Sr. Coordinator, Servicing Customer Communications

Freedom Mortgage; Oregon; Hybrid; USD 75,000 - 100,000; Full time

Job summary

Freedom Mortgage Corporation seeks a Sr. Coordinator to develop, test, and maintain machine-derived letters and notices, ensuring regulatory alignment.

You will partner with Legal Compliance, vendors, and internal teams to optimize processes and reduce risk in large-scale letter distributions. The role requires strong data analysis, attention to detail, and effective communication with non-technical stakeholders.

Qualifications

• Bachelor's degree or equivalent preferred.
• 4–6 years of mortgage servicing experience required.
• Strong logical reasoning and data analysis abilities.
• Clear communication with non-technical stakeholders.
• Intermediate proficiency in MS Office and Excel.

Responsibilities

• Identify and program selection criteria and loan scenarios for machine derived letters.
• Create detailed test plans and perform UAT for statements and letters.
• Determine best practices for programming machine derived letters.
• Collaborate with Legal Compliance to define logic, timing, and guidelines.
• Work with cross-functional teams on regulatory projects and changes.
• Coordinate with print vendors and prioritize requests from partners.
• Manage print vendor relationships to ensure timely, accurate communications.
• Lead large-scale annual projects like Year End and privacy notice distributions.
• Comply with all company policies and maintain regular attendance.

Skills

Logical reasoning

Data analysis

Problem solving

Communication (non-technical)

Time management

Team player

Education

Bachelor's degree

4-6 years mortgage servicing experience

Tools

MS Office

Excel

Job description

Summary

The Sr. Coordinator plays a key role in the development, implementation, and maintenance of machine derived letters and notices, ensuring all programmed content aligns with regulatory requirements. Additionally, they work hand in hand with internal business partners and vendors to further develop and enhance existing processes that reduce risk to ensure efficient and accurate letter distribution on a large scale.

Essential Job Duties and Responsibilities

• Identify and program selection criteria and loan scenarios for machine derived letters and statements based on event triggers and business requirements to ensure effective and timely communication with Freedom customers.
• Create detailed test plans and perform User Acceptance Testing for all statement and letter changes, as well as monitor enhancements post implementation to ensure successful installation.
• Determine best practices for programming machine derived letters based on various project requests and scenarios.
• Engage with other cross-functional teams and Legal Compliance to define machine derived letter logic, timing, and guidelines for all customer facing communications.
• Work with project and change managers on a variety of projects related to regulatory requirements and business needs.
• Coordinate with print vendors to deliver requirements and prioritize each programming request based on information from internal business partners, Legal Compliance, and Change Management.
• Manage the print vendor relationship to ensure communications are sent timely and accurately.
• Play a pivotal role in large scale annual projects, i.e. Year End, Annual Privacy Notice distribution, and Code Cross testing
• Comply with all company policies and procedures.
• Maintain regular and punctual attendance.

Other Job Duties and Responsibilities

Performs other related duties as assigned.

Supervisory Responsibilities

This position is an individual contributor.

Qualifications

• Requires logical reasoning and data analyzation capabilities
• Exceptional problem-solving skills with a strong attention to detail
• Ability to think critically and challenge assumptions and conclusions
• Able to clearly communicate complex information to non-technical stakeholders
• MS Office, specifically Excel, proficiency at an intermediate level
• Excellent team player and team builder
• Ability to manage multiple tasks at once and work under tight deadlines while responding to changing business and technical conditions

Education and/or Experience

• Bachelor's degree (B.A.) from a four-year College or University or equivalent combination of education and experience, preferred.
• Four (4) to Six (6) years of related experience within the mortgage servicing industry.

Certificates, Licenses, Registrations

None Required

Work Complexity

Problems and issues faced are difficult and complex, and may require understanding of broader set of issues. Problems typically involve consideration of multiple issues and understanding of the financial/mortgage industry. Problems are typically solved through drawing from prior experience and analysis of issues.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Employment Opportunity

The company is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. The company may change the specific job duties with or without prior notice based on the needs of the organization.