Sr Dept Program Spec

University of Rochester; City of Rochester (NY); On-site; USD 71,000 - 106,000; Full time

Job summary

The University of Rochester in Rochester, NY is seeking a Senior Department Program Specialist to oversee the Surgery Value Incubator Program. You will lead program design, implementation, and rigorous evaluation, ensuring project management best practices from initiation to closure.

You will drive continuous improvement with data-driven insights for strategic decisions, coordinate training, and support best practices across the department.

Qualifications

• Bachelor's degree and 5 years of relevant experience required.
• Master's degree preferred.
• Or equivalent combination of education and experience.
• Strong leadership and team management skills required.
• Exceptional communication, negotiation, and relationship-building skills required.
• Proficiency in program evaluation and data analysis required.
• Advanced budget management and financial planning expertise preferred.
• Demonstrated expertise in project lifecycle management, including planning, execution, monitoring, control and closure.
• Familiarity with Agile and Waterfall methodologies; Jira, Asana, MS Project preferred.

Responsibilities

• Lead the development and execution of the Surgery Value Incubator Program using PM methodologies.
• Define scope, objectives, timelines, and allocate resources.
• Identify opportunities for expansion and innovation aligned with priorities.
• Represent the department at events and build partnerships.
• Evaluate outcomes, establish KPIs, and develop reporting frameworks.
• Communicate progress and challenges to stakeholders; provide data-driven insights.
• Oversee marketing and communication strategies to enhance visibility and participation.
• Serve as primary contact for faculty, administration, and external partners.
• Mentor junior staff and stay current on Value Incubator practices.
• Quantify and report program value and cost savings.

Skills

Leadership

Team management

Communication

Negotiation

Data analysis

Budget management

Project management

Agile

Waterfall

Jira

Asana

Microsoft Project

Stakeholder management

Reporting dashboards

Education

Bachelor's degree

Master's degree

PM Certification (PMP/CAPM)

Tools

Jira

Asana

Microsoft Project

Job description

Sr Dept Program Spec### Sr Dept Program SpecApply: School of Medicine and Dentistry: Full time: Posted Today: R275965As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.**Job Location (Full Address):**601 Elmwood Ave, Rochester, New York, United States of America, 14642**Opening:**Worker Subtype:RegularTime Type:Full timeScheduled Weekly Hours:40Department:500177 Surgery Quality AssuranceWork Shift:UR - Day (United States of America)Range:UR URG 112Compensation Range:$70,600.00 - $105,800.00*The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.***Responsibilities:**Responsible for the strategic administration and coordination of the Surgery Value Incubator program. This role is pivotal in leading the comprehensive design, implementation, and rigorous evaluation of projects within the program portfolio, ensuring robust project management methodologies are applied from initiation to closure. The specialist will drive continuous improvement through meticulous reporting and tracking of project performance and program outcomes, communicating data-driven insights to stakeholders to inform strategic decision-making. Additionally, the role involves providing essential consultative services, including training and education, to foster best practices and support program goals.**ESSENTIAL FUNCTIONS*** Leads the development and execution of the Department of Surgery Value Incubator Program, utilizing established project management methodologies to define scope, set strategic objectives, manage timelines and allocate resources effectively. Recommends strategic and tactical approaches to program planning. Identifies opportunities for program expansion and innovation, aligning new initiatives with departmental and institutional priorities. Represents the department at university and external events, promoting programs and building partnerships.* Conducts in-depth evaluations of program outcomes, establishing key performance indicators (KPIs) and developing comprehensive reporting frameworks. Utilizes data to drive decision-making and continuous improvement. Conducts research and prepares analytical reports and summaries with actionable recommendations for program or policy changes. Ensuring transparent communication of progress and challenges to stakeholders.* Oversees the development and implementation of marketing and communication strategies to enhance program visibility and participation.* Serves as the primary point of contact for high-level stakeholders, including faculty, administration, and external partners.* Provides leadership and mentorship to junior staff, fostering professional growth and collaboration within the team.* Maintains up-to-date knowledge on best practices and current research in Value Incubator Program concepts including process, outcomes, cost, and care transformation across all phases of surgical care. Acts as an expert resource to key committees/task forces created to further institutional and program goals and provides the appropriate liaison to leadership.* Quantify and report program value (cost savings/value added), ensuring effective use of resources and adherence to related policies.* Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE*** Bachelor's degree and 5 years of relevant experience required* Master's degree preferred* Or equivalent combination of education and experience **KNOWLEDGE, SKILLS AND ABILITIES*** Strong leadership and team management skills required* Exceptional communication, negotiation, and relationship-building skills required* Proficiency in program evaluation and data analysis required* Advanced budget management and financial planning expertise preferred* Demonstrated expertise in project lifecycle management, including planning, execution, monitoring, control and closure. Familiarity with various project management methodologies (Agile, Waterfall) and tools (Jira, Asana, Microsoft Project) strongly preferred.* Proven ability to design and implement robust reporting frameworks, develop performance dashboards, and conduct data analysis to track program progress, identify trends and inform strategic decisions preferred. **LICENSES AND CERTIFICATIONS*** Optional related certifications include one of the following preferred: + Project Management Professional (PMP) + Certified Associate in Project Management (CAPM) + Certified Professional in Healthcare Quality (CPHQ)The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.