Sr. Customer Care Specialist, UNC

finishing and coating; Union City (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Next-Day Pay

Quarterly Incentive Program

Paid company holidays

Shift Differentials

Employee Assistance Program

Wellness Program

On-the-Job Training and Advancement

Job summary

Pioneer Metal Finishing in Union City, CA is seeking a Sr. Customer Care Specialist to manage end-to-end order activity, ensure accurate pricing and documentation, and coordinate with Operations, Quality and Finance to keep customers satisfied.

The role requires an experienced professional who can drive issue resolution, support account growth, and maintain strong relationships with assigned customers in a fast-paced, manufacturing environment.

Qualifications

• Five+ years in customer service, order management, or related roles in manufacturing or industrial settings.
• Experience using ERP/CRM systems for order management and reporting.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Ability to drive cross-functional follow-through and manage multiple priorities.

Responsibilities

• Manage customer purchase orders from receipt through shipment with accuracy and timeliness.
• Validate pricing, part numbers, revisions, lead times, specifications, and special requirements before release.
• Maintain orders and customer records in ERP/CRM with high accuracy.
• Own order changes, expedites, delivery updates, and follow-through with internal teams.

Skills

Customer care

ERP/CRM

Cross-functional

Communication

Onsite work

Education

High school diploma

Associate's or Bachelor's degree preferred

Equivalent experience considered

Tools

ERP systems

CRM systems

Job description

Company Overview

Pioneer Metal Finishing is the leading surface engineering company in North America. For over 75 years, we’ve delivered consistent, quality metal finishing solutions for mission-critical applications. Our advanced surface modification technologies and scalable execution improve the performance of mission-critical products and enhance brand value for companies in the healthcare, aerospace, automotive, and industrial markets.

Job Summary

The Sr. Customer Care Specialist is responsible for delivering consistent day-to-day customer care while providing account-level coordination for assigned customers. This role serves as a primary operational point of contact from order receipt through shipment, ensuring accurate execution, proactive communication, and timely issue resolution. In addition to core customer care responsibilities, the position supports account management, customer retention, new program implementation, and organic growth within existing customer relationships. The position is intended for an experienced customer care professional who can independently lead complex customer matters, strengthen assigned customer relationships, and contribute to customer retention and account growth.

Essential Job Duties / Responsibilities

• Manage customer purchase orders from receipt through shipment, ensuring accuracy, completeness, timely entry, and required documentation.
• Validate pricing, part numbers, revisions, lead times, specifications, and special requirements before order release.
• Maintain orders, customer records, communications, and case activity in ERP systems with a high degree of accuracy and timeliness.
• Own order changes, expedites, delivery updates, and administrative follow-through, coordinating with internal teams to align commitments.
• Monitor order status, backlog, open cases, and past-due risk; take proactive action to prevent service failures and keep customers informed.
• Respond professionally to inquiries involving delivery timing, pricing discrepancies, quality concerns, documentation, billing, credits, and other service needs.
• Coordinate issue resolution across Operations, Scheduling, Quality, Engineering, Shipping and Receiving, Finance, Estimating, and other partners; maintain ownership through closure.
• Escalate significant risks and customer concerns with clear facts, business impact, recommended actions, and appropriate urgency.
• Serve as the relationship owner for assigned customers, building trust through responsiveness, consistency, and reliable follow-through.
• Develop a working understanding of assigned customers, programs, forecast signals, service expectations, and priorities.
• Prepare for and participate in customer reviews and internal account health discussions; communicate trends, risks, commitments, and recovery actions.
• Coordinate onboarding and implementation activities for new programs within existing customer relationships, including requirements, documentation, timing, and internal ownership.
• Identify opportunities for new parts, programs, services, or volume within existing accounts and engage the appropriate Sales resource.
• Partner with Sales on quotations, renewals, pricing discussions, and growth opportunities while operating within established authority and approval processes.
• Provide informal guidance, cross-training, and backup support to team members and model disciplined customer care practices.
• Identify recurring service, communication, and order-flow breakdowns and help implement sustainable process improvements.
• Perform other duties as assigned based on business needs.

Work Environment

• Work is performed primarily in an office setting within an active manufacturing facility.
• Regular onsite interaction with production, quality, shipping, and other operational areas is required.
• May occasionally be exposed to noise, odors, temperature variation, moving equipment, chemicals, or other conditions associated with a metal-finishing environment.
• Wear personal protective equipment deemed necessary for the job and comply with all facility safety requirements.

Experience and Education

• High school diploma or equivalent required; associate's or Bachelor's Degree in Business, Supply Chain, Operations, or a related field preferred. Equivalent experience will be considered.
• Five or more years of progressive experience in customer service, customer care, order management, account coordination, or a related role; manufacturing or industrial experience strongly preferred.
• Demonstrated success managing customer orders, complex issues, competing priorities, and cross-functional follow-through with limited direction.
• Experience using ERP and/or CRM systems for order management, customer documentation, issue tracking, and reporting.
• Working knowledge of manufacturing processes, technical documentation, prints, specifications, or quality requirements preferred.
• Strong analytical, organizational, and problem-solving skills with consistent attention to detail.
• Ability to recognize customer needs and organic growth opportunities and engage Sales at the appropriate time.
• Ability to effectively utilize language through speaking, reading, and writing.
• Must possess effective verbal, written, and interpersonal communication skills and maintain professionalism under pressure.
• Ability and willingness to work onsite in a fast-paced, production-driven environment.

Benefits Summary

We offer the following benefits toAll Employeesimmediately upon hire:

• Next-Day Pay:Don’t wait for payday; access your daily pay the next day!
• Quarterly Incentive Program:Paid based on hours worked and business results
• Paid company holidays
• Shift Differentials for 2ndand 3rdshift
• Employee Assistance Program
• Wellness Program
• On-the-Job Training and Advancement Opportunities
• Employee Recognition and Rewards Program
• Fun Recognition Events and more!

Full-Time Employees(30 + hours per week) may participate in the following benefits:

• Medical, dental, and vision insurance (Eligibility begins on the 1stof the month, following your start date)
• Paid Time Off:80 Hours earned in your first year
• Access to Garner Incentive or a Health Savings Account up to $3,000 annually
• 401(k) plan with a company match of up to 2% of bi-weekly contribution
• Flexible Spending Accounts
• Company-paid Life and Accidental Death & Dismemberment insurance
• Tuition reimbursement
• Additional benefits for employee purchase: life insurance, critical illness, voluntary accident, and accidental death & dismemberment
• LiveHealth Online, virtual doctor visits