Sr. Corporate Paralegal

ZentLaw; Nashville (TN); Hybrid; USD 90,000 - 140,000; Full time

Job summary

ZentLaw is seeking a seasoned Senior Corporate Paralegal to join our Flexible Talent team in a fully embedded capacity working on-site with one of our enterprise clients in the Nashville metro. The role focuses on entity management, corporate governance support, and board preparation.

This hands-on position requires 7+ years of corporate paralegal experience, deep governance knowledge, and a track record managing multi-entity records and board materials end to end.

Qualifications

• Bachelor's degree required; paralegal certificate preferred.
• 7+ years of corporate paralegal experience, with meaningful time supporting private companies at growth or late stage.
• Experience in corporate practice of a top-tier law firm, followed by in-house experience, is strongly preferred.
• Experience in technology, fintech or high-growth startups is a plus but not required.
• Experience owning entity management for multi-entity organizations, including domestic and foreign subsidiaries.
• Proven track record running board and committee meeting cycles, including materials preparation, minutes and consents.
• Strong corporate governance support experience in a private company context.
• Working knowledge of Delaware corporate law and corporate formalities.
• Experience supporting equity administration and corporate transactions a plus.
• Proficiency with entity management software, board portals, e-signature tools, Microsoft Suite and Google Suite.
• Excellent written and verbal communication skills and exceptional attention to detail.
• Strong work ethic, sound judgment, and comfort operating independently in a fast-paced environment.
• Willingness to roll up your sleeves and flex across matters as business needs evolve.

Responsibilities

• Own entity management for the parent company and its subsidiaries, including entity records, organizational charts and officer and director listings.
• Handle entity formations, foreign qualifications, name changes, mergers, dissolutions and ongoing corporate housekeeping.
• Manage annual reports, franchise tax filings, registered agent matters and good standing certificates across jurisdictions.
• Maintain the entity management system and keep corporate records accurate, current and audit-ready.
• Manage the end-to-end board and committee meeting cycle, including calendars, agendas, notices and logistics.
• Prepare, compile and distribute board and committee materials on schedule.
• Draft minutes, written consents and resolutions, and track action items through to completion.
• Coordinate with executives, presenters and outside counsel to keep materials accurate and on time.
• Manage board portal administration and director onboarding materials.
• Maintain corporate minute books, governing documents, and board and stockholder records.
• Prepare stockholder consents, meeting materials and related documentation.
• Maintain the governance calendar and track filing deadlines and compliance obligations.
• Track director and officer appointments, resignations and related filings.
• Prepare board approvals for equity grants and issuances, and reconcile equity records against board actions.
• Support strategic transactions, including closing checklists, signature packets, due diligence and regulatory form filings.
• Coordinate with outside counsel, registered agents and service providers.
• Support attorneys on special projects and process improvements that make the legal function more efficient.

Skills

Entity management

Board preparation

Corporate governance

Multi-entity oversight

Attention to detail

Independent work

Communication

Education

Bachelor's degree

Paralegal certificate

Tools

Microsoft Suite

Google Suite

Board portals

E-signature tools

Job description

FT / Embedded / Hybrid (Nashville Metro)

ZentLaw is seeking a seasoned Senior Corporate Paralegal to join our Flexible Talent team in a fully embedded capacity working on-site (hybrid) directly with one of our enterprise clients located in the Nashville metro.

We are looking for a highly organized, detail-driven and self-motivated corporate paralegal with deep experience in entity management, corporate governance support and board preparation: someone who has done this work before, knows how to keep the corporate house in order and can run a board cycle without missing a beat.

This is a hands-on, independent role requiring a proactive paralegal who thrives in a fast-paced, high-growth environment and is comfortable owning their workload end to end. The ideal candidate has supported an in-house legal team across the full range of corporate matters, from entity management to board and committee meetings to stockholder actions, and is ready to be a critical partner to the legal team and the business.

KEY RESPONSIBILITIES

Entity Management

• Own entity management for the parent company and its subsidiaries, including entity records, organizational charts and officer and director listings
• Handle entity formations, foreign qualifications, name changes, mergers, dissolutions and ongoing corporate housekeeping
• Manage annual reports, franchise tax filings, registered agent matters and good standing certificates across jurisdictions
• Maintain the entity management system and keep corporate records accurate, current and audit-ready

Board Preparation & Support

• Manage the end-to-end board and committee meeting cycle, including calendars, agendas, notices and logistics
• Prepare, compile and distribute board and committee materials on schedule
• Draft minutes, written consents and resolutions, and track action items through to completion
• Coordinate with executives, presenters and outside counsel to keep materials accurate and on time
• Manage board portal administration and director onboarding materials

Corporate Governance Support

• Maintain corporate minute books, governing documents, and board and stockholder records
• Prepare stockholder consents, meeting materials and related documentation
• Maintain the governance calendar and track filing deadlines and compliance obligations
• Track director and officer appointments, resignations and related filings

Equity & Transaction Support

• Prepare board approvals for equity grants and issuances, and reconcile equity records against board actions
• Support strategic transactions, including closing checklists, signature packets, due diligence and regulatory form filings
• Coordinate with outside counsel, registered agents and service providers
• Support attorneys on special projects and process improvements that make the legal function more efficient

REQUIREMENTS

• Bachelor's degree required; paralegal certificate preferred
• 7+ years of corporate paralegal experience, with meaningful time supporting private companies at the growth or late stage
• Prior experience in the corporate practice of a top-tier law firm, followed by in-house experience, is strongly preferred
• Experience in the technology, fintech or high-growth startup sector is a plus but not required
• Demonstrated experience owning entity management for multi-entity organizations, including domestic and foreign subsidiaries
• Proven track record running board and committee meeting cycles, including materials preparation, minutes and consents
• Strong corporate governance support experience in a private company context
• Working knowledge of Delaware corporate law and corporate formalities
• Experience supporting equity administration and corporate transactions a plus
• Proficiency with entity management software, board portals, e-signature tools, Microsoft Suite and Google Suite
• Excellent written and verbal communication skills and exceptional attention to detail
• Strong work ethic, sound judgment, and comfort operating independently in a fast-paced environment
• Willingness to roll up your sleeves and flex across matters as business needs evolve

THE SUCCESSFUL CANDIDATE WILL:

• Have a positive, self-motivated, can-do attitude
• Be an exceptional communicator: clear, concise, and effective with both legal and business audiences
• Be highly organized and able to manage multiple deadlines and priorities without anything slipping through the cracks
• Be detail-oriented and insist on high-quality work product, especially under time pressure
• Anticipate needs and bring solutions, not just questions, to the attorneys and stakeholders they support
• Have a strong track record of establishing solid working relationships across functions and levels
• Be a consummate team player with outstanding judgment, discretion and impeccable integrity
• Have a sense of humor, personable nature, and the kind of demeanor that makes colleagues want to work with them

ZentLaw is an award-winning, nationwide alternative legal services provider (ALSP) and an equal opportunity employer.