Sr. Document Controller

Greenberry; Vancouver (WA); On-site; USD 65,000 - 100,000; Full time

Job summary

Greenberry Industrial in Vancouver, WA seeks a Sr. Document Controller – Nuclear Projects to own the document control lifecycle for complex nuclear programs.

You will register, review, distribute, revise, and archive project records, ensuring auditors and clients access the right information on time. You will coordinate workflows with engineering, quality, procurement, and construction, and support audits with accurate records, turnover packages, and metadata compliance.

Qualifications

• Document control experience in regulated environments (nuclear/DOE/defense).
• Revision control, numbering, transmittals, and records retention knowledge.
• Detail-oriented with accuracy and audit readiness.
• Excellent written and verbal communication with engineering, quality and project teams.
• On-site, Vancouver, WA full-time.

Responsibilities

• Lead day-to-day operation of the project document control system per quality requirements.
• Manage document revision control, submissions, and current-versions tracking.
• Coordinate review workflows with engineering, quality, procurement, and construction.
• Prepare, issue, and track transmittals and client deliverables to DOE and defense stakeholders.
• Maintain quality records and turnover packages for audits and closeout.
• Perform quality checks on formatting, numbering, and metadata before release.
• Support audits by retrieving records and addressing gaps, implementing corrective actions.
• Collaborate with the Senior Project Manager to improve control processes and train staff.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Time management

Cross-functional collaboration

Education

Bachelor's or Associate degree in business administration or related field

Tools

EDMS

Microsoft Office

PDF editing

Reading engineering drawings

Job description

Sr. Document Controller – Nuclear Projects

Company: Greenberry Industrial
Location: Vancouver, Washington (Vancouver, WA, US; on-site)
Job Type: Full-Time
Department: Nuclear
Salary Range: $65,000 – $100,000 per year, depending on experience

Build Your Future with Greenberry Industrial

For more than 50 years, Greenberry Industrial has delivered high-quality fabrication, construction, and industrial solutions built on safety, quality, innovation, and trust. As Greenberry continues expanding its support of nuclear energy, Department of Energy (DOE), and defense work, we are seeking a detail-driven Sr. Document Controller to help keep our nuclear project documentation accurate, controlled, and audit-ready.

Job Summary

The Sr. Document Controller – Nuclear Projects owns the document control process for complex, highly regulated nuclear projects. Reporting to the Senior Project Manager – Nuclear Projects, you will manage the full lifecycle of project records, from receipt and review through distribution, revision control, and archiving. Your work ensures that project teams, clients, and auditors always have access to the right information at the right time.

Key Responsibilities

• Lead the day-to-day operation of the project document control system, ensuring all documents are registered, tracked, and stored in accordance with project and quality requirements.
• Manage document revision control, including drawings, specifications, procedures, submittals, transmittals, and correspondence, so that only current approved versions are in use.
• Coordinate document review and approval workflows with engineering, quality, procurement, construction, and project management teams.
• Prepare, issue, and track transmittals and client deliverables, ensuring timely and complete submissions to customers, including DOE and defense stakeholders.
• Maintain quality records and project turnover packages, ensuring completeness, legibility, and traceability for audits and final closeout.
• Perform quality checks on documents for correct formatting, numbering, metadata, and required signatures before release.
• Support internal and external audits by retrieving records, resolving documentation gaps, and implementing corrective actions as needed.
• Collaborate with the Senior Project Manager to identify document control process improvements, and train and guide team members on document control procedures.

Required Qualifications

• Demonstrated experience as a Document Controller or in a similar records management role, ideally in a regulated environment such as nuclear, DOE, defense, energy, or heavy industrial construction.
• Working knowledge of document control principles, including revision control, document numbering, transmittals, and records retention.
• Strong attention to detail and a commitment to accuracy, with the ability to spot discrepancies and resolve them methodically.
• Excellent written and verbal communication skills, with the ability to work effectively with engineering, quality, and project teams.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Ability to work on-site full-time at the Vancouver, WA location.

Preferred Qualifications

• Experience supporting nuclear, DOE, or defense projects, including familiarity with nuclear quality assurance requirements and records expectations.
• Experience with fabrication or construction project documentation, including drawings, material records, and quality documentation.
• Experience preparing project turnover packages and closeout documentation.
• Prior experience supporting customer or third-party audits.
• Associate or bachelor's degree in business administration, information management, engineering technology, or a related field, or equivalent practical experience.

Technical Skills

• Proficiency with electronic document management systems (EDMS) and project collaboration platforms.
• Advanced skills in Microsoft Office Suite, especially Excel, Word, and Outlook, for tracking logs, reports, and correspondence.
• Familiarity with PDF editing tools and the ability to read and manage engineering drawings and technical documents.
• Knowledge of document registers, transmittal logs, and metadata management.
• Understanding of records management, retention, and archival best practices.
• Ability to learn new software and adapt to project-specific document control procedures.

Application Information

Compensation will be determined based on experience and qualifications, within the posted range of $65,000 – $100,000 per year.

Greenberry Industrial is an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law.