Sr Conferences & Events Coordinator

American Water Works Association; Denver (CO); On-site; USD 26,000 - 33,000; Full time

Job summary

American Water Works Association is seeking a Sr Conferences & Events Coordinator to provide administrative and project support within the Conferences & Events department. The role focuses on day-to-day oversight of operations and coordinating meetings.

Candidates should have an associate degree, at least four years in administration, and experience with contracting, budgeting, and MS Office; familiarity with InDesign/InCopy/SharePoint is a plus.

Qualifications

• Associate’s degree in related area preferred or equivalent combination of education and work experience.
• Minimum of four (4) years related administrative experience required.
• Minimum of one (1) year of experience supporting a director-level or higher position preferred.
• Minimum of two (2) years of contracting experience preferred.
• Proficient in MS Office suite required; experience with Adobe InDesign, InCopy and SharePoint preferred.

Responsibilities

• Manage and coordinate AWWA small meetings including but not limited to regional section meetings, section workshops, and committee meetings (as assigned).
• Oversee the venue contracting process for ACE and our specialty conferences; including but not limited to submitting and reviewing Requests For Proposals (RFPs), putting together draft contracts, working closely with the lead Conference Manager and hotel teams during negotiations, and making sure all final agreements are signed and saved in SharePoint.
• Assist with ACE housing and lead the invoicing and collecting of all commissions for ACE, specialty conferences and any other event that has a contracted commission.
• Manage the Conferences and Events budget process; including but not limited to creating yearly budget templates, working with budget leads to complete the new yearly budget shells and entering those budgets into the finance department budgeting system.
• Work with department managers to discuss upcoming projects.

Skills

MS Office Suite

Adobe InDesign

InCopy

SharePoint

Education

Associate’s degree in related area

Tools

MS Office

InDesign

InCopy

SharePoint

Job description

The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.

Sr Conferences & Events Coordinator

The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.

Description

Looking to contribute to a mission-driven company? At the American Water Works Association, you’ll find purpose, great culture, collaborative colleagues, great benefits, and interesting work. Our mission is providing solutions to effectively manage water, the world’s most vital resource. We are seeking a Sr Coordinator to join our Conferences & Events department.

POSITION OBJECTIVE/GENERAL PURPOSE

Provide a variety of administrative functions and project support to Conferences and Events department. Provide day-to-day oversight of department operations. Handle projects that may be complex or technical in nature.

Essential Job Functions

• Manage and coordinate AWWA small meetings including but not limited to regional section meetings, section workshops, and committee meetings (as assigned).
• Oversee the venue contracting process for ACE and our specialty conferences; including but not limited to submitting and reviewing Requests For Proposals (RFPs), putting together draft contracts, working closely with the lead Conference Manager and hotel teams during negotiations, and making sure all final agreements are signed and saved in SharePoint.
• Assist with ACE housing and lead the invoicing and collecting of all commissions for ACE, specialty conferences and any other event that has a contracted commission.
• Manage the Conferences and Events budget process; including but not limited to creating yearly budget templates, working with budget leads to complete the new yearly budget shells and entering those budgets into the finance department budgeting system.
• Work with department managers to discuss upcoming projects.

Annual Conference Duties To Include

• Oversee the coordination of projects as assigned; to support department-wide projects and/or coordination.
• Work schedules as required including working evenings, and/or weekends as needed.
• Perform other duties and responsibilities as assigned including but not limited to:
• Attend team meetings and training as needed
• Know, understand, and follow employee guidelines, employment policies, and department and company procedures

Requirements

Education, Certification or Formal Training:

Associate’s degree in related area preferred or equivalent combination of education and work experience in related area.

Work Experience (including Computer Skills)

• Minimum of four (4) years related administrative experience required.
• Minimum of one (1) year of experience supporting a director-level or higher position preferred.
• Minimum of two (2) years of contracting experience preferred.
• Proficient in MS Office suite required; experience with Adobe InDesign, InCopy and SharePoint preferred.

Compensation & Benefits

The targeted pay is $26.00 to $32.69 / year depending on experience and is paired with a comprehensive benefits package that includes:

• Three separate paid time off accounts (Vacation, Sick and Personal)
• Immediate eligibility and vesting for retirement savings plan with a 3% employer contribution and up to 3% company match upon hire
• Excellent medical, dental and vision plans with generous cost sharing by employer
• $250 payment towards the cost of at-home computer equipment

Position is open until filled.

AWWA is an employer dedicated to equal employment opportunity; therefore, minorities, women, veterans and disabled persons are encouraged to apply.