Sr. Administrative Assistant-Student Affairs

New River Community and Technical College; Beaver (WV); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) employer contributions

Paid vacation and sick leave

Job summary

New River Community and Technical College is seeking a Sr. Administrative Assistant for Student Affairs to provide high-level administrative support to the Vice President of Student Affairs.

The role requires handling complex scheduling, travel, budgeting and reporting while maintaining confidentiality and professionalism in a collaborative college environment. You will work with management, faculty and staff to support student success, with opportunities to contribute to program development and

Qualifications

• Proficiency with MS Office Suite and standard office software.
• Excellent organizational skills with ability to plan, prioritize and meet deadlines.
• Experience using office equipment, filing systems and records management.
• Ability to carry out assignments and meet deadlines in a fast-paced office.
• Be punctual, dependable and adaptable to the work environment.
• Demonstrated professionalism in behavior and dress.
• Ability to multi-task and solve problems within the scope of the office.

Responsibilities

• Manages day-to-day office operations including heavy calendaring and travel arrangements.
• Reviews and distributes incoming correspondence; may communicate information on behalf of the manager.
• Provides front-line customer service for the office and routes concerns appropriately.
• Prepares routine presentations, memos and reports; tracks budget information as needed.
• Coordinates with various groups to gather information and communications for the administrator.
• Assists in financial management by budgeting, purchases and coordinating travel.
• Supports Student Affairs reporting needs by organizing information.

Skills

MS Office

Organizational skills

Filing and records management

Deadline management

Punctuality

Professionalism

Multitasking

Education

Bachelor's Degree - Office Administration or related field

Job description

Become an integral member of a dedicated team focused on improving the quality of life among citizens in southeastern and south-central West Virginia. New River Community Technical College provides comprehensive, quality higher education, workforce training and community education programs and services. We aspire to make a difference in the communities in which we serve!

We are seeking an enthusiastic professional Sr. Administrative Assistant for Student Affairs who is passionate about cultivating the school’s mission and objectives through student instruction, guidance and review to ensure successful development of each student.

This position reports directly to the Vice President of Student Affairs. The position will work collaboratively with management, faculty and staff within the department and college to serve the best interests of the students.

This role is full-time exempt, position and serves at the will and pleasure of the College President. We offer a competitive benefit and compensation package as well as 401 K employer contributions and a robust vacation and sick leave accrual plan.

New River Community and Technical College provides a work environment dedicated to helping our students achieve academic and career goals.

If you are interested in making a difference in students' lives, we want to hear from you to discuss this opportunity!

Nature of Work

The Sr. Administrative Assistant-Student Affairs provides high-level administrative assistance to the Vice President of Student Affairs and will be responsible for performing varied routine to complex administrative tasks and relieving the administrator of a variety of administrative details. This position differs from lower-level Administrative Assistants in that the work requires a greater span of responsibility and impact. The successful candidate must be a team player who can handle multiple assignments with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions. Problems faced in this position are varied, often complex and require analysis and interpretation of the situation. Decisions have significant, broad implications for the management and operations of a division/entire institution.

Summary of Responsibilities

• Manages the day-to-day operations of the office to include heavy calendaring, scheduling of meetings, travel arrangements, processing expense reports and composing staff meeting notes with action items.
• Reviews and distributes incoming correspondence and may be responsible for communicating information on behalf of the manager.
• Responsible for front line customer service for the office; including resolution of issues and problems, assisting in routing concerns to the appropriate areas, etc.
• Build and prepare routine presentations, memos, reports for approval; ability to work with financial/budget systems to providing tracking as required.
• Provides effective coordination with various groups throughout the work unit to gather information, provide guidance and communications from the administrator and monitor or coordinate various meetings and activities.
• Assists in financial management by formulating and managing budgets, making purchases and coordinating all travel for the administrator.
• Assists with Student Affairs needs or other reporting requirements by gathering, interpreting and organizing information.

This job posting does not state or imply that the duties listed above are the only duties to be performed by the position.

You will be excellent for this role if you bring:

• Confidence and critical thinking for making independent judgment, problem-solving, and decision making at an administrative level.
• Spirit of collaboration and teamwork.
• A keen sense of knowing what should be completed first by prioritizing, multi-tasking and leveraging resources to get things done accurately.
• High level of integrity, ability to handle confidential and sensitive information with discretion.
• Organized but flexible with ability to anticipate change and react efficiently and quickly.
• Pride in delivering great work products through excellent working knowledge of: MS Office products, social media, email applications and internet navigation.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

• Proficiency in Microsoft Office Suite
• Excellent organizational skills. Ability to organize, plan, and set priorities.
• Experience using standard office equipment, filing systems and records management.
• Ability to carry out assignments and meeting deadlines.
• Be punctual, dependable, and adaptable to the work environment.
• Demonstrated professionalism in behavior and dress.
• Ability to multi-task and solve problems within the scope of the responsible office.

Education

Bachelor's Degree - Office Administration or related field - Required

Experience

In addition to the knowledge/education, the following related work experience is typically required, for this position. An equivalent combination of education and recent, related experience may be acceptable.

Work related - 3 years Required; 5 years Preferred

Prior experience in an executive office setting utilizing standard office equipment, and working with internal and external customers, constituents, governing agencies (state/federal), and boards/consortiums or related field.

Use of independent judgement, problem solving, and decision making at an administrative level within the proper scope as an Administrative Assistant.

Experience in higher education may be given preference.

Expectations

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee’s position has attributes that contribute to the achievement of these goals.

Mission

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Values

Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

Community

• Commit to the well-being of others.
• Model behavior that promotes unity.
• Demonstrate commitment to the College's mission.
• Promote a caring and supportive environment.
• Support continuous personal and professional growth.

Integrity

• Practice fairness and honesty.
• Uphold ethical, professional, academic, and financial standards.
• Ensure transparency.
• Be accountable.

Justice

• Respect the freedom and dignity of each individual.
• Promote positive attitudes toward each other.
• Provide equal opportunity for success.
• Prepare students and employees to work in a global and diverse environment.

Service

• Provide service to each other and to the community.
• Be a responsive member of the community.

Scholarship

• Pursue truth, learning and quality scholarship.
• Commit to increasing the knowledge of all individuals associated with the College.
• Foster lifelong learning.
• Maintain high standards in our constant pursuit of excellence.

Vision

New River Community and Technical College improves students’ lives and enriches communities.

Disclaimer

This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Justification for information provided in the job description may be requested. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor. All requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.