Sr. Administrative Associate

Phase2 Technology; Austin (TX); On-site; USD 44,792 - 54,745; Full time

Job summary

The University of Texas at Austin is seeking a Sr. Administrative Associate to support the Dell Medical School. The role involves complex calendar management, critical deadline handling, and cross‑department coordination in a standard office setting.

Responsibilities include meeting planning, travel logistics, and preparing routine communications, with emphasis on confidentiality and efficient workflow. Immediate start date and full‑time hours are typical for this position.

Qualifications

• High School Diploma or GED and 5+ years in admin/clerical support.
• At least 2 years at Administrative Assistant/Administrative Associate level.
• Preferred: experience in academic healthcare and familiarity with UT policies.

Responsibilities

• Calendar management and scheduling across complex calendars.
• Administrative support to meet deadlines and allocate resources.
• Interdepartmental coordination to facilitate workflow.

Skills

Calendar management

Office administration

Microsoft Office

Education

High School Diploma or GED

Tools

MS Office

Job description

Overview

Job Title: Sr. Administrative Associate

Department: Dell Medical School

Location: AUSTIN, TX

Weekly Hours: 40

FLSA Status: Non-Exempt

Earliest Start Date: Immediately

Position Type: Expected to Continue

Responsibilities

• Calendar management and scheduling: Manage complex calendars, prioritize work, and adapt to changing needs.
• Administrative support: Perform office functions to meet critical deadlines, allocate resources, and ensure efficient workflow.
• Interdepartmental coordination: Work with key administrative staff to facilitate smooth workflow.
• Meeting coordination: Schedule meetings, arrange travel and catering for events, and manage contact and committee lists.
• Communication management: Handle internal and external communications, prepare routine correspondence, maintain logs and databases, and act as liaison for leadership.
• Research and project support: Conduct necessary research and data compilation; coordinate with departments to support project execution; take minutes as needed.
• Document management: Maintain and organize documents, prepare reports and presentations, ensure confidentiality, and manage databases.
• Financial support: Process travel and purchasing, assist with budget-related tasks, and reconcile accounts.

Qualifications

• Required: High School Diploma or GED; at least 5 years of experience in administrative/clerical support, including 2 years at Administrative Assistant or Administrative Associate level.
• Preferred: Experience in an academic healthcare setting; working knowledge of UT policies; advanced Microsoft Office skills; strong calendar management and problem-solving abilities.

Relevant education and experience may be substituted as appropriate

Salary and Benefits

Salary range: $49,769+ depending on qualifications. Employment benefits as per University policies.

Working Environment

• Standard office environment
• Repetitive keyboard use

Required Materials

• Resume/CV
• 3 work references with contact information (at least one supervisor)
• Letter of interest

Important Applicant Information

Applicants will be prompted to upload materials during the application process. For current UT employees, apply via Workday with appropriate profile updates. Ensure all required materials are uploaded before submission.

Compliance and EEO

The University of Texas at Austin is an equal opportunity/affirmative action employer. It does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, programs, and activities.

Legal and Compliance Notices

Background checks may be required for finalists. Employment eligibility verification (I-9) will be completed if hired. E-Verify is used for new hires.