Sr. Administrative Assistant - Hybrid

University of Miami; Miami, Northern (FL, KY); Hybrid; USD 45,000 - 70,000; Full time

Job summary

The University of Miami, UHealth-University of Miami Health System, seeks a Senior Administrative Assistant for the Division of Nephrology & Hypertension. This hybrid role supports the Division Chief with calendar management, reimbursements, CME events, and faculty coordination.

Initially 100% in-person with future potential to move to a hybrid schedule. Requires strong communication, organization, and the ability to handle multiple priorities independently within a fast-paced academic

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• Minimum 3 years of relevant experience in an academic/healthcare environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage Division Chief's calendar and schedule candidates, events, and activities.
• Process faculty reimbursements and CME/non-CME expense reports; maintain CME tracker.
• Support annual faculty evaluations and CME lecture series; assist with APT processes.
• Coordinate visiting scholars’ rotations (national and international) and faculty meetings.
• Prepare minutes and agendas; draft correspondence for Chief review and signature.
• Assist with annual division report; track awards, publications, and photos.

Skills

Calendar management

Expense reports

Verbal communication

Written communication

Time management

Organizational skills

Autonomy

Prioritization

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Workday

Job description

## Sr. Administrative Assistant - HybridApply: Hybrid: Miami, FL: Full time: Posted Yesterday: R100095463**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The University of Miami/UHealth Department of Medicine, Division of Nephrology & Hypertension has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work on the UHealth Campus. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. Candidate will provide administrative and clerical support to the Division Chief for Nephrology at UHealth. Initially this will be 100% in person with the possibility in the future to go to hybrid.**Core Responsibilities*** Responsible for working with the Division Chief in calendar management, scheduling candidates, events, and business-related activities.* Submits and processes all faculty reimbursements and expense reports (CME and non-CME related) for the Division of Nephrology; manages and updates CME expense tracker for all Nephrology faculty.* Facilitates the Annual Faculty Evaluation process in conjunction with the Division Chief.* Facilitates Yearly CME lecture series (Nephrology only). Facilitates APT process for the Division of Nephrology.* Facilitates Voluntary faculty appointments and re-appointments on an annual basis for the Division of Nephrology.* Draft of original correspondence for Chief Review and signatory (e.g., letter of recommendations, letters to editors, letters responding to donor donations).* Assists with Division of Nephrology’s annual report (tracking awards, pictures, and publications for division faculty.)* Credentialling and recredentialling of providers, maintaining list of licenses, DEAs, Medicaid/Medicare numbers.* Maintain CVs and bio sketches for Chief and faculty, enters CVs in digital measures.* Schedules and prepares for monthly faculty meetings, taking meeting minutes and preparing agendas.* Facilitates and coordinates rotation for visiting scholars (national and international).* Planning and coordinating special events/faculty recruitment visits* Assists with coordination of legal requested meetings for faculty.* Provides administrative and clerical coverage for other Sr. Administrative Assistants as needed.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****Core Qualifications*** High school diploma or equivalent required, Bachelor's degree, preferred* Minimum 3 years of relevant experience required, preferred in an academic, healthcare environment. Scientific background or previous exposure to bibliographic review preferred.* The candidate must be pro-active, highly motivated and follow up to completion of assigned projects. Must have excellent written and verbal communication skills. Must have professional, appropriate appearance and demeanor. Must be able to work with high level of autonomy and independence and manage multiple priorities and projects successfully. Must demonstrate a high level of organizational and time-management skills as well as ownership and accountability for all responsibilities and activities. Must be able to problem-solve complex issues. Must be able and willing to work and thrive in a fast-paced environment, and to interact successfully with internal and external customers and co-workers at all levels of the organization. Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.***Any appropriate combination of relevant education, experience and/or certifications may be considered.***The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.**Job Status:**Full time**Employee Type:**Staff