Sr. Camp Counselor/Office Assistant - Southold, NY

Cornell Cooperative Extension; New York (NY); On-site; USD 5,500 - 7,200; Full time

Job summary

Cornell Cooperative Extension of Suffolk County is seeking an Office Assistant to support camper registration, answer inquiries, handle calls and emails, and assist with the online registration system and camp store tasks.

The role requires strong MS Office skills, a valid driver’s license, excellent communication, and attention to detail. It is a temporary summer position from June 1 to August 25, 2027, on-site in Suffolk County.

Equal opportunity employer; reasonable accommodations available.

Qualifications

• Proficient with MS Office.
• Valid driver’s license required.
• Excellent communication skills.
• Must be detail-oriented.

Responsibilities

• Monitor the ongoing registration process to determine vacancies and closed sessions.
• Manage waitlists to maximize camp enrollment.
• Review and approve health forms.
• Serve as frontline point of contact for parents and guardians.
• Maintain waitlists; inform families promptly when a vacancy appears.
• Follow up with families to complete the registration process, including tuition payments, required forms, and permissions.
• Respond promptly and professionally to customer phone calls, emails, and written correspondence.
• Be familiar with and assist families with the online registration process.
• Communicate with families to provide or obtain information as needed.
• Provide general office support: answer phones; take messages; mail; photocopying; collating; filing.
• Assist with the design and purchase of branded products for the camp store.
• Maintains and updates merchandise inventories that include item type, color, size, and cost.
• Organizes and keeps clean camp store storage.
• In cooperation with Supervisor and Executive Director, develop a professional development plan.
• Collaborate in activities that support Cornell Cooperative Extension and perform other duties as assigned.
• Support the Association to maintain a safe working environment.
• Follow applicable regulations and health and safety policies.

Skills

MS Office

Driver's license

Excellent communication

Detail-oriented

Job description

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments.

Required Qualifications:

• Proficient with MS Office
• Valid driver’s license and able to pass DMV screen.
• Excellent communication skills.
• Must be detail-oriented.

Preferred Qualifications:

• Secretarial or customer service experience is desirable
• Experience in a camp setting is desirable.

POSITION DETAILS:

Salary: $5,500 - $7,150 per season

Schedule:EXEMPT – TEMP: June 1, 2027 – August 25, 2027

No relocation or VISA Sponsorship available

Responsibilities/Essential Functions:

Administrative Responsibilities:

Management – 30%

• Monitor the ongoing registration process to determine vacancies and closed sessions.
• Manage waitlists to maximize camp enrollment.
• Review and approve health forms

Coordination/Operation – 65%

• Serve as a frontline point of contact for parents and guardians who send their children to camp.
• Maintain waitlists; inform families promptly when a vacancy appears.
• Follow up with families to complete the registration process, including tuition payments, required forms, and permissions.
• Respond promptly and professionally to customer phone calls, emails, and written correspondence.
• Be thoroughly familiar with and assist families with the online registration process.
• Communicate with families to provide or obtain information as needed.
• Provide general office support: answer phones; take messages; pick up/distribute mail; photocopying; collating; filing.
• Assist with the design and purchase of branded products for the camp store.
• Maintains and updates merchandise inventories that include item type, color, size, and cost.
• Organizes and keeps clean camp store storage.

Professional Improvement – 5%

• In cooperation with Supervisor and Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and address changes and Association priorities.
• Collaborate in activities that support Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.
• Be familiar with and follow applicable federal, state, and local regulations, Association health and safety policy/procedure/requirement, and standards.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

Job Title:

Association Tmp Camp Couns Sr

Level:

No Grade - Annual

Pay Rate Type:

Salary

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at [phone] or via email at [e-mail]

Cornell Cooperative Extension is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants:

Please read the required Notice to Applicants statement.