ORA Grants Analyst 3, Full Time

University of Miami; Coral Gables (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Miami seeks a Grants Analyst 3 to manage sponsor accounts from set-up through closeout, ensuring compliance with University, State, and Federal policies. You will oversee budgets for government grants and provide grant accounting services for awards from sponsors.

Responsibilities include preparing vouchers, monitoring expenses, invoicing, and financial reporting, with a focus on accuracy and adherence to federal guidelines.

Qualifications

• Bachelor's degree in Accounting, Finance or related field.
• CPA/CFRA status or equivalent preferred.
• Minimum 4 years progressive Grant Accounting experience.
• Knowledge of Federal regulations related to Research Administration (OMB Uniform Guidance, CAS, FAR).
• Strong MS Excel skills and ability to summarize numbers clearly.

Responsibilities

• Prepare and submit monthly vouchers and expenditure justifications on time.
• Assist with program budgets, modifications, and forecasts.
• Handle grant-related functions: budget distributions, expense monitoring, invoicing, financial reporting.
• Perform grant closeout functions: reconciliations, status reports, final invoices.

Skills

Grant accounting

Budget monitoring

Analytical skills

Effective communication

Education

Bachelor's degree in Accounting/Finance

Tools

MS Excel

Job description

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The Office of the Vice Provost for Research and Scholarship, Office of Research Administration (ORA) has a job opportunity for a Grants Analyst 3 to work at the University of Miami.

CORE JOB SUMMARY

This position monitors sponsored research accounts from award set up through closeout while adhering to University, State and Federal policies. This position plays an important role in post-award compliance to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time.

The ORA Grants Analyst 3 oversees the maintenance of timely and accurate financial records in accordance with standard fiscal practices and requirements for grant functions in assigned division(s). Moreover, the ORA Grants Anayst 3 manages budgets for all government grants and contracts while providing grant accounting services for awards made by sponsors.

CORE JOB FUNCTION

• Ensures timely preparation and submission of monthly vouchers and expenditure justifications.
• Assists management with the preparation of program budgets, modifications, and forecasts.
• Performs grant-related functions such as budget distributions, expense monitoring, periodic invoicing, and financial reporting.
• Accomplishes grant closeout functions, including reconciliations, financial status reports, final invoices.
• Communicates with fiscal contacts at funding source for problem resolution and information.
• Maintains knowledge of current issues relating to grants and single audits of federal, state, and local.
• Participates in the completion of all aspects of the annual audit report on federal awards.
• Monitors the general ledger and enters any adjustments or reclassifications.
• Investigates discrepancies, interprets agreements and regulations, and provides recommendations based on sound accounting practices.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Education: Bachelors degree in Accounting, Finance or related field.
• Certification and Licensing: Successful completion of Certified Public Accountant, Certified Financial Research Administrator, or Certified Research Administrator status or equivalent designation preferred.
• Experience: Minimum 4 years progressive Grant Accounting experience. Analysis of large data sets. Any appropriate combination of relevant education and/or work experience may be considered.
• Knowledge, Skills and Attitudes: Ability to work independently with minimal supervision. Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
• Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas). Excellent mathematical and analytical skills. Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
• Ability to communication effectively in written and oral with a diverse group of individuals. Demonstrated experience using institutional systems. General knowledge of office procedures and operations. Skill in data entry with minimal errors. Ability to accurately prepare and maintain records, files, reports and correspondence. Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion.

DEPARTMENT SPECIFIC FUNCTIONS

The ORA Grants Analyst 3 oversees sponsored research accounts from award set-up through closeout while adhering to University, State and Federal policies. This position plays an important role in post-award compliance to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time.

Serves as a team lead and assists with or performs grant-related post-award functions, including award setup, budget distributions, expense monitoring, periodic invoicing, and financial reporting.

Performs grant closeout functions including reconciliations, financial status reports, final invoices, final reporting, and amount collected and refunds review. Liaises with the department and agency on resolution for all matters related to the grant closeout process. Performs analysis and support for projects.

Creates journal entries (JEs) to allocate residuals/overdrafts and/or overhead discrepancies to departmental accounts, as a result of reconciliations/closeouts.

Assesses needs and aids in the resolution of grant-related matters in conjunction with principal investigator or department administrator. Assists with the time and effort reporting system, ensuring it is complete and in compliance with applicable regulations.

Supports the sponsored programs core unit and department in education and training. Maintains regular communications with department and communicates with fiscal contacts at funding source for problem resolution and information gathering.

Demonstrated knowledge of Federal regulations related to Research Administration, including the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.

Assists in the completion of all aspects of the annual audit report on federal awards. Responsible for awards funded by federal and not-for profit sponsors based on assigned portfolios. Serves as backup to approve expense transactions to ensure accuracy and completes journal entries. Ensures high quality and efficient service to the research community and participates in innovative customer service initiatives.

In conjunction with supervisor, assesses needs and aids in the resolution of matters in conjunction with principal investigator or department administrator. Maintains knowledge of current federal issues relating to grants and single audits of state, local government and non-profit organizations; interprets OMB (Office of Management and Budget) Uniform Guidance for all sponsored awards.

ABOUT THE UNIVERSITY

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

EEO / DIVERSITY STATEMENTS

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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Job Status:Full time Employee Type:Staff