Sr. Executive Assistant

Grant Cardone Enterprises; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Growth opportunities

Paid time off (PTO)

Event access

Job summary

Cardone Training Technologies, Inc. in Miami, FL seeks an Executive Assistant to the CEO who acts as strategic partner, handling calendar, travel, events, and personal operations with discretion.

You will coordinate private aviation, manage communications, support social media and brand initiatives, and ensure confidentiality while keeping the CEO ahead in a fast-paced, 10X environment. This on-site role requires resilience, adaptability, and unwavering focus on execution to enable the CEO to

Qualifications

• 5+ years as an executive assistant supporting a Founder/CEO in a fast-paced setting.
• Open, flexible availability including evenings, weekends, and travel.
• Experience coordinating private aviation and premium travel logistics.
• Strong knowledge of social media platforms and content coordination.
• Outstanding written and verbal communication with executive voice.
• Business acumen to understand priorities, branding, and decision-making.
• Proficiency with calendar and project tools (Google Workspace, MS Office).
• High emotional intelligence and ability to collaborate across functions.
• Impeccable professional presentation, in-person and on camera when required.
• Valid driver's license and reliable personal vehicle.
• Aligned with 10X brand philosophy: growth mindset, action, results.

Responsibilities

• Own and manage a complex executive calendar with proactive prioritization.
• Gatekeeper for meetings, approving or redirecting requests by executive priorities.
• Maintain daily briefings on priorities and commitments for CEO readiness.
• Coordinate domestic and international travel, including private aviation and ground transport.
• Maintain relationships with aviation vendors to deliver premium service.
• Provide on-site support for 20+ live events annually.
• Manage personal operations and expense reporting with discretion.
• Support content capture and scheduling for brand campaigns.
• Draft executive correspondence and maintain confidentiality.
• Prepare meeting agendas, briefs, and presentations.
• Oversee cross-functional projects from start to finish.
• Maintain organized digital files and continuously improve processes.

Skills

Executive support

Calendar management

Travel logistics

Live event support

Social media coordination

Communication

Confidentiality

Brand alignment

Calendar tools

Problem solving

Tools

Google Workspace

Microsoft Office

Job description

Aventura, FL / On-Site / On Call Nature / Full-Time

Executive Assistant to C-Suite

Aventura, FL / On-Site / On Call Nature / Full-Time

About the Role

This is not a typical Executive Assistant role. You will serve as the trusted partner and operational backbone of our CEO. This role goes far beyond traditional administrative support.Itrequires someone who thinks strategically, communicates with precision, and operates with a high degree of professionalism, discretion, and a genuine 10X mindset.

You will be the connective tissue between the CEO and the broader organization - managing their schedule, travel, communications, live event logistics, and personal operations - ensuring nothing falls through the cracks and that they are always positioned to lead, perform, and close at the highest level.

If you see executive support as a strategic function, not just a job - and you take pride in being the person who makes everything run - this role was built for you.

This Role Is Not For You If...

• You need rigid9-5boundaries. Evenings, weekends, and short-notice travel are real expectations - not occasional exceptions.
• You wait to be told what to do. Our CEO needs a partner who operates three steps ahead, takes ownership without being asked, and arrives with solutions.
• High-intensity environments stress you out. This office moves fast. You need to thrive in that - not just tolerate it.

Key Responsibilities

Executive& Calendar Management

• Own and manage a complex, high-volume executive calendar with zero margin for error - proactively resolving conflicts and prioritizing based on business
• erve as a decisive gatekeeper for all meeting requests - approving, declining, or redirecting based on executive priorities, not just availability
• Maintain a running brief on daily priorities, pending decisions, and upcoming commitments to ensure the CEO walks into every room ready

Travel&Private Aviation

• Manage all domestic and international travel logistics end-to-end, including private aircraft scheduling, ground transportation, hotel accommodations, contingency planning, and detailed itineraries
• Maintain relationships with aviation vendors, FBOs, and hospitality providers to deliver seamless, premium-level service
• Ensure complete, up-to-the-minute travel packages with accurate expense reporting upon return

Live Event Support

• Provide on-site executive support for a minimum of 20 live events per year, including weekend events
• Coordinate event-day logistics for executive appearances, speaking engagements, meet-and-greets, and VIP interactions
• Serve as the primary point of contact backstage and on-site, managing schedule adherence and real-time problem resolution

Personal Operations&Expense Management

• Handle personal scheduling, supply ordering, errands, and ad hoc personal requests with the same professionalism applied to business tasks
• Ensure all personal and professional expense reporting is completed accurately and on time

Social Media & Brand Collaboration

• Support content capture, coordination, and scheduling in alignment with brand campaigns and the marketing team
• Assist in managing executive social media activity including draft reviews, posting schedules, and coordination with the digital team
• Monitor brand-relevant activity and surface key opportunities or issues requiring executive attention

Communication & Correspondence

• Screen, prioritize, and draft executive correspondence with a professional, on-brand voice
• Serve as a communication bridge between the CEO and internal departments, external partners, clients, and media - ensuring the right people have the right information at the right time
• Maintain strict confidentiality across all executive communications, business matters, and personal information

Meeting & Project Support

• Prepare agendas, briefing documents, and presentations that set the CEO up for success in every meeting and engagement
• Take clear, structured notes during executive meetings; own action item tracking and follow-through across stakeholders
• Coordinate cross-functional projects and special initiatives as assigned, with full ownership from start to finish

Systems & Operations

• Maintain organized, up-to-date digital files, databases, and project records - nothing slips, nothing is sloppy
• Write, document, and continuously improve processes within your scope of responsibility
• Identify inefficiencies and implement solutions that create consistency and scale across the Executive Office

Requirements

• Minimum5yearsof executive assistant experience supporting a Founder, CEO, or C-suite executive in a fast-paced, high-output environment
• Open and flexible availability,including weekends, evenings, holidays, and travel - this role does not operate on a standard schedule
• Proven experience coordinating private aviation and premium travel logistics
• Strong working knowledge of social media platforms (lnstagram, X, YouTube, Linkedln, Facebook) and content coordination
• Outstanding written and verbal communication skillswith the ability to represent the executive's voice with precision
• Demonstrated business acumen- understands organizational priorities, brand positioning, and executive-level decision-making
• Proficiency in calendar and project management tools(Google Workspace, Microsoft Office, scheduling platforms)
• High emotional intelligence with the ability to collaborate across functions and manage up, down, and laterally
• Impeccable professional presentation and demeanor at all times - in-person, written, and on camera when required
• Must possess a valid driver's license and reliable personal vehicle
• Genuine alignment with the 10X brand philosophy- a growth mindset, bias for action, and relentless commitment to results

Competency Description

• Executive Judgment: Independently determines what deserves the CEO’s attention and what doesn't - confident decisions without constant direction
• Execution Under Pressure: Delivers results with speed and accuracy in high-stakes, dynamic Pressure environments; zero dropped balls
• Discretion & Confidentiality: Handles sensitive personal and professional information with complete Confidentiality integrity and maturity
• Proactive Problem Solving: Anticipates needs before they're voiced; surfaces problems early and arrives Solving with solutions
• Professional Presence: Represents the brand and Executive Office with poise, maturity, and credibility at every level
• Strategic Agility: Connects day-to-day tasks to broader organizational goals; understands the "why" behind every request
• Collaborative Fluency: Works seamlessly across teams, vendors, and external stakeholders; builds trust-based relationships
• Brand & Business Fluency: Understands and amplifies the 10X brand in all activities and interactions

Compensation & Benefits

Salary Range: $90,000- $120,000 annually

• Your Health:Medical, dental, and vision coverage for you and your dependents
• Your Future:401(k) with company match and access to financial growth opportunities
• Your Growth:Access to world-class 10X educational resources, mentorship, and company-supported certifications
• Your Life:PTO that grows with tenure, event pay for weekend events worked, employee discounts, pet insurance, and Employee Assistance Program
• Your Edge:Front-row access to world-class live events, high-level business networks, and the 10X brand ecosystem

Work Environment &Physical Requirements

• Fully on-site, Miami, FL based
• Significant domestic and occasional international travel required
• Must be able to work extended hours, weekends, and non-traditional schedules
• Must be physically present at live events; some events require extended standing or on-site mobility
• Prolonged periods at a desk and working on a computer when not traveling or on-site

Cardone Training Technologies, Inc. is an equal opportunity employer committed to a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, gender identity, sexual orientation, disability, or protected veteran status.