Sr. Client Coordinator

Propelis; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health care

Dental plan

Vision plan

Life insurance

FSA/HSA

Disability insurance

401(k)

Job summary

Propelis’ SGX division in New York seeks a Project Manager and print technical expert to sit onsite at a key client in midtown Manhattan. You will oversee packaging artwork projects from upfront planning through execution, coordinating with design firms, printers, and internal teams.

You will manage timelines, budgets, and communications, attend pre-production meetings, and drive on-time, in-full delivery while maintaining strong client relationships.

Qualifications

• Bachelor’s degree in Business Administration, Marketing or related field.
• 3+ years progressive project coordination experience or equivalent.
• Travel locally, nationally and/or internationally as needed.
• High proficiency with MS Office Suite, Outlook and Internet applications.
• Strong analytical, prioritizing, interpersonal, problem-solving, budgeting, project management and planning skills.
• Excellent verbal and written communication, with ability to analyze and reason clearly.

Responsibilities

• Consult with clients, agencies and operations during artwork development and pre-presser execution phases.
• Attend pre-production meetings and print trials when feasible.
• Manage estimating, purchase orders and invoicing to ensure timely payments.
• Respond promptly to clients and build rapport and trust.
• Lead relationships with clients and internal/external stakeholders.
• Communicate artwork issues to clients and stakeholders and document critical information.
• Coordinate timelines and multiple projects; brief operations on scope and requirements.
• Create and update price matrices based on client needs.

Skills

Project coordination

Client relations

Budgeting

Time management

Communication

Presentation skills

Problem solving

Education

Bachelor’s Degree in Business Administration, Marketing or related field

Tools

MS Office

Outlook

Internet applications

Job description

SGX, part of the Propelis Group, brings together more than 150 years of combined experience from SGS&Co and SGK, forming a powerhouse in packaging graphics, prepress, and print production. We offer a full suite of solutions, including artwork and file preparation, plate and cylinder production, and metal deco services, supported by advanced technology and a global footprint.

POSITION SUMMARY:

Serves as Project Manager and print technical expert for a key global account sitting onsite at the client’s office (4 days/week, 1 day remote) in midtown Manhattan. The purpose of this position is to facilitate packaging projects in the upfront planning and execution phases of the workflow. As a key facilitator within the supply chain for packaging artwork, you will communicate with clients, design firms, printers, and our operations team to ensure proper printability for packaging. As a key figure within the process, you will help maintain and improve the SGX relationship with the Client, by providing consultative value, excellent service and on-time/in-full delivery.

Your primary responsibilities are to collaborate with design clients on the production approach upfront in the early stages of the project, evaluating color development, special finishes, the need for print trials and attending occasional print trials to work directly with printers. As projects progress, you will plan for global “bundles” to be created and shared with regional markets, including gathering key inputs to the process and briefing our operations team on the project scope and requirements. In the execution phase, you will partner with production clients on artwork and prepress scheduling, estimating, timelines and prioritization, potential challenges and issue resolution.

JOB RESPONSIBILITIES:

• Consult with clients, agencies, and operations during the artwork development and pre-pressexecution phases
• Run and/or attend any pre-production meetings (and other meetings), and print trials when feasible, per Client request especially for high complexity projects
• Manage estimating, obtaining Purchase Orders, and ensuring invoices and paid on time
• Respond in a timely manner to Clients, building rapport and trust
• Lead and manage relationships with our Client(s) and internal and external stakeholders
• Communicate artwork issues with the client as well as internal and external stakeholders
• Respond quickly and cordially to requests of Client/On-Site Personnel /Sales and others
• Document all critical and pertinent information that may impact quality
• Participate in process improvement efforts and various production meetings to foster a positive creative impact on the business
• Verify technical supplied data is correct to supplied art
• Manage project timelines and simultaneously manage multiple projects
• Communicate received and shipped art to On-Site Personnel/Sales/Client and perform user functionality in a Client’s database used for tracking artwork projects
• Understand the Client’s process (deliverables, rework)
• Communicate issues to Management
• Order entry (ensure orders are complete and concise when delivered to production)
• Understands all aspects of production and manufacturing
• Create and update price matrices based on client needs
• May provide training and guidance to junior Project Managers or new team members
• Additional duties as needed

QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Marketing or related field
• 3+ years progressive project coordination experience; or equivalent combination of education and experience
• Occasional travel either locally, nationally, and/or internationally may be required.
• High degree of proficiency in MS Office Suite, Outlook & Internet applications.
• Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
• Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
• Solid understanding and application of mathematical concepts.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.

PHYSICAL ASPECTS/WORK ENVIRONMENT:

• Regularly required to stand; walk; sit; and talk, hear and see.
• Regularly/Occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in the work environment may be high.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.

About Propelis:

Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

For more information visit: www.SGXgraphics.com

EEO Statement:

We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $100,000 USD - $110,000 USD annually. Ultimately, in determining pay, we will consider the successful candidate’s location, experience, and other job-related factors.

• Health care plans with prescription drug coverage
• Dental plan
• Vision plan
• Basic and supplemental life insurance
• A flexible spending account for medical and dependent care expenses or a health savings account based on plan selection
• Short/long term disability
• 401(k) Savings Plan

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.