Sr. Federal Proposal Coordinator

Guidon; United States; On-site; USD 110,000 - 170,000; Full time

Job summary

Guidon Design is seeking a Sr. Federal Proposal Coordinator to lead complex federal proposals and support Guidon’s federal growth strategy. This role serves as the primary SF330 resource, coordinating planning, writing, and submission from kickoff to interview preparation.

Ideal candidates have 5–7+ years in A/E/C federal marketing, agency familiarity (VA/DoD), and experience with IDIQ/MATOC processes. Shipley/APMP preferred; Adobe InDesign and CRM proficiency are expected.

Qualifications

• Bachelor’s degree in a related field.
• 5-7+ years A/E/C federal marketing & proposal leadership (SF330 expert).
• Agency familiarity (e.g., VA, DoD) and IDIQ/MATOC experience.
• Demonstrated success leading complex, compliant proposals from kickoff through final submission.

Responsibilities

• Lead SF330, RFP, RFQ, IDIQ, and task-order proposal efforts from kickoff through submission.
• Guide proposal strategies, compliance matrices, schedules, outlines, author assignments, and review plans.
• Facilitate kickoff meetings and guide technical teams in developing clear win themes and client messaging.
• Write, edit, and organize technical content to create compliant proposals.
• Coordinate input from project managers, technical staff, teaming partners, and subconsultants.
• Lead reviews and ensure quality through final production and interviews.

Skills

SF330 expert

Proposal leadership

Federal marketing

DoD/VA familiarity

Education

Bachelor’s degree (related field)

Tools

Adobe InDesign

Microsoft 365

CRM proficiency

Job description

Company Overview:Guidon Design is a Service-Disabled Veteran-Owned Small Business. We are a leader in sustainable Architecture+Engineering. As multidisciplinary designers, we collaborate to develop creative, cost-effective, and sustainable solutions that help meet our clients’ goals. Our services include Architecture, Interior Design, Sustainability Consulting & Designing, Civil Engineering, Structural Engineering, Mechanical Engineering, Electrical Engineering, and Plumbing Design. Project types include healthcare, government, housing, federal and education facilities. We elevate our communities through the design and development of our projects. Our reputation for design excellence is created by our ability to solve complex challenges with clear solutions, while being responsive to how the space will impact people and their communities. We exist to improve lives and empower people!

Company Overview:Guidon Design is a Service-Disabled Veteran-Owned Small Business. We are a leader in sustainable Architecture+Engineering. As multidisciplinary designers, we collaborate to develop creative, cost-effective, and sustainable solutions that help meet our clients’ goals. Our services include Architecture, Interior Design, Sustainability Consulting & Designing, Civil Engineering, Structural Engineering, Mechanical Engineering, Electrical Engineering, and Plumbing Design. Project types include healthcare, government, housing, federal and education facilities. We elevate our communities through the design and development of our projects. Our reputation for design excellence is created by our ability to solve complex challenges with clear solutions, while being responsive to how the space will impact people and their communities. We exist to improve lives and empower people!Throughout your time with Guidon, you will be provided with the opportunity for hands-on experience in your area of study. In our dynamic, energetic, and fast-paced office environment, you will work right alongside our company leaders to gain valuable knowledge on complex, meaningful, and impactful projects.

Job Purpose:The Sr. Federal Proposal Coordinator leads the development of complex federal proposals while supporting Guidon’s broader federal growth strategy. This individual serves as the firm’s primary SF330 resource and manages pursuits from early planning through final submission and interview preparation. This is a highly engaged, hands-on role for someone who can think strategically, manage details, and complete the work required to move pursuits forward. The position supports federal marketing and business development efforts across the Department of Veterans Affairs, Department of Defense, and other targeted federal agencies. The ideal candidate is an experienced proposal professional who takes ownership, follows through on commitments, and works effectively across multiple concurrent priorities. This person will lead proposal efforts today while building the skills, relationships, and business perspective needed to grow into a broader federal marketing leadership role.

Qualifications:

• Bachelor’s degree (related field)
• 5-7+ years A/E/C federal marketing & proposal leadership (SF330 expert)
• Agency familiarity (e.g., VA, DoD) and IDIQ/MATOC experience
• Demonstrated success leading complex, compliant proposals from kickoff through final submission
• Working knowledge of the Federal Acquisition Regulation (FAR) and federal A/E procurement processes (Brooks Act/Qualifications-Based Selection).
• Shipley trained or experience with Shipley-like processes preferred.
• APMP Practitioner and/or CPSM preferred.
• Adobe InDesign; Microsoft 365; CRM proficiency

Federal Proposal Leadership:

• Lead complex SF330, RFP, RFQ, IDIQ, and task-order proposal efforts from kickoff through submission.
• Guide proposal strategies, compliance matrices, schedules, outlines, author assignments, and review plans.
• Facilitate kickoff meetings and guide technical teams in developing clear win themes, differentiators, and client-focused messaging.
• Write, edit, and organize technical content to create compliant and compelling proposals.
• Coordinate proposal input from project managers, technical staff, teaming partners, and subconsultants.
• Lead Pink Team and Red Team reviews, resolve comments, and maintain proposal quality through final production.
• Manage final document production, quality control, and submission.
• Assist with preparing shortlisted teams for interviews through story development, presentation planning, coaching, and rehearsals.
• Maintain SF330 standards, templates, and the Part II library to improve consistency and efficiency.

Responsibilities:

Federal Market Strategy & Positioning

• Support the development and execution of federal marketing plans aligned with Guidon’s business development priorities.
• Partner with firm leadership and technical teams to identify priority agencies, contract vehicles, clients, teaming relationships, and near-term pursuits.
• Contribute to positioning strategies for VA and DoD opportunities, including agency research, competitive intelligence, decision-maker insights, and pursuit-specific messaging.
• Monitor federal solicitations, forecasts, agency priorities, and contracting activity.
• Help translate market research into concise, actionable information for business development and pursuit teams.
• Help develop and maintain federal proof points, differentiators, project examples, and client-focused value propositions.
• Support teaming and joint venture positioning, including coordination with subconsultants and development of joint messaging.
• Contribute to task-order strategies and marketing activities for active federal contract vehicles.
• Participate in federal industry associations, conferences, and relationship-building activities as appropriate.

Execution + Marketing Operations

• Balance strategic planning with hands-on proposal development, document production, research, data maintenance, and follow-up.
• Coordinate multiple pursuits and assignments while maintaining accuracy, responsiveness, and attention to detail.
• Ensure federal pursuit, contract, and project information is accurately maintained in the firm’s CRM.
• Support CPARS administration, client debriefs, and the documentation of lessons learned.
• Turn debrief findings and pursuit outcomes into practical improvements for future proposals.
• Coordinate marketing materials that support federal business development and positioning efforts.
• Assist with conference planning, award submissions, interview materials, presentations, and other priority marketing initiatives.
• Take ownership of both high-profile assignments and essential supporting tasks needed to keep the federal program moving.
• Identify obstacles early, recommend solutions, and follow work through completion.

Process Improvement + Team Development

• Serve as a trusted internal resource for SF330 requirements, federal proposal practices, and A/E procurement processes.
• Document proposal workflows, standards, checklists, and lessons learned.
• Help train marketing and technical team members on SF330 best practices.
• Provide guidance to less-experienced proposal and marketing staff.
• Strengthen coordination among Marketing, Business Development, technical teams, and external teaming partners.
• Recommend practical improvements that increase proposal quality, compliance, consistency, and efficiency.
• Demonstrate leadership through accountability, listening, sound judgment, and a willingness to support the team.
• Build readiness for future responsibility in federal marketing strategy, pursuit oversight, and team leadership.

Standards, Data & Vendors

• Ensure CRM accuracy and roll up federal insights and pipeline views.
• Compile and analyze metrics (shortlist, win rate, interview conversion, CPARS trend, visibility/campaign signals) with monthly reporting.

Evaluation Metrics:Guidon has established four Core Behaviors that all Team Members are expected to uphold. These expectations are clearly defined and encompass the following areas:Wash the Dishes: Do the small stuff. This mantra has guided our behaviors since our inception when literal dishes were the responsibility of everyone in the office. Helping one another permeates all areas of our culture. Follow-Up on Commitments: Do what you say. Keeping our word is not only important externally, but internally as well. Commitments are made to ourselves, each other, and our clients. Whether it be in professional development goals, annual firm updates, or project kick-off meetings, following through is all about maintaining a culture of accountability. Solve Problems Proactively: Come with solutions. Identifying a problem is crucial but engaging the problem with potential solutions is even better. We tackle issues head on and take ownership - leading the charge toward a resolution. Lead Through Listening: Listen first, talk second. This is a guiding principle in how we interact with each other and our clients. It prioritizes empathy and assumes nothing.