Sr. Administrative Coordinator, Marketing

Starz; Santa Monica, Northern (CA, KY); Hybrid; USD 66,000 - 72,000; Full time

Benefits offered by this job

Full benefits package

Bonus program

Work-life balance

401(k) matching

Tuition reimbursement

Job summary

STARZ in Santa Monica, CA is seeking a Senior Coordinator to provide executive-level support to the EVP of Marketing. The role manages calendars, correspondence, meeting prep, travel, and daily operations to keep the EVP's priorities on track.

You will coordinate cross-functional scheduling, track deadlines, prepare materials, and liaise with internal teams and external partners. The ideal candidate has 4+ years in executive support, exceptional organization, communication, discretion, and calm

Qualifications

• 4+ years of experience in an executive assistant, coordinator, or executive support role, ideally within media, entertainment, or another fast-paced environment.
• Strong organizational skills with the ability to anticipate needs and manage competing priorities.
• Excellent written and verbal communication skills.
• Ability to operate effectively under ambiguity and manage a high volume of concurrent responsibilities.
• Sound judgment and discretion in handling confidential information.
• Composure and professionalism in a fast-paced, high-visibility environment.

Responsibilities

• Handle a heavy-volume calendar across multiple time zones, screen and prioritize phone calls, and arrange executive travel.
• Arrange departmental meetings and events, executive conference calls, book conference rooms, set up all Audio Visual requests, prepare internal and external correspondence.
• Prepare the EVP for meetings by compiling relevant materials, background, and agendas in advance.
• Coordinate travel arrangements, expense reporting, and logistics related to events, marketing shoots and offsites.
• Act as a primary liaison between the EVP's office, internal departments, and external partners or talent.
• Assist with scheduling for team-wide meetings, leadership reviews, and cross-functional syncs.
• Track key deadlines across the organization to support the EVP's visibility into team priorities.
• Provide occasional support on document and presentation preparation as needed.
• Track action items arising from meetings and ensure timely follow-up with appropriate owners.
• Maintain strict discretion in handling confidential and sensitive information.

Skills

Executive support

Calendar management

Communication skills

Discretion

Organizational skills

Job description

Job Description

The Senior Coordinator provides executive-level administrative support to the EVP of Marketing. This role is responsible for calendar management, correspondence, meeting preparation, and daily operational support, ensuring the EVP's time and priorities are managed effectively. The role also provides light coordination support to the broader marketing and creative organization, including scheduling and deadline tracking, to maintain the EVP's visibility into team activity.

Key Responsibilities

• Handle a heavy-volume calendar across multiple time zones, screen and prioritize phone calls, and arrange executive travel.
• Arrange departmental meetings and events, executive conference calls, book conference rooms, set up all Audio Visual requests, prepare internal and external correspondence.
• Prepare the EVP for meetings by compiling relevant materials, background, and agendas in advance.
• Coordinate travel arrangements, expense reporting, and logistics related to events, marketing shoots and offsites.
• Act as a primary liaison between the EVP's office, internal departments (marketing, publicity, production), and external partners or talent demonstrating professionalism and strong communication skills.
• Assist with scheduling for team-wide meetings, leadership reviews, and cross-functional syncs.
• Track key deadlines across the organization to support the EVP's visibility into team priorities.
• Provide occasional support on document and presentation preparation as needed.
• Track action items arising from meetings and ensure timely follow-up with appropriate owners.
• Maintain strict discretion in handling confidential and sensitive information.

Qualifications

• 4+ years of experience in an executive assistant, coordinator, or executive support role, ideally within media, entertainment, or another fast-paced environment
• Strong organizational skills with the ability to anticipate needs and manage competing priorities
• Excellent written and verbal communication skills
• Ability to operate effectively under ambiguity and manage a high volume of concurrent responsibilities
• Sound judgment and discretion in handling confidential information
• Composure and professionalism in a fast-paced, high-visibility environment

Compensation

$66,000 - $72,000

About STARZ

STARZ (NASDAQ: STRZ) is the leading premium entertainment destination for women and underrepresented audiences, and home to some of the most popular franchises and series on television. STARZ offers a robust programming mix for discerning adult audiences, including boundary-breaking originals and an expansive lineup of blockbuster movies, and is embodied by its brand positioning “We’re All Adults Here.” Complementary to any platform or service, STARZ is available across a wide range of digital OTT platforms and multichannel video distributors and is a bundling partner of choice. STARZ is powered by an industry-leading advanced technology, data analytics and digital infrastructure and the highly rated and first-of-its-kind STARZ app.

STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.

Benefits

• Full Coverage – Medical, Vision, and Dental
• Annual discretionary bonus and merit increase
• Work/Life Balance – generous sick days, vacation days, holidays, and wellness days
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)

EEO Statement

Starz is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Starz will provide reasonable accommodations for qualified individuals with disabilities. Starz will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.