Sr. Grants & Contracts Analyst

Johns Hopkins University; Baltimore (MD); On-site; USD 62,000 - 111,000; Full time

Job summary

An established industry player is looking for a Sr. Grants and Contracts Analyst to coordinate pre-award processes and support faculty with a diverse portfolio of sponsors. This role involves reviewing project proposals, preparing budgets, and ensuring compliance with regulations. The ideal candidate will have a strong background in grants management and will provide guidance to other analysts while collaborating with various departments. Join a dynamic team where your expertise will contribute to impactful research initiatives and foster professional development within the organization.

Qualifications

• Four years of related experience in sponsored research and/or financial positions.
• Successful completion of the Research Administration Trainee program is equivalent to two years of relevant experience.

Responsibilities

• Review sponsored project proposals for accuracy and adherence to guidelines.
• Coordinate submission of grant proposals using electronic systems.
• Serve as liaison between research units and funding agencies.

Skills

Grants Management

Budget Development

Regulatory Compliance

Proposal Review

Project Coordination

Education

Bachelor's Degree

Tools

COEUS

ASSIST (NIH)

Grants.gov Workspace

Job description

We are seeking a Sr. Grants and Contracts Analyst who will coordinate all activities related to the pre-award process and coordinate project submissions in the Department of Radiology. Sr. Grants & Contracts Analyst will work independently on a variety of complex level grants/contracts while supporting faculty with a diversified portfolio of sponsors that include federal, commercial and foundations, etc. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies.

The Sr. Grants & Contracts Analyst will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to Principal Investigator (PI) and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department.

This position is supervised by the Grants and Contracts Manager with a reporting relationship to the Associate Administrator to ensure smooth and efficient functioning for the department.

Specific Duties & Responsibilities

• Review all sponsored project proposals for accuracy, content, and adherence to all relevant guidelines for assigned faculty prior to being forwarded to the Grants & Contracts Manager and Office of Research Administration (ORA) at the School of Medicine for review/signature.
• Ongoing collaboration with ORA to ensure successful and timely processing of all grant/contract project proposals through the central approval process.
• Prepare and assist PI with budget/budget justification development; Ensure that all applicable and indirect costs have been applied in adherence with funding announcement and/or agency guidelines, in addition to evaluating for accuracy and inclusiveness.
• Coordinate submission of grant proposals for new and continuing projects using electronic submission systems - COEUS, ASSIST (NIH), Workspace (Grants.gov), etc. - utilized by various federal, private, and commercial agencies.
• Complete JHU and sponsor forms as required.
• Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met (i.e. Other Support, JIT, etc.).
• Ensure compliance with university and/or federal and/or private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
• Advise faculty and staff on changes in sponsored research policies.
• Complete and maintain required professional development training.
• Serve as liaison between research units, central offices and funding agencies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Assist with internal training initiatives for departmental grants and contracts specialists, analysts and coordinators, including provide one-on-one training as needed/requested.
• Assist with development and implementation of departmental SOPs related to sponsored projects administration.
• Act as Pre-Award Team Lead assisting with review of all outgoing submissions for the Dept. including maintaining current knowledge of submission requirements and disseminating to the team as necessary.
• Participate in leadership role as Department representative for pre-award related initiatives and updates.
• Perform other duties as assigned.
• Assist faculty in searching for appropriate funding announcements.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($81,120 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30a-5p
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM Rad Research Administration
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

School of Medicine - East Baltimore Campus