activities.
• Coordinate employee engagement surveys.
• Support employee referral and recognition programs.
• Conduct exit interviews and identify relevant trends or improvement opportunities.
• Develop programs that contribute to employee wellness, inclusion, motivation, morale, and retention.
• Help train, coach, and motivate employees at multiple levels of the organization.

Process Improvement and Organizational Support

• Help create, document, and improve HR processes and standard operating procedures.
• Identify opportunities to streamline HR and benefits administration across multiple systems.
• Bring forward new ideas and practical recommendations to leadership.
• Collaborate with employees and leaders across company branches and operating departments.
• Gain exposure to warehouse operations, customer service, fleet services, equipment maintenance, and other areas of the business.

Qualifications

• Bachelor's degree in human resources, business administration, general business, or a related discipline, or an equivalent combination of education and relevant experience.
• At least three years of progressive HR experience is preferred.
• Previous experience in a broad HR Generalist role is required.
• Experience independently managing multiple HR functions within a small or midsized organization is strongly preferred.
• Working knowledge of federal, state, and local employment laws.
• Experience with talent acquisition, onboarding, benefits administration, employee relations, payroll, and compliance.
• Working knowledge of OSHA, COBRA, workers' compensation, unemployment, and FMLA requirements.
• Experience conducting workplace investigations and providing recommendations to leadership.
• Strong coaching, counseling, presentation, and employee‑communication skills.
• Ability to analyze information and make sound, well‑supported decisions.
• Excellent organization, attention to detail, time management, customer service, and problem‑solving abilities.
• Demonstrated ability to maintain confidential employee and company information.
• Ability to adapt to changing priorities and follow through on responsibilities.
• Willingness to work fully onsite in Indianapolis.

Transportation, logistics, distribution, warehouse, or other operational industry experience is helpful but not required. Candidates from other industries with relevant, broad‑based HR experience may be considered.

Technology

Experience with the following systems or comparable platforms is beneficial:

• Fidelity NetBenefits or another retirement administration platform
• HRIS, payroll, PTO, and benefits‑administration systems
• Microsoft Outlook, Word, Excel, and PowerPoint
• Adobe applications

Ideal Candidate

The successful candidate will be a resourceful HR professional who can operate independently while building strong relationships throughout the organization. This position is well suited for someone who:

• Enjoys owning a broad range of HR responsibilities
• Is comfortable wearing multiple hats in a growing organization
• Can balance daily employee needs with longer‑term HR initiatives
• Communicates confidently with employees and company leaders
• Handles sensitive employee matters with discretion and sound judgment
• Brings practical ideas for improving processes and programs
• Is comfortable supporting office, warehouse, and branch environments
• Wants to grow into an HR leadership position
• Values quality, accountability, service, and continuous improvement

Compensation and Benefits

• Health, dental, vision, and life insurance beginning the first day of the month following 60 days of employment
• 401(k) and profit‑sharing opportunities
• Paid time off
• Employee and family events
• Corporate philanthropy initiatives
• Professional growth and advancement opportunities

Specific plan terms, eligibility requirements, and coverage details will be reviewed during the hiring process.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).