Sr. Administrative Assistant (H) Full Time Bascom Palmer Eye Institute Miami, FL

umiami; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Tuition remission

Job summary

The University of Miami, Bascom Palmer Eye Institute, is seeking aSr. Administrative Assistant in Miami, Florida for a full-time role. The position provides clerical support to enable efficient department operations and supports leadership with daily tasks.

The role involves data preparation, reports, scheduling, travel arrangements, and front-desk assistance. It requires strong organizational skills and proficiency with standard office software, with a focus on confidentiality and accuracy.

Qualifications

• High school diploma or equivalent or relevant experience is required.
• Ability to learn new procedures, technologies, and protocols.
• Comfort with using office software and data systems.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Reviews and analyzes data to prepare reports and materials.
• Responds to inquiries and routes messages on behalf of leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers calls and provides information or routes to staff.
• Schedules appointments and maintains calendars.
• Coordinates travel arrangements for leadership and staff.
• Composes correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing systems.
• Adheres to university policies and safeguards assets.

Skills

Learning agility

Teamwork

Technical proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Sr. Administrative Assistant in Miami, Florida.

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent/relevant experience, certification or license

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff