Sr Administrative Assistant, Screen Gems

Niceboard; Culver City (CA); On-site; USD 44,000 - 55,000; Full time

Job summary

Sony Pictures Entertainment is seeking a Sr Administrative Assistant to support the EVP, Head of the Screen Gems label, handling phones, calendar, and travel in a busy executive office.

The ideal candidate is organized, digitally fluent, and comfortable with creator economy dynamics and industry relationships across traditional and online spaces.

Qualifications

• 4+ years of administrative assistant experience in a studio or agency setting.
• Strong written and verbal communication skills.
• Fluency with calendar management, travel planning and meeting coordination.
• Proficiency with Microsoft Word/Excel/Outlook and PowerPoint; AI tools a plus.

Responsibilities

• Provide full administrative support to EVP, including phones, calendar, filing, drafting, and meeting coordination.
• Coordinate travel arrangements, expense reports, and complex itineraries with attention to detail.
• Act as global contact to creators and reps; manage submissions and cross-functional coordination.
• Prepare meeting materials, pitch notes, and development documents for internal and external use.
• Support department services, bookings, and office operations; handle high-volume calls.
• Maintain accurate contact, project materials, and relationship records across creators and reps.

Skills

Executive support

Administrative coordination

High-volume administration

Phone etiquette

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Google Workspace

AI tools (Gemini, ChatGPT, Claude)

Job description

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to http://www.sonypictures.com (opens in new window).

Position Summary

We are looking for a Sr Administrative Assistant to provide full range of administrative support for the EVP, Head of the Screen Gems label including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure/busy Executive Vice President office.

The ideal candidate is highly organized, digitally fluent and naturally curious about the creator economy, entertainment and online culture. This individual will interact regularly with creators, representatives, filmmakers and senior executives and should be comfortable navigating both traditional entertainment relationships and the rapidly evolving digital creator ecosystem.

Responsibilities

• Manage full administrative workflow for the EVP’s office, providing a bridge for smooth communication with internal departments and external contacts, demonstrating leadership, pro-activity, trust, respect and support with senior management team.
• Act as key global contact to all creators, filmmakers and their reps, on all projects as well as internal cross-functional teams. Coordinate and track submissions across the department.
• Responsible for calendar management and heavy meeting planning involving frequent changes.
• Handle day-to-day telephone communication including rolling high-volume calls with EVP, redirecting calls to appropriate departments and relaying timely messages.
• Maintain accurate and current contact information, project materials and relationship information across creators, filmmakers, and reps.
• Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Monitor and order office supplies as needed.
• Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.
• Support preparation of meeting materials, development of pitch materials, written development notes, and project documents that support internal alignment and external opportunities.

Requirements

• At least 4+ years experience with high volume flow as administrative assistant at a studio or talent agency preferred. Deep understanding of digital creator economy, across YouTube, TikTok, Instagram, as well as Reddit, X and other platforms.
• Deep understanding of digital culture, trends, memes, and authentic interest for the space.
• Fluency in coordinating executive attendance at film festivals and industry events, domestically and internationally.
• Understanding of dynamics between filmmaker, manager, agent, and other reps.
• Expert level written and verbal communication skills.
• Strong technology skills (Microsoft Word, Excel, Outlook and Powerpoint), Google tools, and AI tools (Gemini, ChatGPT, Claude).
• Exceptional organizational and interpersonal skills, with acute attention to detail.
• Must be willing to work long hours.
• Must be highly detail-oriented and have an exceptional memory.
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner.
• Must be able to meet deadlines.
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision.
• Common sense, dependability, discretion and attention to detail are required.
• Must be a self-starter with a team-player attitude. “If you see something say something” mentality.

The anticipated base salary for this position is $31.73/hour to $40/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at [e-mail].