Sr. Executive Assistant

Origence; United States; On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Flexible working environment

Comprehensive benefits

401k with company match up to 8%

Tuition reimbursement and education

Job summary

Origence is seeking a Senior Executive Assistant to support the President & CEO and senior executives in Irvine, CA. You will manage calendars, coordinate travel, draft executive communications, and assist with strategic projects in a fast-paced fintech environment.

The role emphasizes discretion, judgment, and independent operation with strong collaboration across teams. A high level of professionalism and attention to detail is required.

Qualifications

• 5–8 years of executive administrative experience.
• Experience supporting President/CEO or comparable executive leader.
• Experience coordinating travel, meetings, and confidential communications.
• Experience supporting multiple senior executives and managing competing priorities.

Responsibilities

• Manage complex calendars for the President & CEO and senior leaders.
• Coordinate domestic and business travel arrangements and expense reports.
• Prepare and edit executive correspondence, presentations, and reports.
• Plan and support meetings and events, including logistics and notes.

Skills

Executive judgment

Organizational skills

Discretion

Communication

Meeting minutes

Multitasking

Problem solving

Education

Bachelor's degree

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About Origence

With 30 years at the forefront of fintech innovation Origence specializes in SaaS lending solutions that lead the industry Our core mission is customer centric focusing on empowering credit unions across the United States with the tools to offer accessible competitive lending services Were deeply committed to enhancing the financial ecosystem for a broad network of credit unions members and auto dealers Origence Mindset We invest in our greatest asset our people and foster a culture of innovation and ownership through freedom and responsibility We celebrate fiscal accountability operational rigor and efficiency to create a sustainably healthy and robust business for the long term Origence is seeking an experienced highly organized and proactive Senior Executive Assistant to provide executive level administrative and operational support to our President & CEO and other senior executives Reporting to the Senior Director of Administrative Services and Board Relations this role serves as a trusted partner responsible for managing priorities coordinating executive activities and ensuring the smooth operation of the executive office The ideal candidate is a polished professional who anticipates needs before they arise exercises exceptional judgment handles confidential information with discretion and thrives in a fast paced environment where priorities can shift quickly

How You’ll Contribute

• Executive Calendar Travel & Expense Management

  Manage complex calendars for the President & CEO and senior executive leaders including scheduling meetings coordinating travel and resolving conflicts Coordinate domestic and business travel arrangements ensuring seamless execution of itineraries and logistics Prepare submit and reconcile expense reports including executive expenses requiring Board Chair review and approval Anticipate scheduling needs and proactively identify efficiencies and opportunities to maximize executive effectiveness

• Executive Communications Reporting & Projects

  Prepare review edit and proofread correspondence presentations reports spreadsheets charts and executive documents Draft and send communications on behalf of executive leadership as appropriate Conduct research gather information and analyze data to support executive decision making Assist with special projects and strategic initiatives as assigned Ensure all deliverables are completed accurately professionally and within established timelines

• Corporate & Administrative Support

  Partner closely with executive leadership and internal teams to coordinate administrative activities and follow through on key action items Design distribute and track meeting and event invitations Manage executive season ticket programs and related logistics Review contracts and supporting documentation prior to executive signature Enter purchase requests and manage departmental supply needs Coordinate document preparation scanning copying and distribution activities Maintain a high level of professionalism responsiveness accuracy and attention to detail

• Meeting & Event Coordination

  Coordinate internal and external meetings ensuring all logistics are completed successfully Maintain recurring executive meeting schedules and proactively address calendar conflicts Prepare meeting agendas collect supporting materials and document meeting notes when required Support executive off sites events and business meetings Travel occasionally to support meetings and executive initiatives

What Makes You a Fit

You are a highly trusted administrative professional who brings strong business judgment exceptional organization and the ability to operate independently You thrive in environments that require discretion professionalism and the ability to manage multiple priorities while maintaining a positive and service oriented approach

Education

• High School Diploma required
• Bachelors degree or equivalent combination of education and relevant experience preferred

Experience

• 5 to 8 years of executive administrative experience
• Minimum of 2 years supporting a President CEO or comparable executive leader in a corporate environment
• Experience supporting multiple senior executives and managing competing priorities
• Demonstrated experience coordinating executive travel meetings and confidential communications

Strengths for Success

• Excellent verbal written proofreading analytical and interpersonal skills
• Strong organizational and time management abilities
• Exceptional attention to detail and commitment to accuracy
• Ability to manage multiple priorities and projects simultaneously
• Strong critical thinking and problem solving skills
• Self directed mindset with the ability to work independently and take initiative
• Sound judgment in determining issues requiring executive involvement versus independent resolution
• Advanced proficiency with Microsoft Outlook Word Excel and PowerPoint
• Comfortable learning and adopting new technologies and collaboration tools
• Experience using virtual meeting platforms and productivity technology
• Ability to take accurate meeting minutes and maintain detailed records
• Proven ability to maintain strict confidentiality and discretion

Why Join Origence

• Flexible Working Environment Work in an environment that supports flexibility accountability and collaboration
• Comprehensive Benefits Competitive paid time off programs 401k with company match up to 8 Tuition reimbursement and education benefits Comprehensive health and wellness benefit options Continuous learning and professional development opportunities
• A Culture You’ll Love At Origence we celebrate connection inclusion and growth through employee driven programs holiday celebrations monthly town halls quarterly company meetings and team traditions including Star Wars Day and Bring Your Kid to Work Day Recognizing Your Impact

Salary & Location

The starting hourly range for this full time position in Irvine California is 3846 4808 per hour This base pay takes into consideration internal equity geographic location job related knowledge skills and experience among other factors Origence maintains a highly competitive compensation program Under company guidelines this position is eligible for an annual bonus program designed to reward achievement of business and individual goals Bonus awards are discretionary and determined in accordance with company policies

Equal Opportunity Employer

Origence is an Equal Opportunity Employer All recruitment hiring training compensation benefits discipline and other terms and conditions of employment are based on individual qualifications and business needs regardless of race religion color sex gender identity sexual orientation national origin ancestry military service marital status pregnancy age protected medical condition genetic information disability or any other characteristic protected by applicable federal state or local law