Sr. Executive Assistant to President, HR & Global Mfg

DiaSorin S.p.A.; Austin (TX); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

DiaSorin S.p.A. is seeking a Sr. Executive Assistant to the President, HR & Global Mfg to serve as a trusted administrative partner across time zones and senior leadership.

The role requires proactive scheduling, travel coordination, and executive-level documentation with a strong emphasis on discretion. Responsibilities include calendar management, meeting coordination, and cross-functional support for the Global Molecular/LTG Division leaders, while maintaining confidentiality and

Qualifications

• At least 6 years of experience in administrative or executive support, including 4 years supporting senior leaders.
• 5+ years working independently in fast-paced environments.
• 2+ years in global or multinational companies coordinating with leadership in other countries.
• 2+ years coordinating executive meetings, complex travel, confidential materials, expense reporting, procurement, or vendor coordination.

Responsabilités

• Anticipates the needs of the Division President and SLT leaders across time zones and travel.
• Coordinates meetings, reserves rooms, and ensures deadlines are met.
• Manages calendars across multiple time zones and resolves scheduling conflicts.
• Prepares agendas, briefing materials, and follow-up communications for leadership meetings.
• Maintains confidentiality and represents executives professionally with stakeholders.
• Liaises with vendors for supplies, logistics, and services per policy.

Connaissances

Executive support

Calendar management

Travel coordination

MS Office suite

Professional writing

Verbal communication

Problem solving

Ambiguity management

Multilingual - Italian

Description du poste

Sr. Executive Assistant to President, HR & Global Mfg

Obsessed by Science. Entrepreneurial by Nature. United by Purpose.

Diasorin is a global leader in immunodiagnostic and molecular diagnostic solutions, advancing science to improve patient outcomes worldwide. For more than 50 years, we have combined scientific rigor with an entrepreneurial mindset, operating with a strong commitment to innovation, accountability, and results to deliver trusted diagnostic solutions.

As the Diagnostics Specialist, Diasorin continuously invests in research, technology, and people. Guided by our values of operational excellence, customer focus, and teamwork, we empower teams to think boldly, act decisively, and transform ideas into meaningful impact across one of the industry’s broadest specialty diagnostic portfolios.

When you join Diasorin, you are not just filling a role. You are helping build what comes next.

Why Join Diasorin

• Build What Matters
  Take ownership, challenge the status quo, and contribute directly to solutions that improve patient care worldwide.
• Innovate with Agility at a Global Scale
  Work in an entrepreneurial environment that enables speed, collaboration, and global impact.
• Grow in a People-Centered Culture
  Thrive in a culture that values accountability, inclusion, and continuous development.

Job Scope

This role serves as a trusted administrative partner and operational point of coordination for the Global Molecular/LTG Division President and assigned senior leaders. The Senior Executive Assistant is expected to anticipate needs, manage complex priorities across time zones, protect executive time, ensure timely follow-up on commitments, and represent the division with professionalism, discretion, and sound judgment. The role requires strong executive presence, proactive problem solving, confidentiality, and the ability to coordinate effectively with internal and external stakeholders, vendors, and executive offices globally.

This role will essentially:

• Provide high-level administrative support for the President, Global Molecular/LTG Division, and the following additional executives:
  • Senior Vice President, Molecular Manufacturing and Industrial Operations,
  • Vice President, North America Human Resources and Global Molecular/LTG Division, and
  • Senior Director, Molecular/LTG Division FP&A Controller.
• Routinely exercise sound judgment, and, where appropriate, independent judgment related to certain financial and scheduling matters.
• At times and where specifically authorized, this role will coordinate with vendors and service providers for approved administrative goods and services, within established company policies, purchasing processes, and delegated authority limits.
• Exercise discretion to effectively manage administrative components of budgets, invoices, expenses, procurement requests, and vendor coordination, while serving as a trusted gatekeeper to the Molecular/LTG Division SLT (Senior Leadership Team).
• Exercise discretion and independent judgment in matters related to executive scheduling, calendar prioritization, communications triage, meeting preparation and follow-up on key commitments.

Duties and Responsibilities

• Anticipates the needs of the Division President and other assigned division SLT leaders regarding tasks, scheduling, travel arrangements, domestic and international flights, accommodations, and other itinerary details.
• Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, and ensures meetings, presentation deadlines, and other duties for the Division President and assigned executives are completed seamlessly.
• Manages complex calendars across multiple time zones, proactively resolves scheduling conflicts, identifies priority tradeoffs, and escalates urgent matters appropriately.
• Uses independent business and administrative judgment in key areas to support the Division President and assigned executives.
• Performs general administrative duties, including facilitating communication, planning events (e.g., business meetings and global town halls), distributing information, drafting agendas, and executing executive-level documents.
• Prepares agendas, briefing materials, meeting notes, action-item trackers, and follow-up communications for division leadership meetings, town halls, offsites, executive visits, and cross-functional leadership sessions.
• Uses independent judgment to prepare reports and correspondence for the Division President and assigned executives.
• Exhibits a professional demeanor and appropriately represents the executive department.
• Files, maintains, and effectively manages corporate documents as corporate custodian, as applicable.
• Coordinates travel and maintains calendars for the Division President and assigned executives.
• Interacts professionally with executives, the Corporate Executive Leadership Team, and staff.
• Coordinates with vendors and service providers for supplies, meeting logistics, event support, catering, travel-related needs, and other approved administrative goods and/or services for the Division SLT, in accordance with company policies and delegated authority limits.
• Collects and prepares information for use in discussions or meetings with executive staff and external stakeholders.
• May prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
• Maintains confidentiality and discretion when handling sensitive information.
• Handles special projects to support the division SLT.
• Other duties as assigned.

Education, Experience and Qualifications

• At least 6 years of prior experience in administrative or executive support, including 4 years supporting corporate executives or senior leadership; experience supporting a president, division head, C-suite leader, or equivalent senior executive preferred. Required
• 5+ years Experience working independently in a fast-paced environment with rapidly changing priorities. Required
• 2+ years Experience working in a global or multinational company and coordinating with other leadership or executive assistants in other countries.Preferred
• 2+ years Experience coordinating executive meetings, leadership offsites, town halls, complex domestic/international travel, confidential materials, expense reporting, procurement requests, or vendor coordination. Preferred

Training and Skills

• Business professional writing and verbal communication skills High
• The ability to prioritize multiple projects and work under a tight schedule High
• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and ExcelHigh
• Ability and interest in using basic/core AI applications, such as Copilot.Moderate
• Executive presence, sound judgment, discretion, and ability to represent senior leadersprofessionally with internal and external stakeholders High
• Proactive problem solving, anticipatory support, strong follow-through, and ability to manageambiguity and changing priorities High
• Strong preference for multilingual skills, specifically Italian Moderate

Working Enviornment

Must work onsite at the Luminex/DiaSorin office

Flexibility in work schedule

Ability to manage the pressure of meeting tight deadlines

Frequent work in a high-stress environment with direct contact with others

Travel Requirments

• 5% Minimum business travel may be required to accompany Division President and/or SLT leaders to division meetings at other U.S. sites

What we offer

Diasorin offers a competitive rewards package focused on your overall well-being. We are proud to offer a comprehensive plan of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks. Benefits may vary by role, country, region, union status, and other employment status factors. You may also be eligible to participate in an annual incentive program. An incentive award, if any, depends on various factors, including, individual and organizational performance.

Diasorin is committed to building a workplace where people feel empowered to contribute ideas, take ownership, and grow their careers. We believe diverse perspectives strengthen innovation and help us deliver meaningful impact for patients and customers worldwide.

Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

This posting and recruitment process are subject to applicable local laws and regulations in the country where the position is located. Additional employment disclosures, candidate rights, and employment conditions may apply based on local jurisdiction.

Individuals hired will be required to verify identity and eligibility to work and may be subject to a background check and drug screening where permitted by law. Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities during the application process. If assistance is required, please contact [e-mail] .

Recruitment Fraud Notice

Diasorin never requests payment, financial information, or personal banking details from candidates at any stage of the recruitment process. Official communications from Diasorin recruiters will only come from a verified @diasorin.com email address. If you have questions about the legitimacy of a recruitment communication, please contact [e-mail] for verification.

Unauthorized third-party recruiting agencies may not submit candidates for this position without prior written authorization from the Diasorin Human Resources Department.