Sr. Executive Assistant for Product, Engineering, and Marketing

Aerospike; Mountain View (CA); Hybrid; USD 140,000 - 165,000; Full time

Job summary

Aerospike, based in Mountain View, seeks a Senior Executive Assistant to partner with the R&D and Marketing C-suite leaders. You will manage complex calendars, align priorities, and ensure high-level decisions translate into coordinated action.

In this role you will support three executive offices, plan leadership events, and coordinate domestic and international travel, while maintaining discretion and effective communication across Product, Engineering, and Marketing teams.

Qualifications

• 5+ years supporting C-suite executives in a high-growth tech environment.
• Proficiency with Google Workspace, Slack, Zoom; comfortable with Jira/Confluence/Asana.
• Strong prioritization, judgment and independent decision-making.
• Excellent written and verbal communication with executives.
• Discretion handling sensitive roadmaps and customer escalations.
• Bachelor’s degree or equivalent practical experience.

Responsibilities

• Direct C-suite operational support to optimize executives' time and focus.
• Manage cross-functional calendars and resolve conflicts.
• Prepare briefings, track decisions, and drive follow-through across Product, Engineering, and Marketing.
• Plan leadership offsites and major events.
• Coordinate domestic and international travel for executives.
• Serve as a strategic conduit between executive offices and teams.

Skills

C-suite support

Calendar management

Cross-functional collaboration

Communication

Discretion

Education

Bachelor’s degree

Tools

Google Workspace

Slack

Zoom

Jira

Confluence

Asana

Job description

Location: Hybrid (Mountain View, CA office, 3 days/week)

Position Type: Full-Time

Position Overview

We are seeking an exceptional Senior Executive Assistant to serve as a key operational partner and force multiplier to our R&D and Marketing C-suite leaders.

In this high-visibility role, you will manage executive operations across these three critical functions - acting as the central connective tissue that keeps our product roadmap, customer retention, and technical delivery aligned. You bring high emotional intelligence, flawless execution, and sharp business intuition to seamlessly manage complex executive calendars, balance competing departmental priorities, and ensure high-level decisions turn into coordinated action.

Key Responsibilities

• Direct C-suite Operational Support: Partner directly with executive leaders to optimize their time, filter competing requests, and maintain focus on top company initiatives.
• Cross-Departmental Calendar Alignment: Masterfully manage complex, overlapping calendars across all three executive offices. Proactively resolve schedule conflicts, protect deep-work time for technical strategy, and prioritize critical cross-functional alignment meetings.
• Executive Cadence & Action Tracking: Spearhead the operational rhythm for these leaders - including product roadmap reviews, engineering architecture syncs, critical customer escalation calls, and quarterly business reviews (QBRs). Prepare briefing materials, capture strategic decisions, and drive follow-through across all three organizations.
• Leadership Offsites & Major Events: Own end-to-end planning and logistics for functional leadership offsites, department events, etc.
• Travel & Logistics Management: Coordinate seamless domestic and international travel itineraries for executives, including customer visits, engineering site syncs, and industry conferences, providing real-time support for last-minute itinerary adjustments.
• Strategic Connective Tissue: Serve as the trusted bridge between the executive offices, department staff, and external stakeholders. Build strong, trust-based relationships to keep communication flowing smoothly across Product Management, Engineering, and Marketing teams.

Qualifications & Core Competencies

• Proven Track Record: 5+ years of experience supporting C-suite executives, ideally in a high-growth enterprise software, database, or infrastructure company. Multi-executive support experience is strongly preferred.
• Technical & Product Operations Fluency: Expert proficiency in modern productivity tools (Google Workspace, Slack, Zoom) and comfort operating alongside product/engineering workflows (Jira, Confluence, Asana).
• High-Level Prioritization & Judgment: Ability to balance competing demands from three distinct executive offices, rapidly assess urgency, and make smart, context-driven decisions independently.
• Polished Communication: Superior written and verbal communication skills with a refined posture—equally comfortable engaging with enterprise client executives, principal engineers, and board members.
• Impeccable Discretion: Uncompromising integrity when handling sensitive product roadmaps, customer escalations, and executive decisions.
• Education: Bachelor’s degree preferred, or equivalent practical experience.

Salary Range: $140,000 - $165,000

(Actual compensation will be based on experience, location, and other relevant factors.)

Aerospike is an Equal Opportunity Employer. We are committed to an environment free from discrimination based on race, religion, gender identity, sexual orientation, age, disability, or veteran status.

To keep our recruitment pipeline as high-performance as our database, Aerospike uses AI-driven tools to streamline resume reviews, scheduling, and communication. While we love smart tech, we value human connection even more. AI helps us optimize the process, but real people make 100% of the actual hiring decisions.

Aerospike is the real-time database for mission-critical use cases and workloads, including machine learning, generative, and agentic AI. Aerospike powers millions of transactions per second with millisecond latency, at a fraction of the total cost of ownership compared to other databases.

Global leaders, including Adobe, Airtel, Barclays, Criteo, DBS Bank, Experian, Grab, HDFC Bank, PayPal, Sony Interactive Entertainment, The Trade Desk, and Wayfair, rely on Aerospike for customer 360, fraud detection, real-time bidding, profile stores, recommendation engines, and other use cases.

At Aerospike, we dream big and deliver even bigger. Our mission is unleash the power of the world’s real-time data with a database built for infinite scale, speed, and sustainability.

If you're ready to shape the future of data, join us.