Sr. Executive Assistant

Vianttechnology; Irvine (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

fully paid health insurance

paid parental leave

unlimited PTO

Job summary

Viant Technology in Irvine, CA is seeking a highly organized Sr. Executive Assistant to support the CFO, EVP of Finance & Accounting, and Chief Legal Officer.

The role requires discretion, strategic calendar management, travel coordination, and executive briefing materials. You will partner across Finance, Legal, Investor Relations, and Corporate Development to align calendars, earnings cycles, board activities, and governance calendars.

Qualifications

• 8+ years of executive assistant experience supporting senior executives in public companies or high-growth tech environments.
• Experience supporting Finance and Legal executives, including familiarity with Board governance and public company operations.
• Experience coordinating quarterly earnings processes, SEC filing calendars and Investor Relations activities.
• Demonstrated ability to handle highly confidential information with discretion and professionalism.
• Exceptional organizational, project management, and communication skills with attention to detail.
• Advanced proficiency in Microsoft Office, Google Workspace, calendar management, expense reporting systems, and virtual meeting platforms.
• Bachelor’s degree or equivalent combination of education and executive support experience.

Responsibilities

• Provide comprehensive executive support to the CFO, EVP of Finance & Accounting, and Chief Legal Officer, including complex calendar management, travel coordination, meeting planning, expense reporting and coordination with their teams.
• Coordinate Board of Directors and committee meetings by managing schedules, materials, agendas, logistics, and follow-up activities.
• Support quarterly earnings cycles by coordinating key meetings, deadlines, executive schedules, and cross-functional communications.
• Assist with SEC filing calendars and other recurring public company governance activities, ensuring executives remain aligned on critical milestones.
• Serve as a strategic partner to the Sr. Executive Assistant to the CEO and COO, ensuring effective communication and alignment across executive leadership.
• Partner with Investor Relations, Finance, Legal, Corporate Development and Executive Leadership to coordinate meetings, presentations, and strategic initiatives.
• Prepare and organize executive correspondence, presentations, reports, meeting materials, and executive briefing documents while maintaining accuracy and confidentiality.
• Serve as a trusted point of contact for internal and external stakeholders, exercising sound judgment and professional executive presence.
• Anticipate executive needs, identify scheduling conflicts, prioritize competing demands, and drive seamless day-to-day execution.

Skills

Executive support

Calendar management

Travel coordination

Board governance

SEC filing calendars

Confidentiality

Stakeholder communication

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Virtual meeting platforms

Job description

WHAT YOU’LL DO

We’re looking for a highly organized, proactive, and trusted Sr.Executive Assistant to support Viant’s Chief Financial Officer (CFO), EVP of Finance & Accounting, and Chief Legal Officer (CLO). This role is ideal for an experienced executive assistant who thrives in a fast-paced public company environment and excels at managing complex priorities with professionalism, discretion, and exceptional attention to detail. The successful candidate will anticipate the executives’ needs, proactively manage scheduling changes and conflicts, and stay ahead of key follow-ups, deadlines, and deliverables.

As a strategic partner to Finance and Legal leadership, you’ll play a critical role in keeping executives organized, prepared, and focused. You’ll coordinate executive calendars, Board and committee activities, earnings cycle logistics, and cross-functional initiatives while serving as a trusted liaison across the organization and with external stakeholders.

THE DAY-TO-DAY

• Provide comprehensive executive support to the CFO, EVP of Finance & Accounting, and Chief Legal Officer, including complex calendar management, travel coordination, meeting planning, expense reporting and coordination with their teams.
• Coordinate Board of Directors and committee meetings by managing schedules, materials, agendas, logistics, and follow-up activities.
• Support quarterly earnings cycles by coordinating key meetings, deadlines, executive schedules, and cross-functional communications.
• Assist with SEC filing calendars and other recurring public company governance activities, ensuring executives remain aligned on critical milestones.
• Serve as a strategic partner to the Sr. Executive Assistant to the CEO and COO, ensuring effective communication and alignment across executive leadership.
• Partner closely with Investor Relations, Finance, Legal, Corporate Development and Executive Leadership to coordinate meetings, presentations, and strategic initiatives.
• Prepare and organize executive correspondence, presentations, reports, meeting materials, and executive briefing documents while maintaining exceptional accuracy and confidentiality.
• Serve as a trusted point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and exceptional executive presence in all interactions.
• Anticipate executive needs, proactively identify scheduling conflicts, prioritize competing demands, and drive seamless execution of day-to-day executive support.

GREAT TO HAVE

• 8+ years of executive assistant experience supporting senior executives, including C-suite leaders in a public company or high-growth technology environment.
• Experience supporting Finance and Legal executives, including familiarity with Board governance, Audit Committee meetings, and public company operations.
• Experience coordinating quarterly earnings processes, SEC filing calendars, and Investor Relations activities.
• Demonstrated ability to manage highly confidential information with discretion, professionalism, and sound judgment.
• Exceptional organizational, project management, and communication skills with outstanding attention to detail.
• Advanced proficiency in Microsoft Office, Google Workspace, calendar management, expense reporting systems, and virtual meeting platforms.
• Proven ability to manage multiple priorities independently while adapting quickly in a fast-paced environment.
• Bachelor’s degree preferred or equivalent combination of education and executive support experience.

LIFE AT VIANT

Investing in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more.

Base compensation range: $90,000 - $100,000

In accordance with California law, the range provided is Viant’s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.

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About Viant

Viant Technology (NASDAQ: DSP) is an exclusively buy-side, AI-powered advertising platform purpose-built for CTV. Viant uniquely combines proprietary content intelligence, household-level identity resolution, and person-level attention signals to connect advertisers with real customers and drive measurable outcomes across the open internet. Through its award-winning AI solutions, Viant is building the future of autonomous advertising, where AI doesn't just assist the campaign, it delivers real results. Learn more at viantinc.com.

Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.