Sr. Administrative Coordinator

Cupertino Electric, Inc.; San Jose (CA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Cupertino Electric, Inc. (CEI) is seeking a Sr. Administrative Coordinator in San Jose, CA, operating in a hybrid role.

The position supports production compliance and payroll processes, auditing timecards and maintaining documentation to ensure adherence to CEI standards. The candidate will work with field supervisors and project teams to resolve discrepancies, track compliance issues, and produce reporting for audit readiness.

Qualifications

• High school diploma or GED required.
• 3+ years of experience in production administration, payroll support, compliance, labor reporting, or project administration.
• Authorized to work in the United States; sponsorship not available.

Responsibilities

• Audit weekly timecard summaries for completeness and accuracy.
• Coordinate with field teams to obtain missing documents and resolve discrepancies.
• Maintain audit records and run compliance reporting for internal and external reviews.
• Provide guidance on timecard requirements and best practices to field personnel.
• Identify trends and risks in timecard compliance and report findings.

Skills

Excel

Attention to detail

Communication

Payroll knowledge

Education

High School Diploma or GED

Tools

JDE

Lumber

Job description

Description

Posting Title: Sr. Administrative Coordinator
Reports To: Supervisor, Production Compliance
Location: San Jose, CA | Hybrid
Salary Range: $28.85/hour to $37.50/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

THE PRODUCTION TEAM
The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

ABOUT THE ROLE
The Production Compliance and Compensation Analyst supports the Production Compliance Supervisor in ensuring weekly timecard submissions are complete, accurate, and compliant with CEI standards. This role is responsible for auditing timecard documentation, tracking compliance issues, and providing reporting to support audit readiness across the organization.

Compliance & Audit Support

• Review and analyze weekly timecard summary reports to identify missing, incomplete, or non-compliant timecards
• Partner with field supervisors, foremen, and project teams to obtain missing documentation, resolve discrepancies, and ensure timely corrective actions
• Track audit findings and open items through resolution to achieve and maintain 100% weekly timecard compliance
• Maintain audit records, compliance metrics, and supporting documentation to ensure readiness for internal and external reviews
• Provide guidance and support to field personnel on timecard requirements, compliance expectations, and best practices

Reporting, Analysis & Distribution

• Identify trends, anomalies, risk indicators, and potential compliance issues (ex: timecard miscalculations, trends in timecard submission errors and compliance according to company policies)
• Provide summarized insights and recommendations to the Production Compliance Supervisor and project teams

ABOUT YOU

• Strong understanding of wage/hour concepts (overtime, premiums, break compliance, etc.) and/or union jobsite practices
• Highly skilled in Excel (pivot tables, lookups, data validation, reporting formats); comfort working with large datasets
• Experience working with timekeeping/payroll systems (ex: JDE, Lumber)
• Strong attention to detail and ability to manage high-volume, high-accuracy work
• Professional written and verbal communication skills; ability to communicate clearly with field and corporate teams
• High discretion and ability to maintain confidentiality with compensation and sensitive workforce information

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required.

Experience: 3+ years of experience in production administration, payroll support, compliance, labor reporting, or project administration, preferably in construction

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about 'job scams' how to avoid them.

CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [emailprotected] or 1-(877)-747-4CEI.