Sr Administrative Specialist

Primetals Technologies; Alpharetta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) with matching

Education reimbursement

Employee referral bonuses

Job summary

A leading company in engineering and lifecycle services located in Alpharetta, GA is seeking an Administrative Assistant/Office Manager. Responsibilities include overseeing daily office operations, managing executive calendars, and coordinating travel arrangements. Ideal candidates should have a degree in Business Administration and 3–5 years of relevant experience. Strong proficiency in Microsoft Office and excellent communication skills are required. A full range of benefits is offered including medical insurance and 401(k) options.

Qualifications

• 3–5+ years of experience in an administrative or office management role is required.
• Must have strong professionalism and executive presence.
• Proven ability to manage competing deadlines and adapt to priorities.
• Experience with office management tools or ERP systems is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to multitask and prioritize effectively.
• High level of professionalism and discretion.
• Problem-solving mindset with attention to detail.
• Proven ability to work under pressure, manage competing deadlines, and adapt to fast-changing priorities.
• Strong professionalism and executive presence.

Responsibilities

• Oversee daily office operations to ensure efficiency and professionalism.
• Manage complex and dynamic calendars for the CEO and CFO.
• Coordinate domestic and international travel arrangements.
• Prepare reports, presentations, and correspondence.
• Act as a liaison between departments, clients, and external partners.
• Manage complex and dynamic calendars for the CEO and CFO, including prioritization and scheduling of high-impact meetings.
• Coordinate domestic and international travel arrangements, logistics, itineraries, and expense reconciliation.
• Prepare reports, presentations, and correspondence.
• Maintain organized filing systems (electronic and physical).
• Act as a liaison between departments, clients, and external partners.
• Screen calls, emails, and visitors, directing inquiries appropriately.
• Coordinate internal communications and office-wide announcements.
• Support Senior Leadership Team meetings through agenda planning, coordination, and minutes.
• Plan, coordinate, and execute executive meetings, leadership offsites, customer visits, and special events.
• Prepare logistics, materials, and minutes, document decisions and track action items.
• Ensure all travel plans are optimized, accurate, and aligned with executive priorities.
• Manage company vehicles: emissions, tags, maintenance, etc.
• Organize CPR training annually

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication

Problem-solving mindset

Time management

Ability to multitask

Education

Associate’s or Bachelor’s degree in Business Administration

Tools

ERP systems

ERP systems

Job description

Primetals Technologies USA, LLC is a leading partner for engineering, plant construction and lifecycle services in the metal industry. We provide innovative and practical solutions to support our customers with long‑term sustainability goals and their increased competitiveness. We believe the technical and economic know‑how of our employees is the key success factor of our company.

At Primetals Technologies, you are encouraged to learn, grow, develop and contribute.

Come join the 7,000 employees worldwide—including 1,000 team members across 14 U.S. locations—at Primetals Technologies, a Group Company of Mitsubishi Heavy Industries.

Our Alpharetta, GA location is currently seeking to fill an Administrative Assistant/Office Manager position.

Applicants must pass a pre‑employment physical exam and drug screen.

Classification and base pay rate will be dependent upon skillset and prior experience.

Duties of the Administrative Assistant/Office Manager will be performed in‑house and on location at customer site.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field preferred
• 3–5+ years of experience in an administrative or office management role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with office management tools or ERP systems is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to multitask and prioritize effectively
• High level of professionalism and discretion
• Problem‑solving mindset with attention to detail
• Proven ability to work under pressure, manage competing deadlines, and adapt to fast‑changing priorities.
• Strong professionalism and executive presence.

Duties & Responsibilities

• Oversee daily office operations to ensure efficiency and professionalism
• Manage office supplies, equipment, and vendor relationships
• Coordinate office maintenance, services, and facility‑related needs
• Serve as the primary point of contact for office‑related inquiries
• Provide administrative support to executives and team members
• Manage complex and dynamic calendars for the CEO and CFO, including prioritization and scheduling of high‑impact meetings.
• Coordinate domestic and international travel arrangements, logistics, itineraries, and expense reconciliation.
• Prepare reports, presentations, and correspondence
• Maintain organized filing systems (electronic and physical)
• Act as a liaison between departments, clients, and external partners
• Screen calls, emails, and visitors, directing inquiries appropriately
• Coordinate internal communications and office‑wide announcements
• Support Senior Leadership Team meetings through agenda planning, coordination, and minutes.
• Plan, coordinate, and execute executive meetings, leadership offsites, customer visits, and special events.
• Prepare logistics, materials, and minutes, document decisions and track action items.
• Ensure all travel plans are optimized, accurate, and aligned with executive priorities.
• Manage company vehicles: emissions, tags, maintenance, etc.
• Organize CPR training annually

Benefits

Primetals Technologies offers a full range of benefits, including paid time off, and

• Insurance – Medical – including an HSA option, dental, vision, accident, hospital indemnity, critical illness, life & accidental death
• Financial – 401(k), flexible spending accounts, education reimbursement, and employee referral bonuses.

Equal Employment Opportunity

At Primetals Technologies, we value difference for the benefit of our employees, our customers, and our Community. Primetals Technologies is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.