Sr Executive Assistant Manager

Mars Incorporated; Chicago (IL); On-site; USD 119,000 - 164,000; Full time

Job summary

Mars Snacking in Chicago is seeking a Sr. Executive Assistant Manager to lead a team of Executive Assistants and directly support a senior executive. This role blends hands-on execution with people leadership, navigating complex organizational dynamics with discretion.

The ideal candidate has 5+ years in global executive support, strong organizational and communication skills, and proven ability to manage stakeholders and confidential information in a fast-paced, high-visibility environment.

Qualifications

• 5+ years in a global executive support, business operations, or project management role.
• Experience mentoring Executive Assistants or administrative teams.
• Excellent organization and analytical skills with ability to lead a team.

Responsibilities

• Heavy and complex calendar management with independent decision making based on priorities, strategizing.
• Plan and organize extensive international and domestic travel arrangements.
• Lead, coach, and develop a team of Executive Assistants supporting senior leaders.
• Plan and organize key internal and external meetings and events (domestic and international).
• Process expense reports, purchase orders, wire transfers, etc.

Skills

Executive support

People leadership

Organization

Communication

Stakeholder mgmt

Confidentiality

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

Title: Sr. Executive Assistant Manager

Location: Chicago, IL

Workstyle: Onsite

Mars Snacking does not sponsor visas for this role. This position is not eligible for relocation benefits

TheSenior Executive Assistant Manageris a proactive and efficientthoughtpartnerwho will both lead a team of Executive Assistants and directly support a senior executive.This role blends hands‑on execution with people leadership,navigatingcomplex organizational dynamics with discretion andindependent judgement.The ideal candidatethrives in a fast-paced environment andis excellent at managing complexity and ambiguity on a global scale.This is a highly visible role within the organization,interacting withtopexecutives and assistants globally.TheSenior Executive Assistant Managerwill handle significant matters directly related to general business operations without specific instruction or prescribed procedures.

What are we looking for?

• 5+ years in aglobalexecutive support, business operations, or project management role.
• Prior experience managing or mentoring Executive Assistants or administrative teams
• Associate's degree in related fieldsorBachelor'sdegree preferred
• Excellent organization and analytical skills, comfortable managing conflict and leadinga team
• Excellent communication skills with the ability to interact confidently at senior levelsProven ability to manageinternal andexternal stakeholders, partnerships, and high-profile relationships.
• Professionalism and Confidentiality-navigating the balance between transparency and discretion
• Ability to workindependently,exercising discretion and independent judgment, as well asbeingpart ofateam,makingsound decisions under pressurein both situations.
• High attention to detail and problem-solving skills.
• Proficiency in MicrosoftOffice suiteof programs

What will be your key responsibilities?

Global Executive Support

• Heavyand complexcalendar management with independent decisionmakingbased on priorities, whichrequiresforward-thinking & strategizing.
• Act as a strategic partner, proactively solving business challenges and optimizingExecutive'sproductivity
• Manage high-levelexternalmeetings, speaking engagements, and conferences, ensuring theExecutive is fully prepared with briefs and insights.
• Plan and organize extensive international and domestic travel arrangements.
• Complete paperwork, business invitation letters, and applications to obtain Visas forthe Executive.Expert knowledge and advice for visaprocess.
• Planand organizekeyinternal and external meetingsandevents(both domestic and international)whileeffectively managing timeand budgetconstraints
• Anticipate executive needs and business challenges before they arise-prioritizing, filtering, and resolving issues with minimal escalation required.
• Proactively suggests process improvements, provides solutions, leads projects and owns outcomes
• Process expense reports, purchase orders, wire transfers etc.
• Perform other tasks and duties as assigned.

EATeam Leadership

• Lead, coach, and develop a team of Executive Assistants supporting senior leaders
• Establish and drive consistency in ways of working, tools, and service standards across the EAteam
• Provide ongoing feedback, performance management, and career development support
• Build a strong, collaborative EA community that operates as a strategic partner to the business
• Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 119,040.00 - USD 163,680.00