Sr. Administrator / Project Manager

Ultimate Staffing; Vista (CA); On-site; USD 48,216 - 68,880; Full time

Job summary

Ultimate Staffing is seeking a Senior Administrator/Project Manager to support a local municipality in Vista, CA. The role involves multifaceted responsibilities including vendor coordination, finance processing, and general administration in a dynamic environment. Ideal candidates will demonstrate strong project management abilities and attention to detail, while enjoying a collaborative work atmosphere.

Qualifications

• Strong project management skills and a knack for organization.
• Resourcefulness, maturity, good judgment, flexibility, and adaptability.

Responsibilities

• Processing vendor invoices and creating purchase orders.
• Scheduling meetings and organizing digital files.
• Monitoring group email boxes and social media channels.

Skills

Proficiency in Microsoft 365 suite

Attention to detail

Initiative

Education

Bachelor's Degree

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $50.00/hr

Direct message the job poster from Ultimate Staffing

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Position Overview

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Senior Administrator/Project Manager to join a local municipality in North County San Diego, California. This position requires an individual who is capable of managing a wide array of responsibilities in a fast-paced and dynamic environment. The ideal candidate will have strong project management skills and a knack for organization, ensuring seamless operations across various departments.

Responsibilities

• Finance: Processing vendor invoices, pulling budget reports, creating purchase orders, and processing credit card statements.
• General Admin: Scheduling meetings, tracking action items and deadlines, proofreading, organizing digital files, ordering catering and supplies, providing daily status updates, screening calls, preparing meeting agendas, and maintaining stakeholder contact lists.
• Issues Monitoring: Monitoring group email boxes, social media channels, and flagging items requiring follow-up.
• Vendor Coordination: Coordinating with vendors, fixing broken links on the city website, researching costs, and maintaining vendor lists and department subscriptions.
• Special Projects: Copying content to new SharePoint sites, migrating website content, tracking analytics, and creating dashboards and visuals.
• Traits: Resourcefulness, maturity, good judgment, flexibility, and adaptability.
• Skills: Proficiency in Microsoft 365 suite, attention to detail, and initiative. Familiarity with databases, AI, and content management systems is a plus.
  
  

Requirements

• Education requirement is a BA.
  
  

Required Work Hours

Monday to Friday, first shift.

Benefits

Competitive compensation with a salary range of $35 - $50 per hour.

Additional Details

The role offers the opportunity to work in a collaborative environment where flexibility and adaptability are highly valued.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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