Sr Administrative Assistant - IT

CITGO; Houston (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote work options

9/80 work schedule

Annual vacation incentive

Paid vacation time

Company-paid holidays

Caregiver leave

Excellent 401(k) match

Pension plan

Performance incentive

Company-paid sick leave & LTD

Medical, dental, & vision plans; FSA &

HSA options

Company-paid life insurance

Healthy rewards program

Service awards program

Educational assistance plan

Dependent children scholarships

Gym membership reimbursement

Employee discount programs

On-site health clinic

Job summary

CITGO Petroleum Corporation is seeking an experienced executive administrative professional to support the Chief Information Officer and IT/IS leadership. You will manage calendars, travel arrangements, and finance-related tasks while ensuring confidential handling of information.

The role requires strong MS Office skills, SAP experience, and the ability to produce professional reports and presentations for senior leadership. Travel coordination and budget support are key aspects.

Qualifications

• High school diploma required.
• Bachelor's degree preferred.
• Minimum 4 years of job-related experience.
• Proficiency in Word, Excel, PowerPoint, Access, SAP and office equipment.

Responsibilities

• Provide advanced executive administrative support to the CIO and IT/IS leadership.
• Manage calendars, meetings, travel, expenses, and confidential information.
• Prepare reports and presentations using MS Office, SAP and related systems.
• Process invoices, requisitions, and service entries, validating cost center postings.
• Coordinate internal and external communications and departmental activities.

Education

High school diploma required

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

SAP

Job description

CITGO PETROLEUM CORPORATION

CITGO Petroleum Corporation is a recognized leader in the refining industry and operates under the well-known CITGO brand. CITGO owns and operates three refineries located in Lake Charles, LA.; Lemont, IL.; and Corpus Christi, TX, and wholly and/or jointly owns 43 active terminals, nine pipelines and three lubricants blending and packaging plants. With approximately 3,300 employees and a combined crude capacity of approximately 829,000 barrels-per-day (bpd), positions CITGO as one of the best-branded supplier companies in the industry.

At CITGO our people are our most important resource. Our core values are Safety, Integrity, Respect, Accountability, and Care.

Job Summary

Provides advanced executive administrative support to the Chief Information Officer and the IT/IS department, ensuring efficient coordination of daily operations, communications, calendars, meetings, travel, expenses, departmental records, and executive-level deliverables. Responsible for processing invoices, creating requisitions and service entries, validating cost center postings, supporting budget and accounting activities, preparing reports and presentations, coordinating departmental functions, and handling confidential information with discretion. Perform duties with a high degree of professionalism, accuracy, independence, and sound judgment while supporting senior leadership priorities and departmental business needs.

Minimum Qualifications

High school diploma required. Bachelor's Degree preferred.

Minimum years of job-related experience required: 4.

Word, Excel, PowerPoint, Access, SAP, and office equipment.

Job Duties

1. Perform financial and business administration for IT/IS, including processing invoices, creating requisitions and service entries, validating cost center postings, resolving invoice discrepancies, maintaining supporting documentation, and coordinating with internal business partners to ensure timely and accurate financial transactions.
2. Provide senior-level executive administrative support to the Chief Information Officer and IT/IS leadership, including calendar management, meeting coordination, agenda preparation, logistics, follow-up tracking, phone and inquiry response, and coordination of departmental functions.
3. Develop, format, and maintain executive presentations, reports, spreadsheets, correspondence, department records, and other deliverables using Microsoft Office, SAP, and other business systems; compile information from various sources and ensure accuracy, consistency, and professional presentation.
4. Prepare, review, and submit expense reports, reconcile supporting documentation, and ensure compliance with corporate policies, approval requirements, and applicable deadlines.
5. Coordinate domestic and international travel arrangements, including reservations, itineraries, travel documentation, schedule changes, and related communications for the CIO and other designated IT/IS leaders.

Job Duties II

Job duties displayed above are not all-inclusive, site-specific responsibilities may be assigned.

Here are the incentives we offer:

• Remote Work options available for eligible positions
• Options are department and/or location specific
• 9/80 Work Schedule Option (where applicable)
• Annual Vacation Incentive (40-120 hours of additional pay) for Eligible Employees
• Paid Vacation Time
• Company-Paid Holidays
• Caregiver Leave
• Excellent 401(k) Match
• Pension Plan
• Performance Incentive
• Company-Paid Sick Leave and Long-Term Disability
• Medical, Dental, & Vision Plans; FSA and HSA options
• Company-Paid Life Insurance for Active Employees
• Healthy Rewards Program
• Service Awards Program
• Educational Assistance Plan
• Dependent Children Scholarships
• Reimbursement for Gym Membership
• Employee Discount Programs
• On-site Health Clinic (select locations)
• On-site Cafeteria (select locations)
• On-site Credit Union and ATM (Corporate office only)
• On-site Fitness Center (select locations)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.