Sr Executive Assistant (Disney Advertising Sales)

Disneyland Hong Kong; Burbank, New York, Santa Monica (CA, NY, CA); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading company in the media and entertainment sector is seeking a Senior Executive Assistant to support the Executive Vice President of Advertising Sales. This role involves managing complex schedules, coordinating meetings, and providing high-level operational support. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and demonstrate discretion with sensitive information. Candidates based in New York or Los Angeles will be considered.

Qualifications

• 5+ years supporting senior (VP+) or C-Suite executives.
• Advanced written and verbal communication skills.
• Highly organized and detail-oriented.

Responsibilities

• Manage complex travel itineraries and schedules.
• Prepare reports, agendas, and presentations.
• Support events and logistics for leadership activities.

Skills

Communication

Organization

Problem Solving

Attention to Detail

Discretion

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

Concur

SAP

Confluence

Job description

Sr Executive Assistant (Disney Advertising Sales)

The Senior Executive Assistant will support the Executive Vice President of Addressable Revenue, Pricing, Planning & Operations within Disney Advertising. This high-visibility role provides both day-to-day administrative support and broader sales and operations coordination across a dynamic, fast-paced organization. You’ll play a key role in organizing cross-functional efforts, managing travel and calendars, supporting high-level internal and external events, and maintaining alignment across key leadership stakeholders—including close partnership with Disney’s President of Advertising.

This role sits within a collaborative, high-performing executive support network and serves as a key liaison across marketing, sales communications, ticketing, and purchasing functions. Candidates based in New York or Los Angeles will be considered, with New York-based candidates well-positioned to provide real-time support given the executive’s frequent travel.

Job Summary:

The Sr. Executive Assistant will act as a trusted partner to senior leadership, managing complex schedules, organizing key meetings and events, and providing high-level operational and project support. The ideal candidate will anticipate needs, maintain confidentiality, and serve as a central hub of coordination, communication, and execution across the organization. This role is perfect for someone who thrives in a fast-moving environment, has exceptional attention to detail, and brings a proactive, solutions-oriented mindset.

Responsibilities:

• Provide high-volume administrative support to the EVP. Manage complex, multi-city travel itineraries, including real-time updates based on changes and disruptions.
• Coordinate calendars, schedule meetings, book conference rooms, and support video conference logistics.
• Prepare reports, meeting agendas, and presentations; support special projects and strategic initiatives.
• Serve as a communication bridge across executives, teams, and departments.
• Handle confidential information with the utmost discretion.
• Support events and logistics for leadership offsites, internal team-building activities, premieres, and client-facing gatherings.
• Act as a casual buyer for the department—manage purchase orders, vendor contracts, and invoice processing.
• Process expenses, ticket allocations, and merchandise or promo orders.
• Onboard new team members, acting as a go-to resource for both logistics and culture.
• Mentor and train other executive assistants and contribute to the overall effectiveness of the support function.

Basic Qualifications:

• 5+ years supporting senior (VP+) or C-Suite executives.
• Advanced written and verbal communication skills; high level of polish and professionalism.
• Highly organized and detail-oriented; strong time management and follow-through.
• Demonstrated discretion with sensitive and confidential information.
• Expert in Microsoft Office Suite, Concur, SAP, Confluence, and related tools.
• Strong problem-solving skills, ability to manage ambiguity, and remain calm under pressure.
• Emotionally intelligent with the ability to build relationships and influence across levels.
• Strong initiative and commitment to going the extra mile.
• Must be flexible to work overtime with limited notice and maintain clear, proactive communication with team members and stakeholders when availability changes.

Preferred Qualifications:

• Experience working in a matrixed organization and/or media/advertising industry.
• Familiarity with media agency structures, client servicing, and industry event coordination (Upfronts, Cannes, etc.).
• Working knowledge of digital and streaming advertising trends and tools.
• Proactive interest in department operations and program-building.

Education:

• Bachelor’s degree or equivalent work experience.