Sr. Events & Programming Specialist

Downtown Partnership of Baltimore Inc; Baltimore (MD); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

14 days PTO

Sick leave 40 hours

12 paid holidays

Medical insurance

Dental insurance

Vision insurance

Life & disability insurance

401(k) with company match

Flexible Spending Account (FSA)

Pre‑tax transit/parking benefits

Employee Assistance Program (EAP)

Job summary

The Downtown Partnership of Baltimore is seeking a Senior Events & Programming Specialist to lead planning and execution of high‑impact events in downtown Baltimore. You will oversee event logistics, manage budgets, and drive engagement with partners and residents, collaborating with the marketing team and cross‑functional staff.

This full‑time role requires at least 3 years in event management, strong organizational skills, and comfort with CRM systems like Salesforce.

Qualifications

• Minimum of 3 years’ experience in event management or related field.
• Experience with CRM systems and Salesforce preferred.
• Experience with non-profits, events, retail, or urban placemaking a plus.

Responsibilities

• Create engaging pitches, presentations, ROIs for wrap-up and other event pieces.
• Develop and coordinate annual event schedule/calendar mapping including dates and promotions.
• Maintain permits, contracts, vendors, and contractor paperwork.
• Develop and maintain clear logistics plans with timelines, signage, and run-of-show instructions.
• Assist in development and management of event budgets and vendor negotiations to ensure fiscal responsibility.
• Oversee procurement of branded merchandise for events and initiatives.
• Lead inventory tracking for events and marketing objectives.
• Manage event registration platforms and attendee communications.
• Support membership recruitment, retention, and recognition initiatives.
• Assist with volunteer management for events and programming.

Skills

Event management

CRM systems

Salesforce

Budgeting

Vendor management

Project coordination

Communication

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sr. Events & Programming Specialist

Full Time Professional Baltimore, MD, US

10 days ago Requisition ID: 1018

Salary Range: $55,000.00 To $63,000.00 Annually

Job Posting: Sr. Events & Programming Specialist

The Downtown Partnership of Baltimore (DPOB) strives to make Downtown a destination of choice for living, working, visiting, and investing. We are the connection to everything happening in the state’s largest business center, cultural district, and fastest-growing neighborhoods. We are the center of it all. We also oversee the Downtown Management Authority (DMA), Baltimore’s oldest and largest business improvement district (BID). DPOB's programs – including uniformed operations teams of Downtown Baltimore Guides, Clean Sweep Ambassadors, and Park Stewards – make the 106-block downtown district more attractive, vibrant, and hospitable.

We are seeking a Senior Events & Programming Specialist, a dynamic, detail-oriented, and results-driven marketing professional, to join our team. In this role, you’ll help lead the planning and execution of high-impact events and initiatives that draw both visitors and residents to Downtown Baltimore. Working collaboratively with the marketing team and cross-functional staff, the Specialist will oversee event logistics, manage budgets, and drive engagement strategies. You’ll also play a key role in growing existing events, developing new programs, supporting marketing efforts, and ensuring seamless on‑site execution.

We’ll need you to

• Create engaging and compelling pitches, presentations, ROIs for wrap‑up, and other essential events related pieces.
• Develop and coordinate annual event schedule/calendar mapping of all dates including one‑day festivals, recurring park activities, partner organizations and promotional consumer experiences to include but not limited to Monument Lighting, CIAA Basketball Tournament, Fleet Week, and MLK Parade.
• Maintain permits, contracts, vendors, and contractor paperwork such as insurance certificates, W9s, etc. in a timely and organized manner.
• Develop and maintain clear logistics plans including detailed planning timelines, signage, and day‑of‑event run‑of‑show instructions.
• Assist in the development and management of event budgets, including forecasting, cost tracking, and vendor negotiation to ensure fiscal responsibility.
• Oversee the planning, sourcing, and procurement of branded merchandise for organizational events and initiatives
• Select and manage external vendors for branded merchandise, ensuring alignment with brand standards, budget, and event objectives
• Lead the development of inventory tracking process to support events and marketing objectives
• Proactively identify and resolve complex issues during event planning and execution that may impact branding, safety, or customer experience.
• Curate and execute weekly markets and occasional DPOB presentations for members and partners
• Responsible for managing event registration platforms and attendee communications
• Support membership recruitment, retention, and recognition initiatives
• Assist with volunteer management related to events and programming
• Maintain accurate event and program information across DPOB communication platforms (internal and external)
• Actively assist in the development and implementation of events and programming
• Research industry trends and member interests to recommend new program topics and formats
• Coordinate speaker outreach, scheduling, contracts, materials, and presentations
• Monitor attendance data, feedback surveys, and performance metrics
• Recommend improvements to increase engagement and participation

Is This You?

• Minimum of 3 years’ experience in event management or related field required
• Must possess a valid driver’s license and maintain a driving record with no more than two (2) points to be eligible to operate company vehicles for occasional business purposes
• Experience with Customer Relationship Management (CRM) systems and Salesforce preferred
• Experience with non‑profits, events, retail, or urban placemaking a plus.

Other Requirements

• Knowledge of Microsoft Office Suite
• Extreme attention to detail and strong organizational skills
• An ability to meet deadlines while multi-tasking across campaigns & projects
• Must thrive working within a fast‑paced, innovative environment
• Demonstrated ability to move the needle of success, with extensive experience collaborating with other teams.
• Excellent analytical, problem‑solving, and decision‑making skills
• Demonstrated ability to work independently, exercise sound judgment, and manage multiple projects simultaneously.
• Ability to interpret and apply organizational policies and procedures with minimal supervision.
• Experience promoting public and private events
• Ability to establish and maintain credibility and trustworthiness
• Exceptional interpersonal skills
• Ability to be clear and direct in both written and verbal forms of communication
• Passion for Downtown Baltimore

Position Type/Expected Work Hours

This position is primarily based in an office environment but regularly works at indoor and outdoor event venues throughout Baltimore. The role may require evening, weekend, and occasional holiday work, as well as travel to event locations, partner sites, and vendor locations.

The position requires the ability to move throughout event venues, including navigating stairs and uneven surfaces, and to remain standing or walking for extended periods during events. The employee may occasionally be required to lift, carry, push, or pull event‑related materials and equipment weighing up to 30 pounds, with or without reasonable accommodation. The role also requires regular use of computers, mobile devices, telephones, and other standard office and event equipment.

Event work may involve exposure to varying weather conditions, temperatures, noise, crowds, and other conditions associated with public events.

This full‑time position offers a compensation range of $55,000 to $63,000 per year, depending on experience and qualifications.

We are a collaborative team of hardworking and entrepreneurial individuals who take ownership of how our specific roles contribute to DPOB’s success. We work in cross‑functional teams, dedicated to delivering extraordinary results at a fast pace for the citizens and businesses in Downtown Baltimore. We also believe in cultivating and developing our diverse work teams, fostering an environment where everyone can thrive.

In addition to competitive pay, we provide a comprehensive benefits package that includes 14 days of Paid Time Off (PTO), 40 hours of Sick and Safe Leave (both prorated to start date), 12 paid holidays, medical, dental, and vision insurance, life and disability insurance, a 401(k) plan with a company match, a Flexible Spending Account (FSA), pre‑tax transit/parking benefits, and an Employee Assistance Program (EAP).

We are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.