Sr. Executive Administrator

Visa; Austin (TX); Hybrid; USD 63,000 - 106,000; Full time

Job summary

Join Visa as a Sr. Executive Administrator, where you'll provide critical support to the Chief Data Officer, facilitating smooth operations through expert calendar management, travel logistics, and administrative excellence. This hybrid role requires strong organizational skills, attention to detail, and proficiency in various tools. Visa offers a competitive salary range along with a dynamic work environment that enables individuals to thrive in a purpose-driven industry.

Benefits

Potential bonuses

Comprehensive benefits

Qualifications

• 6 months of work experience or a Bachelor's Degree.
• 2+ years of experience preferred, especially in global organizations.
• Proven ability to manage calendars and work under pressure.

Responsibilities

• Manage dynamic calendars with high attention to detail.
• Arrange travel and logistics while ensuring preferences are met.
• Handle expense reporting in compliance with policies.

Skills

Organizational skills

Communication

Problem-solving

Calendar management

Attention to detail

Education

Bachelor's Degree

Tools

Outlook

PowerPoint

Excel

Job description

Join us to apply for the Sr. Executive Administrator role at Visa.

Visa is a global leader in payments and technology, facilitating over 259 billion transactions annually across more than 200 countries. Our mission is to connect the world through innovative, reliable, and secure payments, enabling individuals, businesses, and economies to thrive. We aim to uplift everyone, everywhere, by providing the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

This role partners with the Chief Data Officer and collaborates with a team of Executive Assistants. Responsibilities include calendar management, travel logistics, expenses, technical support, communications, and partner support. It is primarily a scheduling-heavy position.

Ideal candidates thrive in a fast-paced, global environment, can manage competing priorities, meet deadlines, follow instructions, and enforce calendaring guidelines diplomatically. The role requires strong organizational skills, problem-solving, and excellent communication, especially in managing high volumes of requests and maintaining detailed records.

This is a hybrid role (in-office 3 days/week). The candidate must be self-motivated, highly organized, and attentive to detail, with excellent note-taking and prioritization skills.

Essential Functions

Calendar Management

• Manage dynamic calendars with high attention to detail, updating and cascading changes proactively.
• Communicate progress, delays, and escalate issues as needed.
• Block time for focused work, reviews, and travel.
• Resolve scheduling conflicts and prioritize requests using Excel tools.
• Prepare materials for meetings, including agendas and background notes.

Administrative Excellence

• Summarize scheduling questions clearly.
• Partner with internal and external contacts for seamless scheduling.
• Manage distribution lists and delegate coverage during absences.
• Share best practices and adopt new tools like GenAI, MS Teams, and Outlook.

Travel & Logistics

• Arrange transportation, accommodations, and logistics.
• Review quotes, book travel early, and ensure preferences are met.
• Manage international travel documents and visas.

Expenses

• Handle expense reporting in compliance with policies.
• Manage group expenses and recognition purchases.

Technical Support

• Provide technical assistance and liaise with IT.

Communications & Partner Support

• Maintain clear communication and document meetings.
• Coordinate event logistics and manage records.
• Draft correspondence and manage contact information.

Partner Support

• Respond promptly to requests and support VIP guests and clients.

Qualifications

Basic: 6 months of work experience or a Bachelor's Degree.

Preferred: 2+ years of experience, 7+ years in global organizations, strong English skills, proven calendar management, organizational skills, problem-solving ability, ability to work under pressure, proficiency in Outlook, PowerPoint, Excel, and experience with budget and financial reporting.

Additional Information

Work hours vary; travel 5-10%; office setting requiring sitting, standing, and communication. Visa is an equal opportunity employer. Salary range for US applicants is $63,200–$105,250/year, with potential bonuses and benefits.