Sr. CAFM Specialist

CBRE; Santa Clara (CA); On-site; USD 130,000 - 160,000; Full time

Job summary

CBRE is seeking a Space Planning Consultant and CAFM Specialist to lead space planning, data analysis, and reporting for high-profile clients. You will advise on optimizing space utilization and manage CAFM system architecture globally.

You will oversee CAD integrations, configure the CAFM platform, and manage API connections with HR and IT. The role requires senior-level AutoCAD skills, data modeling, and mentoring junior staff across regions.

Qualifications

• Bachelor's Degree with 6-8 years of progressive CAFM/IWMS administration experience (Archibus, Tririga, Serraview or Tableau).
• A combination of experience and education will be considered in lieu of a degree.
• Master's degree preferred.

Responsibilities

• Drive the strategy for space data integrity, oversee complex CAD integrations, and serve as the primary architect for our CAFM environment to support expanding global footprint.
• Lead the configuration, customization and strategic roadmap of the CAFM platform
• Manage API integrations with HR and IT systems
• Manage complex AutoCAD drawing sets, implement standardization protocols, and utilize scripting (LISP) to automate drawing cleanup and polylining processes
• Train junior staff and vendors on data compliance. Support CAFM colleagues in their regions depending on workflow fluctuations
• Review space requirements and provide conceptual plans and recommendations to the real estate team and high-profile stakeholders.

Skills

Data analysis

BI reporting

Space planning

CAD management

Team leadership

Cross-functional collaboration

Client advisory

Problem solving

Scripting

Education

Bachelor's degree with CAFM/IWMS experience

Master's degree preferred

Tools

AutoCAD

SQL

Tableau

Archibus

Tririga

Serraview

APIs

Job description

As a CBRE Space Planning Consultant and CAFM Specialist, you will lead the delivery of space planning, data analysis, and reporting for high-profile clients.

You will serve as a key advisor, providing strategic recommendations and solutions to optimize space utilization and meet client needs. As a Subject Matter Expert (SME), you will lead the technical management of our global facility systems.

What You'll Do

• Drive the strategy for space data integrity, oversee complex CAD integrations, and serve as the primary architect for our CAFM environment to support expanding global footprint
• Lead the configuration, customization and strategic roadmap of the CAFM platform
• Manage API integrations with HR and IT systems
• Manage complex AutoCAD drawing sets, implement standardization protocols, and utilize scripting (LISP) to automate drawing cleanup and polylining processes
• Train junior staff and vendors on data compliance. Support CAFM colleagues in their regions depending on workflow fluctuations
• Review space requirements and provide conceptual plans and recommendations to the real estate team and high-profile stakeholders.
• Create block or stack plans, charters, and move lists.
• Produce complex drawings and presentations for internal stakeholders and client-facing steering committee meetings for review and feedback. Involve project management staff as appropriate for move and construction services.
• Coordinate data aggregation and develop reports using BI and reporting tools to support operational decision-making
• Perform ad hoc analysis of structured and unstructured data to support space planning and real estate operations
• Conduct evaluation and review of work area affected by move planning to ensure that current location(s) and office availability at destination location(s) is reflected accurately.
• Manage space walks for validation and update of occupancy metrics.
• Responsible for reviewing and maintaining occupancy data within the system of record. Define data requirements and apply analytical methods to validate and interpret data
• Prepare forecasts and evaluate space planning trends in general business conditions. Ensure the accuracy, consistency, and integrity of CAFM data and related systems.
• Conduct interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, and functional, operational, and cultural issues.
• Liaise with Change Management teams as needed. Collaborate with cross-functional teams (IT, HR, Real Estate, and Planning) to enhance processes and system capabilities
• Make recommendations and implement necessary space planning code changes and/or requirements and updates to support process improvements across CAFM and related systems.
• Facilitate post-occupancy support and reviews to ensure deliverables were executed and client's expectations were met.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.
• Coach others and share in-depth knowledge of own job discipline and broad knowledge of several job disciplines within the function.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Work to build consensus and convince others to reach an agreement.

What You'll Need

• Bachelor's Degree with 6-8 years of progressive experience in CAFM/IWMS administration (Archibus, Tririga, Serraview or Tableau). A combination of experience and education will be considered in lieu of a degree. Master's degree preferred
• Expert level AutoCAD skills, including the ability to write scripts/routines, manager complex XREFs, and trouble shoot drawing corruption.
• Deep understanding of BOMA standards and space classification hierarchies.
• Strong proficiency in database management (SQL) and advanced Excel modeling.
• Ability to exercise judgment based on the analysis of multiple sources of information.
• Willingness to take a new perspective on existing solutions.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Sophisticated math skills. Ability to calculate mildly complex figures such as percentages, fractions, and other financial-related calculations.
• Strong communication skills to explain complex information and build consensus.
• Experience in leading and coaching teams to achieve project goals.
• Ability to manage multiple projects and deadlines effectively.
• Knowledge of space planning principles and best practices.
• Experience in client relationship management and delivering high-quality service.