Sr Administrative Assistant II, Trauma/Critical Care Surgery

UT Southwestern Medical Center; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

UT Southwestern Medical Center seeks a Sr. Administrative Assistant II to provide administrative support to faculty in the Division of Burn Trauma Acute Critical Care Surgery. The role involves coordinating meetings, managing correspondence, and assisting with research activities. Ideal candidates are self-starters with strong communication and customer service skills.

Benefits

PPO medical plan

Paid Time Off

Retirement Programs

Paid Parental Leave

Tuition Reimbursement

Qualifications

• 4 years related work experience or higher education in lieu of experience.
• High level of written and oral communication skills.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Schedules and organizes meetings, travel, and conferences.
• Processes personnel and purchasing transactions.

Skills

Communication

Customer Service

Time Management

Teamwork

Education

High School Graduate

Job description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

UT Southwestern has an opening for the position of Sr. Administrative Assistant II in Burn, Trauma, Acute and Critical Care Surgery.

This position provides administrative support to 5-6 faculty members of Division of Burn Trauma Acute Critical Care Surgery by the following duties: coordinate meetings and travel arrangements for conference attendance, coordinates re-credentialing, maintaining, calendars, licensures. travel budget tracking spreadsheet, society memberships and compliance to governing bodies. Submission of travel and expense reimbursements, IDRs and Payment requests. Manage correspondences, order supplies, and entering Division Call schedules. Ad hoc projects as needed.

To be successful, highly qualified candidates will be a self-starter, resourceful, and able to work well in a team environment. This individual will provide administrative support for faculty and staff, and they will assist with research activities. The successful candidate will have a high level of written and oral communication, documented customer service skills, ability to effectively prioritize and manage time effectively, demonstrated follow through and excellent work ethic.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Graduate or equivalent.

• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.